BY HIS GRACE

ESTATE

RESIDENTS’ HANDBOOK

CONTENT

1.INTRODUCTION

2.THE ESTATE

3.PREAMBLE

4.COMMON AREAS

5.SECURITY

6.FACILITIES

7.CHARGES

8.DISCONTINUATION OF SERVICES

9.RESIDENT’S ASSOCIATION

10.WASTE DISPOSAL

11.SOCIAL EVENT

12.CODE OF CONDUCT & GENERAL RULES

13.HANDBOOK OF APARTMENTS TO OWNERS

14.EXIT AND MOVING OUT PROCEDURE

INTRODUCTION

This handbook is issued by BY HIS GRACE ESTATE to each registered house owner.

It is important that every property owner is thoroughly familiar with all the information contained in this handbook.

The purchaser/property owner undertakes to comply with contents of this schedule in its entirety.

THE ESTATE

We wish to appreciate and congratulate all stakeholders of By His Grace Estate. Our vision is to provide houses, home ownership services, good and secured neighborhood.

By His Grace Estate is considered one of the finest residential estates in Ogun State. The Estate is served by common property consisting of open areas, roads and infrastructural services.

The objective of the By His Grace Estate is the provision of a high quality lifestyle for residents, and the intention of these rules is for the protection of this lifestyle. Happy and harmonious community living is achieved when residents use and enjoy their private property as well as the common areas of the Estate.

As a home owner in the estate, you are entitled to efficient and effective estate management services from the Estate Managers. You contract with and pay directly to By His Grace Estate for your consumption of electricity, water, security and all other services provided commonly.

PREAMBLE

Declaration of covenants, conditions and restrictions

A.Preamble

This declaration of covenants, conditions and restrictions (the Rules) are mutually accented to by all residents and home owners within By His Grace Estate and are set out for the management of conduct of the residents, their heirs, privies and assigns (collectively called Residents) within By His Grace Estate/Apartment and are made pursuant to and in complement to the mutual obligations contained in the Contract of Sale/Deed of Assignment executed by Owners of Apartments within By His Grace Estate.

These regulations may be cited as the By His Grace Estate Handbook or the By His Grace Estate Rules.

B.Terms

  1. Unless the context clearly indicates the singular shall include the plural and vice versa.
  2. Any reference to the male gender includes the female gender.
  3. Where one word is defined hereunder it shall bear the same meaning in the Contract of sale or deed of Assignment unless inconsistent with the context.
  4. This handbook shall be read together with the provision of the Contract of Sale/Deed of Assignment between the Owners and the developers of By His Grace Estate Apartment.

C.Definitions

  1. “Association” shall mean an Association of Residents of By His Grace Estate Apartments, which shall be constituted in accordance with the objectives of By His Grace Estate.
  2. “Common Areas” shall mean open spaces, non-buildable and yet to be developed portions within By His Grace Estate Apartments which shall include staircases and other amenities, like roads and drainages within the Estate, which are to be shared by Residents of the Apartments.
  3. “Company” shall mean Salter Weightronix Nigeria Company Enterprises.
  4. “Apartments” shall mean a housing unit like Flats, A wing Duplex, Twin Duplexes and Detached House within By His Grace Estate.
  5. “Household” shall mean occupants of such housing unit occupying an apartment within By His Grace Estate.
  6. “Resident” shall mean the occupant(s) of each apartment, privies or visitors of such a person.

COMMON AREAS

1.The common areas shall be for the use of all Residents within By His Grace Estate Apartments and shall at no time be deemed to form part of the interest granted to any Resident within By His Grace Estate.

2.Road network, Gate houses, entrance gate, perimeter wall, electric fence, recreational areas and external areas of houses are all owned, controlled and maintained by By His Grace Estate as common area.

3.The common Area shall be within the exclusive ownership and management of Salter Weightronix Nigeria Company Enterprises. Nothing shall be done or kept in any common area, which will create nuisance on the common areas within By His Grace Estate/Apartments or limit the peaceful enjoyment of other residents of their respective apartments with By His Grace Estate.

4.The Residents be it as individual and/or collectively as an association shall not make any improvements and/or alteration within the common Areas without the prior written consent of Salter Weightronix Nigeria Company Enterprises.

5.In the event of damage caused to any fixture within the Common Areas by any Resident, By His Grace Estate shall evaluate the cost of rectifying the damage and notify the Resident the same. The Resident shall ensure that payments for rectifying the damage are made within 24hours of the occurrence of the said damage.

6.Where the damage is caused by a visitor/guest of a resident, such visitor/guest shall be liable to repair the damage caused, and in the event that such visitor/guest fails, refuses and/or neglects to repair the damage, the Resident shall be responsible for the cost of the repair as outlined in Clause five (5) above.

