September 9, 2016
To:District Governor Forrester Darling
From: District 5030 Rotary Foundation Committee Chair
Cc:District Finance Committee Chair
District Communications Chair
Subj:Distribution of D-5030 District Designated Funds (DDF) in the 2015-16 Rotary Year
We are pleased to submit this report in compliance with requirements of The Rotary Foundation (TRF) to report to district Rotarians on the distribution of DDF.
District 5030 beganthe 2015-16 Rotary Year with $ 292,285.32in its District Designated Fund. Funds carriedforwardfrom the prior year, and Endowment Fund Share Earnings brought the total DDF available to us in 2015-16to $404,084.50. The District ended the 2015-16 Rotary Year with a substantial amount of unspent DDF ($131,426.29) which carried forward to the current Rotary year. This was due in part to funds “tagged” to approved grants that had not been funded by 6/30/2016.
For the 2015-16 Rotary Year, D5030 requested and received50% of its DDF as District Grant #DG1637459 in the amount $149,647. The District Grants team received and evaluated numerous project proposals from 20 district Rotary clubs and the Seattle Rotaract club, ultimately approving 27 projects with budgets ranging from $500 to $12,000. Total matching grants disbursed was $140,216, not including the Assistant Governor Express Grants.
In 2015, the district launched special “Assistant Governor Express Grants” in amounts up to $500 per club, to enable Assistant Governors to expeditiously support their assigned clubs in community service projects affecting club membership and public image. Twenty district clubs benefitted directly from these 13 “AG Express Grants.” Total AG Express Grants issued: $9,420
TRF’s District Grant policies allow districts to set aside a contingency fund to support additional or unexpected grant requests and to pay for grant training and certain admin-istrative costs out of the District Grant. As the Rotary Year progressed, a few of the projects initially planned failed to materialize, and several clubs presented new projects to replace them. The district funded the approved match out of contingency and exhausted all but $11 from the total District Grant available. We applied the $11 to “Administrative” costs for training and postage, leaving a balance of $0.00 to be returned to The Rotary Foundation World Fund.
The table in Attachment A lists the projects, sponsoring & supporting clubs, and grant disbursements to include contingency funds, and administrative costs charged to the District Grant. We expect to close District Grant #1637459 in the next few weeks by submitting our annotated Spend Plan to The Rotary Foundation headquarters.
The 50% of DDF not dedicated to the District Grant was applied as matching funds to eight approved and funded Global Grant projects listed in Attachment B. Total DDF applied to these Global Grants was $128,970.
Submitted this 9thday of September, 2016.
Michael F. Montgomery
PDG 2006-07
DRFCC 2015-2018
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2015-16 Rotary Year-end Report of District Designated Fund Disbursements
2015-16District Grant Projects
Project Name / Lead Club / Match Requested / Partner Incentive / TOTAL / Grant Disbursed
First Foods / Duwamish Southside / $3,000 / $3,000
Y equipment / W Seattle / $8,000 / $8,000
Central Asia Leadership Training / Issaquah / $3,400 / $3,400
SeaTac Windmiss STEM / Duwamish Southside / $3,000 / $2,000
Youth Maritime / Lake Union / $12,000 / $12,000
Mentor Detention Center Youth / Seattle Rotaract / $4,000
Guatemala Audiology / Mill Creek / $5,000 / $5,000
Guatemala classroom technology / Univ Sunrise / $9,000 / $9,000
Chile Language Lab / Univ District / $10,500 / $10,500
Just in Time / Lake Forest Park / $5,000 / $5,000
Hungry / Seattle 4 / $10,750 / $10,750
Homeless Youth / Univ District / $8,500 / $8,500
Kids University / Bellevue Sunrise / $5,000 / $5,000
India Special Needs Kids / Bellevue
Beds for Homeless Children / Seattle 4 / $5,400 / $5,400
Meadowcrest Playgd / Renton
Antigua Sewing / BBRC / $3,500 / $3,500
Kenya Ed Center / Edmonds / 5,666 / $5,666
B&G Club Room / BBRC / $7,500 / $7,500
HS Dance Instruction / Auburn / $5,000 / $5,000
4 Club Troop Boxes / Duvall et al / 500 / 500
Community Dev / West Seattle / 500 / 500
India Water & Sanitation / Mercer Is / $7,500
