Cameron County Children’s Advocacy Centers, Inc.

Job Description

Position Title:Part time- Accountant/Bookkeeper

Supervised By: Executive Director

Position Description: The Accountant/Bookkeeper assists the Executive Director with general administrative and clerical duties, including but not limited to, bookkeeping, accounts payable, cash receipts, payroll, and reimbursement requests to grantors. The employee shall also assist with the preparation of grants, budgets, and other financial reports.

. The Accountant/Bookkeeper should have experience with the following:

•Microsoft Office

•Accounts Payable/Receivable

•Bank Reconciliations

•Grant reports & restricted funds management

•Prepare monthly financials & statistical reports

•General Ledger entries

•Payroll

•Prepare Year End Financial statement work papers

•Prepare weekly & monthly P&L reports

•Maintain filing system for CAC to allow retrieval of documents as requested

•Make bank deposits, conduct business at the post office, and complete other local errands as assigned.

•File and file maintenance for accounting records and in-kind donations.

•Maintain client database for donor database for agency and other databases as needed.

OTHER

•Attend training regularly to develop professional skills.

•Assist with maintaining a clean and safe work environment.

•Other duties as assigned by the Executive Director.

The Accountant/Bookkeeper shall perform a variety of responsible bookkeeping activities in the finance and/or accounting division, including the general ledger, payroll reporting, general fixed assets, general expenses, financial transactions, budgets, computer processing of accounting data, and to provide technical assistance to finance officer.

Duties may include, but are not limited to, the following:

1.Analyze and review accounts; verify, correct, and post transactions related to assigned area; maintain related files and records.

2.Insure compliance with federal, state, local laws, rules, regulations, and policies related to assigned area; review and analyze transactions to identify possible areas of non-compliance.

3.Prepare and submit various financial reports related to assigned area, including compiling data, reconciling data with the general ledger and other related documents, performing necessary journal entries to correct discrepancies, and reviewing final draft for accuracy and completeness.

4.Prepare various billings for payment, research and review reports and supporting documents, obtain proper approvals; submit before processing.

5.Perform monthly balancing of books and ledgers; prepare year-end financial statement work papers; prepare monthly bank reconciliation.

6.Respond to requests and inquiries from staff related to assigned area of responsibility; assist in financial administration and resolving problems relating to assigned area.

7.Assist Executive Director in preparing written information, reports, fundraising materials, etc. for the Board of Directors.

8.Coordinate and prepare for all Board and Committee meetings under the director of the Executive Director.

9.Coordinate meetings, make travel arrangements, and schedule appointments for Executive Director as needed.

10.Maintain confidentiality of all client information and other agency information as required.

11.Assist Executive Director with other duties in the areas of finances, board, programs and community as needed and assigned.

12.Abide by all CCCAC regulations, protocols, and policies in the CCCAC Personnel Manual.

13.Prepare donations of cash and checks for deposit in the agency’s bank accounts in a timely manner and in accordance with the agency’s financial policies and procedures.

14.Perform related duties as assigned.

Qualifications: Successful candidate will have 2+ years’ experience in QuickBooks, Microsoft Office, and Accounts Payable/Receivable, Reconciliations, Grant reports & restricted funds management. Have experience in preparing monthly financials & statistical reports, General Ledger entries, Payroll, Prepare Year End Financial statements, Prepare weekly & monthly P&L reports, and General Ledger. Individual should be a self-starter, detail oriented, excellent written and verbal communication skills. Can interpret written and oral instructions; ability to work under pressure; ability to work independently; and must have good telephone skills; and excellent grammar and proofreading skills. Can communicate orally and in writing; Ability to maintain a mature attitude while dealing with interpersonal conflict, disruptions, time demands, etc. Bilingual Preferred, BA Degree preferred.

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Employee Signature Date

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Supervisor Signature Date

Page 1June 2009