7.Where a Resident fails to rectify damage to any fixture in accordance with five (5) and six (6) above, Salter Weightronix Nigeria Company Enterprises shall rectify the damage and demand the cost of rectification from the Resident. If the Resident fails to make payment within 24hours, Salter Weightronix Nigeria Company Enterprises may discontinue services to the Resident’s Apartment until payment is made.

8.Owners are required to maintain the exterior of their house such as the varnishing of the doors, window frames but not the painting as painting is done by Salter Weightronix Nigeria Company Enterprises.

PROVIDED

1.The maintenance of units both internally including all railings, garden walls is the responsibility of the Owners/residents.

2.Owners are required to maintain the exteriors of their apartment such as the varnishing of the doors and window frames.

SECURITY

1.The Estate and residential areas shall be secured by guards, electrified and barbed wire fences and a gate.

2.Access through the main entrance gates is controlled by the Security Guard on duty, and Automatic Access Remote Control visitor access shall be controlled by the Security Guard on duty. Visitors will only be allowed by the Security Guard after approval from the Resident/Owner. Furthermore, all visitors to the Estate are required to sign in at the access gate, and if the Resident is unavailable the visitor cannot be allowed in. Under no circumstances shall visitors be allowed to go in with his/her vehicle. The vehicle must be parked outside at the owner’s risk.

3.The security of Residents within By His Grace Estate is our utmost concern and priority.

4.All visitors/guests of the Residents may only be granted access into By His Grace Estate Apartments after their destinations and identities have been confirmed by the hosting Resident to the Security Guard at the entrance of the Estate.

5.Access to the Estate is limited to Residents, to registered domestic staff, to authorized visitors and security-cleared persons. It must be remembered that there are many persons other than Residents who, of necessity, have to be on the Estate – gardening workers, building contractors staff, delivery people, repair service-men and others. It is therefore obvious that security consciousness should still be maintained at all times. Security is a shared responsibility. Security starts at every home.

6.Casual workers are not encouraged to be used on the Estate but should they occasionally be required they must be recorded in and out at the Security post and escorted by the owner from and to the gate.

7.Workers, domestic and casual, are not permitted to wander around the Estate unattended.

FACILITIES

1.Roads and Drainages

Salter Weightronix Nigeria Company Enterprises shall provide and maintain paved roads and drainages within the Estate for the welfare of all Residents.

2.Electricity

a.The supply and management of electrical power supply within By His Grace Estate Apartment shall be the responsibility of By His Grace Estate systems.

b.By His Grace Estate shall ensure that uninterrupted Solar powered light only be provided 24hours every day. Residents can arrange for other sources of power but if it is a generator, it must be sound-proof.

c.Salter Weightronix Nigeria Company Enterprises shall arrange for the benefit of each household, a pre-paid electricity meter for the purpose of measuring and billing power consumed by each household at owner’s cost.

d.It is prohibited for any Occupant/Resident to tamper with the pre-paid electricity meter system or conduct any wiring or connection to by-pass the system.

e.On no account will cash be given at the facility office for any service.

f.Residents will be responsible for payment for the power consumed within their household.

g.For the quiet and peaceful enjoyment of the Estate, Resident is only permitted to bring or install individual or collective sound-proof generating set.

3.Water

  1. The provision of water in By His Grace Estate Apartment shall be the responsibility of Salter Weightronix Nigeria CompanyEnterprises Water Services System under the management of Salter weightronix Nigeria CompanyEnterprises.

b.For the purpose of 3(a) above, Salter Weightronix Nigeria Company Enterprises shall deploy borehole facilities at strategic location to supply water through a centrally managed Water System to all Residents on the Estate.

c.Occupants/Residents are not permitted to install individual water boreholes as this violates estate approved building plan rules and conditions regarding provision of clean and usable hygienic source of water to Residents.

CHARGES

1.Every unit Owner/Occupant shall participate in the maintenance cost for light and water in order to enjoy steady, reliable and uninterrupted supply provided that other power consumption is pay as you go basis.

2.Illegal connection to power will attract a penalty of N400,000.00 each for perpetrator and the accomplice.

3.Every unit/Owner occupant shall pay a reviewable sum of N150,000.00 (One Hundred & Fifty Thousand Naira) per annum or prescribed applicable amount on specific house type for service charge payable in advance which charges cover road and drainage maintenance, cleaning of common areas, water supply, refuse collection, sewage disposal and security in the Estate, security light/street light and other common services maintenance.

4.Every Occupant/Resident shall pay a reviewable power surcharge.

DISCONTINUATION OF SERVICES

Salter Weightronix Nigeria Company Enterprises shall be entitled to discontinue all services to any Resident who is in default of payment of service charges arising from provision of any of the services provided pursuant to this handbook.

