LAHORE ELECTRIC SUPPLY COMPANY

NATIONAL BIDDING DOCUMENTS

TENDER NO.1804/Dist.

FOR REPAIR OF

DAMAGED TRANSFORMERS

Sr.Manager (Material Management)

LESCO Ltd. 22-A Queens Road, Lahore

LESCO TENDERS NOTICE

Lahore Electric Supply Company (LESCO) invites sealed bids from PEPCO/WAPDA/ DISCO’s Pre-qualified & Registered manufacturers and approved repairing workshops under the category M-1 (item-iv) registered with Income Tax and Sales Tax Department, for the execution of a Work Order / Rate Contract for repair of detailed below damaged Distribution Transformers “AS IS WHERE IS” basis.

Tender No. / Transformer
Capacity / Approximate
Qty (Nos) / Categories / Date & Time
Submission of Bids / Opening of Bids
1804 / 50 KVA / Upto 300 / a)Irrepairable damaged T/Fs having less core, and damaged tubes / defective bodies, with oil.
b)Repairable damaged T/Fs having healthy body & core with oil.
c)Repairable damaged T/Fs having two legs damaged with oil. / 21.03.2016
At 10:30 AM / 21.03.2016
At 11:00 AM
100 KVA / Upto 600
200 KVA / Upto 1,500

The above damaged transformers shall conform to WAPDA / PEPCO’s applicable approved specifications, on unit rate basis in local currency (valid for 120-days) without involving any foreign exchange element and their free lifting & delivery after repair at consignee’s Store i.e Regional Store LESCO Shalamar, Lahore.

Bidding documents, containing detailed terms and conditions, method of procurement, procedure for submission of bids, bid security, bid validity, opening of bid, evaluation criteria, clarification / rejection of bids, performance guarantee etc., are available for the interested bidders at 3rd Floor, Room No.312 office of the Manager (Material Management) LESCO Ltd., 22-A Queens Road, Lahore. Price of bidding documents is Rs.2,000/- for each tender (non-refundable). Bidding documents can also be downloaded from website at free of cost.

The bids, prepared in accordance with the instruction in the bidding documents, must reach at 3rd Floor, Room No.312 office of the Manager (Material Management) LESCO Ltd., 22-A Queens Road, Lahore on or before above mentioned closing time & date of each tender. Bids will be opened the same day at aforesaid date & time. This advertisement is also available on PPRA website at

Contd…..P/2.

/ LAHORE ELECTRIC SUPPLY COMPANY
MATERIAL MANAGEMENT DIRECTORATE
22-A Queens Road Lahore Ph. # 99204842, Fax # 99204843
BID SCHEDULE FOR TENDER NO.1804 FOR EXECUTION OF WORK ORDER / RATE CONTRACT FOR RECLAMATION OF DAMAGED / IRREPAIRABLE TRANSFOREMRS

Due by 10:30 AM on 21.03.2016

  • Tender will be opened at 11.00 AM on 21.03.2016
  • Tender shall remain valid for 120-days after opening date.
/ Addl. Manager (M.M)
LESCO Ltd. Lahore

Name of Bidder______

Tender
# / Damaged / Irrepairable
T/Formers / Qty
Appro-
ximate
(Nos.) / FCS Unit Rate W/O 17% GST in Pak Rupees.
Irrepairable damaged T/Fs having less core, and damaged tubes / defective bodies, with oil. / Repairable damaged T/Fs having healthy body & core with oil / Repairable damaged T/Fs having two legs damaged with oil
1804 / 50 KVA / Upto 300
100 KVA / Upto 600
200 KVA / Upto 1,500

Note:-This tender is governed by General Conditions of Contract for purchase by WAPDA dated 12/8/1984, amended to date and latest purchase procedure PPRA-2004 amended to date.

SPECIAL CONDITIONS:-

NOTE:-

1.This tender is governed by General Conditions of Contract for purchases by Wapda dt.12.08.84 amended up to date (except amendment No.5) and latest purchase procedure PPRA Rule 2004 amended to date.

2.Rate per unit including all taxes / duties and credits (copper, tubes & replaceable material etc) free lifting and delivery after repair at consignee store i.e. Regional Store LESCO Shalamar Lahore.

3.Tender with any condition will be considered as “Non Responsive”.

4.Please note that bid not accompanied with requisite Bid Guarantee/Earnest money for total offered quantity of any lot or with less bid validity will be considered “Non Responsive”.

5.For the bids indicating the delivery beyond the date specified in bid schedule will be declared as “Non Responsive”.

