Event Manager: / Position:
Email: / Phone Number:
Secondary Contact: / Position:
Email: / Phone Number:
Function Information:
Total Guests: / Function Type:
Date: / Time:
Bump in Time: / Bump out Time:
Please complete either Business information or Personal Information depending on whom will be billed for the booking
Business Name: / Personal Name:
Contact Name: / Address:
ABN: / Phone:
Address: / Email:
Phone:
Website:
Please note: Your booking will not be confirmed unless complete billing information has been provided.
Venue Required / No. of Courts / Day / First Date / Last Date / Time
______MonTuesWedThursFriSatSun / -
______MonTuesWedThursFriSatSun / -
______MonTuesWedThursFriSatSun / -
______MonTuesWedThursFriSatSun / -
Sport Equipment: / Tables: / Chairs: / Umpires:
Data Projector: / Microphone: / Lectern: / Lectern Light:
VGA Input: / HDMI Input: / Other:
Please note: We are unable to support Apple Technology and do not provide laptops. We are only qualified to show you how to plug in the devices.
Are you using Caterers? If so, please complete the relevant information below
Catering Company:Contact: / Phone:
Email: / Address:
Yes/No / Rate / Total Hours
Do you require an induction to use the AV prior to event:
Do you require an induction for the MU Sport OH&S procedures:
Do you require a staff member for the duration of the event: / $50
Do you require the room to be setup for your function: / $100 / Flat rate*
Do you require parking permits for your event: / $25 each / Flat rate
*Subject to change depending on the scale of the setup
Event Manager must complete the OH&S Emergency Procedure checklist or arrange a time with a member of the Venue & Events Team to run through the MU Sport facility.
This authorisation is to be used in conjunction with the Environment Health and Safety Manual Section 8.2.5 Alcohol and Drugs in the Workplace: sport.unimelb.edu.au/images/ClubResources_22_2126170643.pdf
This authorisation must be completed by the person nominated as the Event Manager two weeks prior to the date of the event. For events held outside on University grounds the form must be signed by Property & Buildings Asset Management (Parkville Campus) or the local Campus Manager (all other University Campuses). For all events involving the serving or selling of alcohol, a copy of the authorisation must be retained on file.
To be signed by the Event Manager:
I ______representing (business) ______
agree to the requirements in relation to serving and/or selling of alcohol at the designated event. The Terms and Conditions of serving alcohol are under the Melbourne University Sport Guidelines.
Contact Number at the Event: ______
RSA holder at our event is: ______
Date: ______Signature: ______
To be authorised by the Head of Department or Manager or appropriate authorised officer for Student Union or Melbourne University Sports
Name: ______Department: ______
Date: ______
Please note that we MU Sport is solely responsible for the hire of the MU Sport facilities. We are not responsible for the organisation of the different elements of the booking beyond the scope of providing access to the facility and ensuring post function cleaning. If further assistance is required it must be within the parameters outlined within this document and must be requested and confirmed prior to the day of the event.
I have viewed the Terms and conditions of hire of the MU Sport facilities. By signing I acknowledge I have read, understand and take full responsibility to ensure my event will abide by these regulations and the conditions of use are adhered to.
Signed: / Date:Confirmation Sent On ______Forwarded To Finance for Invoicing On______
Paid At Desk Receipt #______Processed by ______Date ______