Tender No. WB/PLD/GOOD/016/2017

(Cleaning Supplies for West Bank)

Annex III

Special Conditions

  1. Prices should be in USD$.
  2. The supply of goods, services and works to UNRWA in West Bank is VAT exempt. In the event that this is not the case, Paragraph 19 of the General Conditions of Contract for the Provision of Goods and / or Services will apply. Without prejudice to the applicability of all the terms and conditions of the contract under which the tender is implemented bidders are reminded that prices(s) quoted by them as the Total Price shall be deemed to include all their obligations under the contract and for all other matters and things necessary for their delivery of the goods and / or services, including all charges, overheads, and other costs of whatsoever nature.
  3. Supplier must provide a valid VAT clearance letter in case of awarding with a minimum validity of 30 days. Failure to do so will result in the offer not being considered.
  4. Offers must be valid for 90 Days.
  5. Supplier must provide VAT exempted invoices to West Bank Suppliers.
  6. Delivery Terms: Proposed delivery terms as follows:
  7. Delivery Place: (DAP “Delivered At Place” toUNRWA - West Bank Warehouses at SSO Ramallah (West Bank))
  8. Delivery Time: From 07:30 hrs to 13:00 hrs.
  9. Delivery date should be indicated in the offer.
  10. A bid bond (Bank guarantee or Bank Cheque) of 10% of the Bid Total with a validity of 120 days must be provided with the tender, otherwise the offer will not be considered. “Stamp should be added at the back of the cheque”.
  11. A performance bond of 5% of the contract amount for contract will be requested in case of awarding.
  12. Quantities in the tender are approximate and liable to change and UNRWA is not bound to purchase all quantities stated in the tender.
  13. Tender Samples: You are requested to submit samples of the items offered, please note that failure to do so may render your bid invalid. Please also note that Tender submissions may be forwarded separately from the "sample" to the official mailing address indicated in the covering letter (Paragraph No. 5 “Delivery Terms). However, sample(s) should reach to the Warehouse Keeper Officer at SSO Ramallah warehouses (DAP Ramallah)prior to the Tender closure date; otherwise, the bid will not be considered. Samples submitted should each be clearly marked with the same item number which is used on the Bid Form. Sample packaging must be clearly marked “SAMPLES” with the RFQ number and the Bidder's name etc.
  14. UNRWA General Conditions of Contract for the Provision of Goods. (Annex IV) are integral to and binding on any contractual agreement related to this ITB.
  15. You must view, agree and sign the attached UNRWA Purchase Agreement (Annex I)
  16. UNRWA has the right to split contract award among several accepted offers.
  17. Liquidated of Damage will be imposed on the vendors who is late on delivery after the due delivery time for each calendar late delivery day according to UNRWA General conditions (Annex IV)
  18. UNRWA will request quantities as and when needed during the contract period, and the delivery should be to UNRWA SSO Ramallah Warehouses or to Sheikh Jarrah Warehouses within 5 days for each Call Off Purchase Orders.
  19. Queries about this ITB: For queries on this ITB, please contact Procurement and Logistics Department (Goods Section), UNRWA-West Bank, in writing not later than Monday 13March 2016, at Fax No. +972-2-5816564. On the subject line, please indicate the ITB number. (Bid must not be sent to above Fax No.). Deadline for answering the queries will be send to all vendors on UNRWA Website on Friday17March 2017.
  20. The closing date of this tender is on Thursday 23March 2017 at 12:00 (Local Time of Jerusalem), at Field Office Jerusalem. Please must send your responses to Chairman, Field Tender Opening Committee Box in Field Office Jerusalem – Sheikh jarrah or to Fax No. +972-2-5890750.
  21. Bid Format(Annex II). The format of this bid shall be in one part (Financial Part).