6.Cartel / pool rates are strictly prohibited. The firms found involved in collusive practice shall be dealt under PPRA Rules / PEPCO instructions.

7.As per directions of FBR dated. 3.9.2015 conveyed vide C.E (Operation) PEPCO vide letter No. 1918-28 dated. 17.09.2015, only registered suppliers who are on Active Taxpayers List (ATL) of FBR, are eligible to supply goods / services to LESCO.

8.In case of new entrant, the tenderer should submit the copy of educational / regular purchase order issued by any DISCOs along-with its completion and performance of supplied material in the light of specification / instructions / guidelines issued by Chief Engineer (D&S) NTDC Lahore letter No.3187-97 dated. 20.10.2015, otherwise your firm will be considered for educational order / non responsive.

Stamp & Signature of bidders

Contd…..P/3..

Page No.3

1. SPECIAL CONDITIONS

  1. Method of Procurement: Single stage one envelope procedure as per PPRA Clause-36(a) shall be adopted for open competitive bidding. Each bid shall comprise one single envelope containing financial proposal and technical proposal (if any).
  2. The quoted priceson the basis of free lifting and delivery after repair at consignee’s Store i.e Regional Store LESCO Shalamar, Lahoreare firm & final and shall not be escalated for any reason what so ever.
  3. Only Registered / pre-qualified firms under category M-1 (item-iv) by any DISCOs can participate in this tender.
  4. Bid Bond / Security: In order to be considered, the tender must be accompanied by bid security equal to 2% of the total amount quoted by a bidder valid for 120-days after the date of tender opening in the form of Bank Draft or Pay Order drawn on a schedule Bank of Pakistan or in lieu thereof a Bank / Bid Guarantee issued by a Schedule Bank of Pakistan on the specified Proforma. In case, the tenderer withdraws his tender / offer during the period of tender validity or successful tenderer fails to furnish the required Performance Bond / Security or sign the Contract Agreement/ Acknowledgment of the Purchase Order, the amount of Bid Bond / Tender Security will be forfeited in favour of LESCO. The Bid Security from any Insurance Company will not be acceptable in any case and Bid will be liable for rejection.
  5. Thiswork order / rate contract shall remain in force for a period “01-Year” from the date of its issuance.
  6. The repair cost can be renewed after one year with mutual consent of the both the parties to extend the contract for further one year or more, if desired.
  7. The repairable transformers will be requisitioned through Sr. Manager (MM) LESCO. Sr. Manager (MM) LESCO will receive / dispatch inspected damaged transformers, specially loading and unloading will be provided by Addl. Manager Regional Store Shalamar, Lahore.
  8. The above cited prices per unit are firm for one year except in case of any change in the existing rate of excise duty or imposition of new Government levy on material and components. At present sales tax is not chargeable on reclamation of distribution of transforms. However sales tax invoice showing Zero sales tax will be furnished by the firm along with their claims, besides relevant clause will definitely incorporated as per existing FBR laws. The claim with this effect will be paid extra at actual on production of documentary evidence.
  9. The prices are on FCS basis that includes the shifting of damaged transformers from LESCO Regional Store Shalamar Lahore to the firms’ workshop and return reclaimed transformers from the firm’s workshop to Regional Store Shalamar Lahore.
  10. Inspection and Testing of reclaimed transformers will be carried out in the premises of the firm for which necessary testing facilities will be provided and testing will be carried out in accordance with specification as described under clause-2, you shall bear the expenses for all those tests to be got carried out from outside authorized laboratories, if deemed necessary
  11. Transformer oil and enameled copper wire shall be got tested from RTL Rawat once in a year at the contractor expenses.
  12. Deputy / Addl: Manager Regional Store will issue fresh GRN only after repairing damaged transformers of warranty period if any against the rate contract and to maintain up to date record as well as to avoid accumulation of damaged transformers with the firm.
  13. The firm is directed to repair damaged transformers on the FIFO basis. However, in exceptional cases the instructions can be issued by the Sr. Manager M.M for repair of specific capacity of transformers in accordance with the requirement of field formations.
  14. LESCO reserves the right to cancel the contract any time without assigning any reason in case if the Performance found not satisfactory.
  15. Newly installed tubes supported by ring having flate (MS Patti) strip
  16. LESCO reserves the right to increase / decrease the quantities upto 15% through repeat order after award / issue of Work Order during the currency of contract or within 6-months from the date of issue of Work Order which ever is later.

Contd…..P/4.