Music instruction / Edmonds Daybrkrs / $5,000
Mongolia Audiology / Seattle 4 / $1,000
Homeless Ctr Equip / BBRC / $7,500
NW Harvest Software / Seattle 4 & Mercer Is.,& BBRC / $7,000 / $2,000 / $9,000
$140,216
Other AG Express Grants
Duvall / $350
LFP & Seattle NE / $1,000
Fremont / $500
Lake Union / $500
Seattle 4 / $195
BBRC / $500
Sammamish / $375
5 clubs in Area 3 / $2,500
Edmonds / $500
Vashon / $500
Woodinville / $500
Ballard & Magnolia, Northshore / $1,500
Mercer Is / $500
20 clubs participated / Total AG grants / $9,420
Contingency (20%) / Available
$29,929
Administrative (<3%) / Available $4,489
2015-16 Grant / $149,647
Applied to grants: / $149,636
Applied to admin: / $ 11
Total amt used: / $149,647
Amt to return / $0
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ATTACHMENT A
2015-16 Rotary Year-end Report of District Designated Fund Disbursements
District 5030 Global Grant projects approved and funded in 2015-16: $128,970 DDF
GG1528239: $ 2,250 DDF Kenya: Literacy & Water Improvement for East Pokot, Kenya
Focus Area: Water and Sanitation; Basic Education and Literacy
Sponsoring (International) club: Out of District
Contributing D5030 club(s): University District
Goal: Two parts: 1) Construct a rainwater harvesting system to meet the drinking needs of the people. 2) Provide digital libraries in 9 schools using low-cost (approx. $160) solar-powered computer systems called Raspberry Pi’s with RACHEL installed on the Pi’s.
GG1528293: $ 7,300 DDF Chile: Ecotomografo Y Monitor Fetal Departamento Salud
Focus Area: Disease Prevention and Treatment
Sponsoring (International) club: University District
Contributing D5030 club(s): Des Moines and Normandy Park & Mill Creek
Goal: Provide ultrasound and fetal monitor equipment.
GG1529701: $ 42,920 DDF Uganda: Kyakitanga II Village Project
Focus Area: Water and Sanitation
Sponsoring (International) club: Shoreline
Contributing D5030 club(s): Shoreline Breakfast and Alderwood-Terrace
Goal: Water project targeted at three villages and a large school.
GG1633520: $ 2,500 DDF Ethiopia: VTT Vocation Training Team 2015
Focus Area: Disease Prevention and Treatment
Sponsoring (International) club: Out of District
Contributing D5030 club(s): University District
Goal: A VTT of over 20 doctors, in the areas of Optometry, Dentistry and Pediatrics, will train the Doctors and Healthcare workers of the Debre Birhan Hospital, in low vision care and in diagnosis and identification of eye disease, glaucoma, retinal afflictions, through dilation and examination of the back of the eye.
GG1636613: $ 16,000 DDF Guatemala: Clean water system for El Sargento.
Focus Area: Water and Sanitation
Sponsoring (International) club: Ballard
Contributing D5030 club(s): Vashon Island, Renton, Lake Union, Mill Creek, Fremont, & University District
Goal: The goal of this grant is to provide clean water to people in the village of El Sargento and safe, hygienic latrines to people in La Estancita.
GG1637031: $ 17,000 DDF Egypt: St. Tekla Cardiac Hospital in Alexandria
Focus Area: Disease Prevention and Treatment
Sponsoring (International) club: Bellevue
Contributing D5030 club(s): Fremont
Goal: Provide essential diagnostic and surgical equipment,1) Heart-Lung machine ,2) Surgical instruments, 3) Digital mobile X- ray machine, 4) An intra-aortic balloon pump to St. Tekla, a non-profit, cardiac hospital in Alexandria. Equipment will support 100 heart operations, 200 cardiac catheterization and 300-500 non-surgical treatments annually.
GG1637204: $ 4,500 DDF Ecuador: Pasochoa Water Project
Focus Area: Water and Sanitation
Sponsoring (International) club: Out of District
Contributing D5030 club(s): Renton
Goal: Develop a gravity flow water system that will deliver reliable potable water to the community of Santa Rosa de Cuendina and improve the water collection and storage systems for the neighboring communities of San Luis and Recinto Pasochoa.
GG1638677: $ 36,500 DDF Ethiopia: Ephrata and Angolela WASH Project
Focus Area: Water and Sanitation
Sponsoring (International) club: Out of District
Contributing D5030 club(s): Redmond
Goal: Provide adequate safe water, improved sanitation facilities, and practice good hygiene to Ephrata and Angolela Districts of North Shewa Zone of Amhara National Regional State.
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Attachment B