Department of Sports
Unit 3 Queens Court, West Bay Road
( Next to Papa Johns)
Grand Cayman, Cayman Islands
Tel: 345-949-7082 Fax: 946-9161
Reservation Policy for Facilities
*Permittees such as private and profitable organizations can lease sport fields for the following amount:
* CI$ 25 per hour
with the exception of Truman Bodden Sports Complex and Ed Bush Fields which is leased for:
* CI$ 75 per hour
(Priority is given to all National Associations)
*All Government schools are exempt from the above costs for use of facilities for their Annual Sports Days and PE classes.
*Permittees must abide by the rules and regulations of the facility when organizing an event (see attached)
*Please note that polices and regulations are in place to benefit you, the
family(ies) and ultimately our society*
CONDITIONS AND RESPONSIBLITIES OF PERMIT HOLDER FOR THE USE
OF FIELDS, TRACK AND FACILITIES
PRESERVED BY THE DEPARTMENT OF SPORTS
No person shall make, cause or allow to be made, unreasonable noise, use profane language, nor conduct themselves in a disorderly fashion on any fields, track or in facilities so as to cause public inconvenience, annoyance or harm. Unreasonable noise means any excessive or unusually loud sounds that disturbs the peace, or comfort of a reasonable person of normal sensitivity or injuries or endangers the health or which causes injury to plant or animal life, or damage to property.
No person shall consume any alcoholic beverages or facilitate consumption by others on field or facility property.
No person shall disfigure or remove any field, track or facility property.
No person shall park in other than designated areas.
Permittees must confine their activities to the locations and times specified on their permit.
Permits are not transferable and is only valid for the times/dates specified on the permit.
Permittees are responsible for cleaning and restoring the site after their event. The cost or any employee overtime incurred because of a permitte’s failure to clean and/or restore the site will be borne by the permittee.
Permittees shall be held liable for any and all damages or injures to persons or property that may occur or be caused by use of the permit. By accepting a permit, permittees agree to indemnify and hold harmless the Ministry and the Department of Youth and Sports from any and all claims whatsoever that may result from such use.
Should there be any injuries, accidents, or health incidents at an event, permittee must notify theEmergency Services 911 or Hospital 949-8600. The Department should also be informed at 949-7082 for record purposes.
Prior permission must be obtained for activities such as sporting events, youth events, special events, for the use of equipment not provided on fields, and in facilities.
The Ministry and the Department is not responsible for lost or stolen property.
The Ministry and the Department reserves the right to eject any member of the public or
organization from the premises who is in violation of the above rules and regulations.
Department of Sports
Unit 3 Queens Court, West Bay Road
( Next to Papa Johns)
Grand Cayman, Cayman Islands
Tel: 345-949-7082 Fax: 946-9161
APPLICATION FOR USE OF FACILITES
Reservations will be taken via the phone; however applications must be submitted 2 weeks before your requested event. If your application is not received within the stated period you’re booking will be cancelled without any prejudice.
ORGANIZATION/PERSON:
AUTHORIZED CONTACT PERSON:
MAILING ADDRESS:
TELEPHONE: - - CELL: --
EMAIL ADDRESS: FAX: --
DATE (S) REQUESTED: TIME OF DAY (HOURS)
PLAYING FIELDS/AREAS, EQUIPMENT OR FACILITY BEING REQUESTED FOR USE:
Ed Bush Field TE McField Field (Annex) NS OldManBay Playing Field
EE Playing FieldEE Basketball CourtLions Pool
REASON FOR USE:
How many persons are expected at this event? ADMISSION FOR EVENT? YES NO IF YES, HOW MUCH? $ PROCEEDS WILLBENEFIT:
Applicant signifies that he/she has read and will abide by the rules governing the use of the facilities and grounds outlined in this application and the policy of the Sports-Ministry/ Department.
The signatures below represent acceptance of these regulations, and agreement to abide by them. I understand that failure to do so may lead to the cancellation of the event and the denial of future permit applications.
Forms will not be accepted via fax for approval.
This form must be presented to the appropriate authority to gain access for the facility that is required. No verbal approvals will be accepted. This form can only be used to book one facility at any given time.
Signature: ______Date: ______
(Authorized Representative) +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Office use only
______
(Authorizing Officer Signature) (Date and Approval stamp)
Without out the Department’s Approval Stamp this application is invalid.
Office use only
Cheques must be written for exact amount. Change is only giving on Cash transactions.
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Dec-18-Revised