Additional Information for Exhibitors
Society of Christian Ethics Meeting
Marriott Louisville Downtown, Louisville, Kentucky
January 3 – 6, 2019
Table size and set up
The tables are 8 feet by 30 inches and will be furnished with skirting. Exhibitors may set up on Thursday, January 3rd, 8am to 6pm.
The Hotel does not permit anything to be nailed, posted or otherwise attached to its walls. Only pre-authorized signage, promotional material, etc., will be allowed in meeting room areas.
Exhibit hours
Thursday, January 3rd: 6:00pm to 9:00pm
Friday, January 4th: 8am to 7:15pm
Saturday, January 5th: 8:15am to 6:00pm
Sunday, January 6th: 8:30amto 11:00am
Liability
Please note the liability statement on the registration form. It is the responsibility of the exhibitors to provide for themselves necessary insurance covering exhibitors’ property.
Auxiliary services
Requests for direct dial, fax, and internet accessand any electrical needsmust be arranged through the hotel audio visual team prior to the meeting.These services are at an additional cost and are charged at a daily rate. In addition, all local and long distance calls will be charged at current hotel rates in guest rooms only. Exhibitor booth order forms for audio visual needs are posted on the SCE website at
If you have questions about audio-visual including internet access and electricity, contact Jason Shaw, Phone: 502-568-6030, Cell: 502-758-1017, Email:().
The deadline for requesting power, phones, and internet from the hotel is December 30.
Shipping information
Boxes may be delivered to the Hotel only 3-4 days prior to the date of the conference. Please see the shipping instructions at All materials need to be clearly labelled with the following:
Society of Christian Ethics, January 3-6, 2019
Name of On-Site Contact Claiming Packages
Publishing Company
Marriott VI Ballroom
Marriott Downtown
280 W Jefferson Street
Louisville, KY 40202
Parcels can be claimed at the Front Desk located in the main lobby, with the Banquet Department, or by calling the Hotel Operator—dial ‘0’ from a guest room phone to connect with the operator. **Please allow ample time to receive packages.**
I was able to negotiate a discount for handling/delivery/storage: $5 per box for handling/storing/delivering.
***Please note: If shipped directly to the hotel, the above fees apply. Pallets cannot be held prior to the event for more than 48 hours.
Be sure to have shipping forms/labels with you completed for outgoing boxes with appropriate account numbers.
Fed Ex and UPS pick-ups occur Monday-Friday at 10am and 3pm. If you are shipping via these methods, you can expect your boxes to be shipped out the following business day. Labels can be provided if needed by the Front Desk or Banquet Staff. Individuals are welcome to provide their own labels. If boxes need to be shipped out at a specific time, it is up to the person shipping out the boxes to arrange for their own pick-up by a specified courier. Please feel free to see the Front Desk if you need additional assistance. Please notify the Front Desk or Banquet Staff when your packages are ready and labeled to be picked up to ship out.
***Please do not just leave your packages in a meeting room. The Marriott will not be held responsible for parcels left unattended.
If you have questions about shipping/delivery services at the Marriott, please contact MacKenzie Hirit, Senior Event Manager, Phone: 502-671-4247 or 330-316-4633 (cell), email: