Competitive Synchronized Swimming

Competitive Masters Championships

Meet Package

May 6-7, 2017

Oshawa Civic Complex

2017

Competitive Synchronized Swimming

Masters Championships

MEET PACKAGE

May 6-7, 2017

Oshawa Civic Complex

HOSTED BY:

Durham Synchro

Synchro Swim Ontario

1. EVENT INFORMATION

GENERAL INFORMATION

Dates / Official Competition: May 6-7, 2017
Hosts / Durham Synchronized Swim Club and Synchro Swim Ontario
Meet Manager / Melanie Goettesheim

Synchro Ontario / Ellen Blainey- Coordinator Competitions, Training, Volunteers & Community

Venue / Oshawa Civic Complex
Events / Master 18- 34
Solo - Free, Tech
Duet – Free, Tech
Team- Free Tech / Master 35 – 49
Solo - Free, Tech
Duet – Free, Tech
Team – Free, Tech / Master 50 – 64
Solo - Free, Tech
Duet – Free, Tech
Team – Free, Tech / Master 65 & over
Solo - Free, Tech
Duet – Free, Tech
Team – Free, Tech / Master Open
Combo
Rules / The competition will be held in accordance with Synchro Swim Ontario Rules

POOL AND VENUE INFORMATION

Pool Information / Oshawa Civic Complex
99 Thornton Rd. S.
Oshawa, Ontario
L1J 5Y1
View on Google maps
Pool Specs / Length:
depth
Entry: / 25 m, 6lanes
3’ to 13’
Deck
Deck Privileges / Only Registered Coaches and Athletes will be allowed in change rooms and on deck. Coaches must be at least Comp. Intro Trained to be allowed on deck.
Security and Health Services / Trained Lifeguards will be on deck at all 6mes during the competition.

REGISTRATION, FEES AND PAYMENT

Entry Deadline / March 13, 2017 @ 4:00pm EST.
Entry Submission Information / All registration and entries must be sent using Synchro Canada’s E-Sport Event Registration program online.
To confirm registration, please forward a copy of your registration in pdf format to
Changes to entries can be made on the E-Sport registration site until the deadline. Information recorded on E-Sport will be automatically downloaded into the scoring program. Please ensure that the submitted information is accurate.
Entry Fees / Master Solo (all age groups)………………… $42
Master Duet (all age groups)………………… $42 / Master Team (all age groups) ……………… $86
Maser open Combo………………………….. $86
Ontario registrations / Submit Payment formto along with the E-Sport registration
Out of province surcharge / $10 per athlete
Please use Out of Province PaymentForm and submit to along with the E-Sport registration
Late entry fee / 5.1.3 (pg. 18 SSO Rulebook)
Entry forms including payment not submitted by the stated competition entry deadline will be assessed a financial penalty of $250.00 will be invoiced by Synchro Swim Ontario the day following the entry deadline. Failure to pay the fine by the first event of the competition shall result in disqualification. Fines are non-refundable.

COMMUNICATION & COMPETITION INFORMATION

Email policy / All correspondence as required will be by email, using the contact email provided in the Event Registration Form.
Communications / All Meet information and communications will be available on the website
Pronunciation / Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager
Order of Swim / In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected. Head Coaches will be provided with the password
Results / Will be posted on the website emailed to participating Club Head Coaches.
Admissions / Adult - $10.00 /day
Children 10 and under - Free
Program - TBA

February 6, 2017 1

Competitive Masters Championships

Meet Package

May 6-7, 2017

Oshawa Civic Complex

Photography / All athletes can be photographed and videotaped during the event.

ROUTINE MUSIC REQUIREMENTS

File Format / Please note that digital music will be used at this competition. There must be one digital file for each registered rou6ne in an mp3 format, with a minimum required resolution of 192kbps.
LABELING CONVENTION / In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below. IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.
AgeGroup_Event_ClubName_SwimmerLastName_CoachLastName.format OR AgeGroup_Event_ClubName_TeamRoutineName_CoachLastName.format
Submission Deadline / The deadline to send all routine music files is Thursday, April 20, 2017 (11pm)
Out of Province Clubs / A Dropbox File Request will be sent to the email supplied in the Registration Formand clubs will be able to send their music files by clicking on the link received (no Dropbox account is required)

