Deception Pass Park Foundation

Meeting Minutes

January 30, 2013 Board Meeting

I. Call to order

·  Liz Merriman called to order the regular meeting of the Deception Pass Park Foundation at 6:00 PM on Wednesday January 30, 2013 in the Deception Pass Park Administration Office.

II.  Roll call

·  The following members were present: Liz Merriman, Barry Wenaas, Steve Young, George Churchill, Sam Wotikpa, and Park Manager Jack Hartt. Estelle Johnson and Barbara Shaw presented at 6:05 via phone. Also present were Rick Columbo, park neighbors Julian and Jean Lee, Abbie Martin from the Oak Harbor Chamber of Commerce, Virginia Painter from Washington State Parks in Olympia, Matt Klope and Brian Shelly.

III.  Approval of minutes from last meeting

·  The minutes from the November 28 meeting were presented. The motion for approval was so moved by George and seconded by Barry. There were no objections.

·  A motion to approve the voting of new members was so moved by George and seconded by Barry. There were no objections. A vote was then held and Matt Klope and Brian Shelly were both unanimously voted onto the Board. Thank you gentlemen for your interest and welcome aboard!!

IV.  Officers Reports

a)  President’s report:

·  A short report on the Annual State of the Park meeting was given with thanks to all involved. The Foundation provided refreshments and food. The meeting itself went well with much interesting information shared and more community involvement every year.

b)  Treasurer’s report:

·  George presented a financial statement. The balance as of January 30, 2013 was $49,850.95. A motion for approval was so moved by Barry and seconded by Estelle via phone. There were no objections.

·  George suggested research into a limited credit/debit card that will be used to help buy supplies for Foundation approved Park projects. Motion for approval was so moved by Barry and seconded by Barb via phone. There were no objections.

V.  Committee Reports

a)  Fundraising Committee update:

·  The inaugural Quarterly Newsletter is awesome! Liz to update Jack with new emails and memberships.

·  The 2013 Deception Pass Challenge committee requested $500 in operating funds. A motion to approve was so moved by George and seconded by Barry. There were no objections.

·  The Deception Pass 2014 Calendar committee requested $500 in operating funds. A motion to approve was so moved by George and seconded by Barry. There were no objections.

·  Next Fundraising Committee meeting will be February 13 at 4:00 PM at the park Admin Office.

b)  Project Committee update:

·  Sam presented an update of the general interpretive budget spent and projects completed, in progress, and ready for funding:

·  Completed: Retreat Center CCC Photo Exhibit, Bowman Bay footbridge, CBRC fireplace/incinerator complete (THANK YOU Bob Johnson!!).

·  In progress: NASWI interpretive panel, amphitheater stage, Rosario signage, Upland trail map, Whale Program, Educational animal pelts, and the Beach Naturalist Program.

·  Requested funds:

·  $2,000 for the Bowman Bay CCC shelter restoration. A motion to approve was so moved by George and seconded by Barry. There were no objections.

·  Approx. $1,800 for other Park projects for consideration. The projects and proposals were discussed and it was decided to do further research on bids to insure best price(s) then present to the Board when he feels he has the best deals possible.

VI.  Unfinished business

·  Scholarship Program Proposal/Process – Tabled due to lack of time.

VII.  New Business

·  State Park 100th Anniversary celebration is in full swing. Co-chairs George and Barry, the committee, and Virginia met prior to the regular meeting and gave a brief update to the board. Virginia will be working from the Washington State Parks side and coordinating with the committee. Lots of irons in the fire, including possible participation from Olympia politicians. Will need many volunteers and, as usual, maximum Board participation.

·  Next regular board meeting will be 27 February at 6:00 PM.

  1. Adjournment

·  Liz Merriman adjourned the meeting at 7:20 PM

·  Meeting minutes submitted by Stephen Young. Secretary.