Page No.4

2. SPECIFICATIONS

The reclaimed transformers shall be inspected according to the specification mentioned here-under for stage as well as final testing:-

a)Wapda Specification No.DDS-84:2007 for distribution T/Fs except amendment No.5 excluding all type tests.

b)WAPDA specification No.P-13-69 for Distribution Transformers excluding all types test.

c)WAPDA specification No.P-72-70 for Bushing Rod connectors etc.

d)IEC-296 for new transformer oil.

e)ASTMD1170-62 STMDE-107-79 (a) for various Neoprene Rubber & Cork gas kits.

f)BSS-3255-1955 press pan paper.

g)DIN-7733 PSP -3052 Press Board Sheet Press Board Block.

h)BSS-4516 part –IP 1969 for Enameled Copper Wire.

i)BSS-4653 Part-II 1970 for LT Paper Covered Copper Strip.

j)IEC-233-1974 for 11 KV Porcelain Bushing.

k)IEC-233-1974 for LT Porcelain Bushing.

l)Resin for transformer top cover for age long adherence and 8 KV di-electric with stand.

m)All HT and LT Bushing to be filled with epoxy resin.

n)All top covers nuts and bolts and lock plain washers shall be of reputable make, such as BMI Searose and Hescopak etc. All measures described under Annex-IV, V & VI shall be rigidly observed and followed.

o)Oil level indication glass shall be 100 % replaced.

p)Interior of transformer shall be painted with Red, Oxide of M/S Dulux, Berger or Buxly.

q)Exterior of Transformer shall be spray painted in Grey with enamel paint of M/s Dulux, Berger or Buxly, 4 tubes shall be orange painted in addition to “RECLAIMED KVA” in bold stencil in orange colour, on transformers body.

  1. Performance Guarantee.

Successful bidder will have to submit a Performance Bond / Security in the shape of Bank Draft / Bank Guarantee from a Scheduled Bank of Pakistan on the prescribed form
(valid for 12-months from the date of receipt of last consignment) equal to 5% of the total value of contract (inclusive of amount of GST) within a period of 7-days from the date of issuance of the LOI. In case of further delay due to late submission of performance bond, Purchase Order may be issued after deducting the delayed period from the legitimate delivery schedule mentioned in the LOI or bidding documents. Bank Guarantee shall be furnished on non-judicial stamp paper of value as prescribed by the Government. The Performance security shall be furnished with the acceptance of Letter of Intent and before the formal issuance of the Purchase Order. Bid Guarantee & Performance Bond be furnished on Non judicial Stamp Paper of value Rs 100/-. However, WAPDA Bonds, as security in lieu of tender/bid guarantee/earnest money or performance bond as per procedure in vogue, are also acceptable.

4TERMS OF DELIVERY

Free lifting of damaged / irrepairable Transformers from Regional Store Shalamar Lahore and their delivery after repair at consignee’s Store.

5.CONSIGNEE

Addl. Manager / Dy. Manager, Regional Store Shalamar Lahore

6. INSPECTION

A)The inspection of reclaimed transformers will be carried out at contractor’s works jointly by the LESCO inspection committeeor by one authorized representative of LESCO,if required by the competent authority. Notice in writing shall be given to the inspecting officers by the contractor when the store against the order is ready for inspection. All reasonable facilities as provided in the specification or followed by the industry or trade in generalshall have to be afforded to the inspecting officersincluding their TA/DA by you at your expenses for carrying out inspection.

Contd…..P/5.

Page No.5

B) The inspection team will inspect all the necessary tests deemed necessary for reclaimed T/Fs but not restricted to this follows:-

i) Induced Voltage Tests (double voltage double frequency)

ii) High Voltage Test

iii) Vector Group – TTR Test

iv)Copper Loss Test

v)Iron Loss Test

SPECIFIED LOSSES FOR WAPDA STANDARD TRANSFORMER
TRF RATING / IRON LOSS / COPPER LOSS / TOTAL LOSS
KVA / Wfe
(Watts Ferrous) / Wcu
(Watts Copper) / Wtot
(Watts Total)
Specified / Max Watts / Specified / Max Watts / Specified / Max Watts
50 / 175 / 201 / 1170 / 1346 / 1345 / 1480
100 / 310 / 357 / 2020 / 2323 / 2330 / 2563
200 / 495 / 569 / 3410 / 3922 / 3905 / 4296

C) Inspection and Rejection:

The Inspecting Officer may reject a part or the whole of the consignment tendered for inspection, if after inspection such portion thereof as he may decide on his discretion he is satisfied that the consignment is below the requirements of the particulars governing the supply given in the work order.