HOTEL INFORMATION

Please note that it is the Club’s responsibility to book their own accommodation.
Clubs/competitors attending are invited to choose a hotel from the list below.
Hotel / Holiday Inn Express / Best Western Plus / La Quinta Inn & Suites
Address / 180 Consumer’s Drive,
Whitby
Google map / 559 Bloor Street West,
Oshawa
Google map / 63 King Street East
Oshawa
Google map
Phone # / 905-665-8400 / 905-723-5271 / 905-571-1333
Booking code / Synchro Swim Ontario / Synchro Swim Ontario / Synchro Swim Ontario
Proposed Rates / Two Queen Bed -$134.00 / 2 Double Beds - $104.95 / 2 Queen Beds - $119.00
Booking Deadline / April 5, 2017 / April 5, 2017 / April 5, 2017
Gym/ Pool onsite / Fitness center / Outdoor pool / Fitness center / Fitness center
Cost Parking / Free / Free / Free
Breakfast / Complimentary Breakfast Buffet / Complimentary Breakfast Buffet / Complimentary Breakfast Buffet
Distance to the Pool / 5.8 km / 2.8 km / 3.5 km

ONTARIO ENTRY FEE PAYMENT

All the forms are fillable please use the right arrow to move from one line to the other

Registration Information

Club: ______

Contact: ______

Email: ______Phone: ______

Payment Summery

Registration Fee (From E-Reg summery) $ ______

TOTAL AMOUNT PAYABLE: $ ______

Synchro Swim Ontario offers two Payment Options for Meet Registration as follows

Payment Option # 1

If you pay meet entry fees by cheque, please print off this form along with the Registration and Fee Report found on the ISS Event Registration site and mail to our office at:

Synchro Swim Ontario

128 Galaxy Boulevard

Etobicoke, ON M9W 4Y6

Attention: Meet Registration

Cheques made payable to Synchro Swim Ontario

Payment Option # 2

If you pay meet entry fees by a credit card on-file or a personal credit card, please contact the office or email this form along with the Registration and Fee Report found on the ISS Event Registration site to

PAYMENT TYPE (Please check one)

Visa / MasterCard / Credit card on file / Cheque
Card Number: / Expiry / cvv#

Name on Card:______

Signature: ______

**Payment must be received at the SSO Office no later than 4pm on March 13, 2017to avoid financial penalty for Late Entries (5.1.3 SSO Rulebook pg. 16)

ENTRY FEE PAYMENT FOR OUT OF PROVINCE CANADIAN CLUBS

All the forms are fillable please use the right arrow to move from one line to the other

Registration Information

Club:______

Contact: ______

Email: ______Phone: ______

Payment Summary

Registration Fee (From E-Reg summery) $ ______

Out of Province Athlete surcharge

______Athletes x $10.00 = $______

TOTAL AMOUNT PAYABLE: $ ______

Synchro Swim Ontario offers two Payment Options for Meet Registration as follows

Payment Option # 1

If you pay meet entry fees by cheque, please print off this form along with the Registration and Fee Report found on the ISS Event Registration site and mail to our office at:

Synchro Swim Ontario

128 Galaxy Boulevard

Etobicoke, ON M9W 4Y6

Attention: Meet Registration

Cheques made payable to Synchro Swim Ontario

Payment Option # 2

If you pay meet entry fees by a credit card on-file or a personal credit card, please contact the office or email this form along with the Registration and Fee Report found on the ISS Event Registration site to

PAYMENT TYPE (Please check one)

Visa / MasterCard / Preauthorization on file / Cheque
Card Number: / Expiry: / cvv#:

Name on Card:______

Signature: ______

**Payment must be received at the SSO Office no later than 4pm on March 13, 2017 to avoid financial penalty for Late Entries (5.1.3 SSO Rulebook pg. 17)

HELP US SAY THE RIGHT THING!

All the forms are fillable please use the right arrow to move from one line to the other

Please email to meet manager: Melanie Goettesheim

Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed.

Give some thought to the names associated with your clubs, teams, and coaches, and if you can give us some clues to the chronically mis-pronounced, we’re more than happy to have them. Suggested hints: “sounds like, “rhymes with,” “French pronunciation.” “stress the second syllable.” For example, the name “McKone” could be “Mick as in Jagger, Cone as in Ice Cream,” or “Muck Own.”

When complete, please drop this off at the announcer’s table. Thanks!

CLUB:

COACH:
NAME: / HINTS:

February 6, 2017 1