RESIDENT’S ASSOCIATION

All Residents within By His Grace Estate Apartments shall upon the coming into effect of these Rules constitute a Resident’s Association. The Executive members of the association shall from time to time meet with the management of Salter Weightronix Nigeria Company Enterprises for the regulation of the affairs of residents provided that any rules or regulations made by the association shall be subject to the rules and regulations of this Estate Handbook.

WASTE DISPOSAL

1.Salter Weightronix Nigeria Company Enterprises shall employ the services of a reputable waste disposal company for the disposal and management of waste within By His Grace Estate Apartments and shall prescribe the service charge payable by Residents for the service.

2.Salter Weightronix Nigeria Company Enterprises is empowered to make further rules in relation to waste disposal as it may consider necessary, to enhance the aesthetic appeal and general hygiene of By His Grace Estate Apartments.

3.Residents must ensure that all common areas such as rooftops, stairways, parking lots, drainage, etc are not littered or defaced in any manner. Residents must refrain from causing any form of obstruction of the said areas.

4.Residents must properly dispose all refuse using refuse bags, refuse must not be allowed to be left over night to prevent rodent infestation in the Estate. The refuse must be disposed through the waste chute provided at each Apartment block.

5.No refuse should be dumped on the street.

6.Each household is required to provide a standard rubbish bin placed in a suitable position not visible from the street or by neighbors and black plastic refuse bags are not to be left on the roads within the estate, and it is not permitted to burn household or garden refuse on the Estate.

SOCIAL EVENT

1.The Residents shall ensure that their activities do not constitute a nuisance to other Residents and shall take steps to minimize the noise generated within their household.

2.Where a Resident intends to host a party, meeting or other social functions within his apartment, he shall notify the Management of Salter Weightronix Nigeria Company Enterprises of his intention to host the party, meeting or social function and shall follow such guidelines as the management may give in relation thereto.

3.Multi-purpose hall shall be used for such event at a cost to be charged by Salter Weightronix Nigeria Company Enterprises.

4.Parties must be conducted with minimal noise-generation. No music, noise or merrymaking may be heard beyond the boundaries of the applicable property between 10pm and 8am unless permission has been obtained from all owners to be affected. No parties, meetings or social gatherings shall extend beyond 10pm.

5.Where a Resident intends to host a party, meeting or other social function within his apartment, he shall co-operate with the management of By His Grace Estate to ensure that vehicles belonging to his guests are not parked in a manner that may inconvenient other residents of the estate. In any event of breach of this provision, the management is hereby empowered to take steps to remedy the breach with a financial penalty of not less than N100,000.00

CODE OF CONDUCT AND GENERAL RULES

1.Conduct rules, for a community development such as ours, provide an acceptable code by which members may live together reasonably and harmoniously and without interfering with other’s enjoyment.

2.Further and other By His Grace Estate rules are listed below, and it is essential that every owner and member of the household reads and understands and abides by them. Owners are reminded it is their responsibility to ensure that all of their invitees, guests and family members comply with all rules.

3.While all the rules are important, attention is drawn to the following broad points which require careful consideration.

(a)Pets must not be allowed to roam around the premises and the common areas without a minder. All dogs must be on a leash.

(b)Pets are not permitted to soil the compound and occupants/residents are expected to clean up after their pets in the interest of hygiene.

4.Speed limit is 20KPH (Please be cautious of children and toddlers in the Estate).

5.Washing lines should not be visible from the road.

6.Estate facility charges are to be paid in advance.

7.Unless otherwise stated, a fine of N100,000.00 (One Hundred thousand Naira) will be charged by Salter Weightronix Nigeria Company Enterprises on the levy statement for any rule contravened in this handbook.

8.Each owner will maintain their property in a clean and tidy condition.

9.It is understood that each owner will be responsible for the conduct of their visitors and workers on the estate at all times.

10.Vehicles of owners shall be properly parked at all times so as to leave maneuvering space for access to neighbouring garages and/or parking areas. Owners are responsible to ensure that their visitors park outside the Estate and do not cause any obstruction either in relation to garages, driveways or otherwise of neighbours.

11.By His Grace Estate Managers may cause to remove or tow away, at the risk and expense of the owner of the vehicle, any vehicle parked, and standing or abandoned on the common property.

12.Should any damage be caused to the common property by an owner, his family, his tenants, his visitors, pets etc, the owner shall be liable to reimburse Salter Weightronix Nigeria Company Enterprises for the cost of repairing such damage.

13.Residents are not permitted to tamper in any way with the generating sets or diesel on the premises.

14.Residents should feel free at all times, through the facility office, to make suggestions or raise any queries regarding anything to do with the Estate. Requests will be dealt with as possible.

15.In the first instance, all complaints should be directed IN WRITING to the facility office, where after appropriate action will be taken or the problem suitably explained. Salter Weightronix Nigeria Company Enterprises encourages the bringing out into the open of any problems rather than residents seeking private opinion or advice from possibly uninformed co-residents/owners.