Minutes of the Billinghay Parish Council Meeting held on Monday 5January 2015 at the Village Hall, Ringmoor Close, Billinghay
Present:Cllr. Liles (WL) in the Chair, CouncillorsChatten (RC), Miller (RM), Cozens (KC), Locke (KL),Underwood (SU),Long (GL)Ball (JB) and Kirk (CK)
County Councillor Bradwell (PB)
District Councillors Powell (MP) & Ogden (GO)
Parish Clerk Carol Willingham (CW)
Minutes Secretary CW
No members of the Public attended
Public Session: None
356Chairman's RemarksWL welcomed cllrs to the meeting and thanked
relevant members for erecting the Christmas tree.The lighting ceremony was
well attended and has become a tradition in Billinghay over recent years.
WL also noted that 3 events held in December helped to raise over £2000 for
charities and the organisers were to be congratulated.
357Apologies for Absence
Apologies for absence and reasons had been received fromCllrs Harper(SJH) and Richards (TR). It was pro byRC, sec by GLand carried unanimously that these be accepted.
358Declarations of Interest in Items on the Agenda
RM and CK: Village Halland CK Bowls Club.
359Notes of 1 December 2014 to accept as minutes
It was pro RC sec by CK and carried unanimously that the notes for the1Dec 2014 meeting be accepted as a true record.
360County & District Councillors Reports and updates
PB reported that the school safety zone was under review. Responses from affected
residents had mentioned concerns about the parking problems just moving to
locations further along if a zone was put in place. LCC Highways will update once
the matter has been considered.
LCC Council tax contributions will have to increase for the first time in 4 years
9 million has been made available to LCC from Central Gov to help with road repairs
in Lincolnshire
Road works at Canwick Hill was causing delays but would improve traffic problems
once completed later in the year.
361Clerks Report
This had been issued to Councillors prior to the meeting.
362Financial Matters
a)List of payments - list circulated prior to meeting - see AppendixB
b)To agree precept request for 2015/2016
The clerk had circulated information and calculators from NKDC to help
with coming to a suggested precept figure.
Final meetings at NKDC to agree the amount to be paid in grant funding
to parishes were to be held later in Jan and so a final figure could not be
agreed until the Feb meeting.More info would be circulated.
c)To agree investment in CCLL Public Sector Deposit Fund
The clerk had circulated information regarding the fund and asked Cllrs to
consider if they wished to proceed with investing funds with this account.
It was important to note that this was investment and not a current account.
Clerk would send the information again for cllrs to consider
d)To agree new 3 year term and pay insurance of £628.07 to Came & Co
It was pro RC and sec GL with unanimous vote to continue to insure with Came
and Co for 3yrs which would take the cover to Feb 2018
e) To consider Grants for the Village Hall and Bowls Club
The Bowls Club secretary had advised the clerk that a quotation would be sent directly
for fence panels - to date this had not come clerk would contact her and inform that
no decision could be made withoutinformation.
Village Hall Committee had sent accounts information. Cllrs were still unclear about
Income from events held at the hall. It was felt that as audited accounts had not been
lodged with the Charity Commission no auditors opinion was able to be taken into
account. Cllrs requested that the accounts should be audited before a grant was
considered.
It was discussed that any applications in 2015 that were incomplete would not be
considered as the admin time was not cost effective. Item next agenda
f) To consider distributing Lafford Fund to Village Groups
After discussion it was pro RM and sec CK with unanimous vote that the remaining
Lafford Funds should begiven towards a children's party.Details to be agreed later
in the year.
g) To agree cost of Market Place planting
Expenditure had previously been agreed for the cultivation of this area but
cost of planting needed to be agreed which was £35. An invoice had been
received for this item. It was pro RC and sec RM with unanimous vote that
the invoice should be paid.
362Planning Matters
New Applications:
14/1554/OUT Outline Request Mill Lane Employment Site
Permissions Granted
Permissions Refused
363 To consider moving venue for Parish Council Meetings
After discussion about members of the public not attending as the hall
is too cold in the winter, and Cllrs feeling cold it was pro KC and sec KL
that PC meetings shouldbeheld at the Community Rooms for Feb and
March. The vote was 5 infavour with 2 abstentions. The Clerk was asked
to book the rooms.
364Community Plan
K L updated Cllrs on progress with the plan. The next meeting to be held
21 Jan 7pm Coach and Horses.
365To agree the site for the defibrillator
It was pro RM and sec KL that the defibrillator should be placed on
the outside wall at the Children's Centre. The vote was 5 for and 2 against.
The Clerk would obtain a quotation for the electrical work needed and
arrange for purchase of machine and fitting at Children's Centre.
366Correspondence
Letters of thanks from Tennis Cluband Scouts for the PC grants.
367Highways Matters- none
368Police Matters
Cllrs Locke and Ball had attended the panel meeting in Dec. WL reminded
Cllrs that panel meetings were helpful and to encourage people to attend.
369Burial & Allotment Matters
The gravedigger was asked to top up a grave that needed topsoil.
No other updates at this time the clerk would update once information
was available regarding Allotment matters.
370Reports from Councillors and future agenda items: info only
KL asked if narrow road signs could be placed to help motorists withthe bridge at
Mill Lane. Clerk would pass request to LCC Highways.
WL advised that British Legion Ladies would be having some defibrillator
training at a forthcoming meeting.
CK reported a small tree growing in a grave in the cemetery. This was noted for
future maintenance.
Meeting Closed
201501
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