The decision of the Inspecting Officer shall be binding on you.

If the stores are rejected as aforesaid, then without prejudice to the right of the purchaser. You may submit stores after re-repairing of those rejected but re-submission will not mean extension of delivery period.

D)On final rejection the consigneeshall have the following rights:-

a)To get repaired the rejected goods at your cost and expense.

b)To terminate the contract and recover from you the loss toLESCO thereby

7. Warranty

A warranty certificate will be issued to the effect that the T/Fs reclaimedexactly to the specifications laid down in the contract and that in the event of the T/Fs being found defective or not conforming to the specification / particular governing supply during the time of delivery and for a period of 12-months from the date of completion of total supply.The successful bidder will be held responsible for losses and that the unacceptable T/Fs will be thus reclaimed by successful firm’s expenses & cost. If a repaired T/F fails, during warranty period, a representative of successful bidder will also participate in the committee to ascertain the reasons of its failure. The damaged T/F during warranty period will be returned by successful bidder after repair / reclamation with in 2 ½ months.

Contd…..P/6.

Page No.6

8. PAYMENT

(a) Payment willbe made by the Chief Financial Officer, LESCO Lahore , out of budget from maintenance head on productionof the following

Contractor’s bill in triplicate throughSr. Manager (MM) LESCO office for 90% payment duly supported by:

  1. Delivery challan and GRN duly stamped and signed by the Regional Store Manager,LESCO Shalamar Lahore.
  2. Warranty certificate as prescribed in Clause-5.
  3. Confirmation of Sr. Manager (MM) LESCO about receipt/ acceptance of Performance Bond/Guarantee.
  4. Inspection certificate issued by the designated inspection team / committee.
  5. Copy of Store Requisition (SRs) vide which repairable T/Fs were handed over to contractor.
  6. Payment for the contractor’s bill, for the balance 10% will be made by the CFO LESCO Lahore after 90-days of receipt of bills through Sr. Manager (MM) LESCO office duly supported by the consignee’s certificate of satisfactory operation after obtaining field performance from the end user.
  7. As per directions of FBR dated. 3.9.2015 conveyed vide C.E (Operation) PEPCO vide letter No. 1918-28 dated. 17.09.2015, the payment to the registered persons may be linked with the active taxpayer status of the suppliers as per FBR database. If any registered supplier is not in ATL his payment should be stopped till he files his mandatory returns and appears on ATL of FBR.

B)Sales Tax invoice inscribing LESCO’s NTN No.3041097-7 & GST No. 03-05-2716-002-91 shall be provided at the time of delivery of equipment/material, even if zero-rated supply as per section 23 of the Act. The payment of sales tax shall be made as per Govt. of Pakistan at the time prevailing sales tax rate at the time of supply (presently 17%) on production of affidavit stating that sales tax has been paid through monthly sales tax return to the respective Collectorate of Sales Tax.

C) Bills.

Bills submitted by supplier duly completed in all respects, will be either passed for payment or rejected by competent authoritywithin 15 days of the date of submission. Objection on the rejected bills shall be raised only once and not in piece meal.

9. Force Majeure

The right of the LESCO to terminate the contract or to claim penalty or to liquidated damages shall be subject to the following circumstances, provided as a result of all or any of these events there has been delay in the performance of the contract by the Manufacturer or Supplier, or the contract has become incapable of being performed:-

i)Act of God.

ii)Act of State, war or any act of the enemy.

iii)Lock out, Riots or civil commotion.

iv)Injunction granted by a Court of competent jurisdiction not resulting from any of the manufactures or suppliers.

v)Restriction imposed by the Govt. on the import of any material relating to the manufacturing / reclamation of goods.

vi)Non receipt of raw material from abroad for reason beyond the control of the manufacturer.

vii)Port delays due to bunker age or lighter age.

viii)Divisions of supplies by the carrier without any fault or knowledge of the manufacturer or supplier provided further that manufacturer / supplier has given notice to the LESCO within 14-days of the happening of any such event.

Contd…..P/7.

Page No.7

10. Failure & termination

A)If you fail to deliver the reclaimed T/Fs within the specified delivery period, the purchaser shall be entitled at his option either:-

i)To recover from you liquidated damages levied @ 2% per month or a fraction there of subject to a maximum 10% of the contract price, except:-

a)Where undelivered stores hold up the use of other stores, liquidated damages should be levied on the total value of the contract.

b)The recovery of the liquidated damages mentioned above can be affected from any payment due to you from any unit of DISCOs /PEPCO.