Dear Racing Expo Exhibitor / Sponsor:
Welcome to our 29th Annual Racing Expo and our 5th Annual Raleigh Fairgrounds Racers Reunion. For 29 years we’ve been giving local short track racers a place to buy and sell their racing parts as well as offered a trade show to learn the latest in racing technology from Racing Parts and Accessory Distributors. Last year was a sellout for the auction with over 1300 lots consigned and sold. We had nearly 40 vendors in the trade show and the legendary Raleigh Fairgrounds Speedway race car drivers were in attendance to tell tales of the glory days, sign autographs, and pose for photos. With the assistance of RacersReunion Radio and Website, Holly Carbs, and Butlerbuilt Seats, the Racers Reunion was a huge success. More of the same is planned for our 2015 event. We invite you to join us in our third decade of serving short-track racers across the Southeast US including racers from NC, SC, Virginia, Maryland, Georgia, West Virginia, Indiana, Florida, and Tennessee.
Our shows are well respected in racing circles and our event is the longest running annual trade show and auction in the Southeast United States. Phillip Walker, promoter and auctioneer, is no stranger to racing, motor-sports auctions, and racing parts. The 20 year veteran racer holds three track championships, owned a racing parts distributorship for 10 years, and has over 30 years of motor-sports auctioneering experience.
This racing expo is the perfect place to showcase your products and services to the racing community. Our racing clientele includes short-track stock car racers, dirt track racers, vintage/old-timer racers, drag racers, plus muscle car and street rod enthusiasts. We provide a targeted audience of potential customers for you.
If you have any additional questions or issues, please do not hesitate to contact:
Phillip Walker via email: or
phone at 919-215-3351 (cell).
We look forward to having you be an integral part of our 2015 event.
Signed-
Phillip Walker
Piedmont Racing Expo
Phillip Walker Auctions
4817 Walker’s Farm Road
Hillsborough, NC 27278
29th. Annual
PIEDMONTRACING EXPO
and Raleigh Fairgrounds RacersReunion
EXHIBITOR KIT
Jan. 16-17, 2015
Exposition Center (Expo Bldg)
NC State Fairgrounds
1025 Blue Ridge Road
Raleigh, NC 27607
Presented by:
Phillip Walker
Walker Auctions LLC
4817 Walker’s Farm Road
Hillsborough, NC 27278
NCAL # 2462 NCAFL # 7761 VaAL # 3149
Ph. 919-215-3351
Email:
29th. Annual Piedmont
Racing Expo & Racers Reunion
-- SHOW FACTS --
What:Piedmont Racing Expo & Racers Reunion
When/Where: Jan. 16-17, 2015, Exposition Center
NC State Fairgrounds, 1025 Blue Ridge Road
Raleigh, NC 27607
Auction Consignment Times:Wednesday, January 14: 10am-8pm
Thursday, January 15: 8am-4pm (note new hours!)
Exhibitor Setup Times:Thursday, 12 Noon – 6 PM
Friday, January 13, 8 AM- 10 AM
(Spectator doors open 12 noon Friday)
Doors Open:NOTE NEW HOURS : Doors open 10am Friday
Auction Starts:Friday, 12noon we will sell up to 600 Lots on Friday Saturday, January 14: 9am-5pm (or until 1200 lots sold).
See enclosed Exhibitor Contract for vendor booth/space rental information.
Host Hotels:Mention “FAIRGROUNDS EVENT” To Receive Special Event Rates!
Wingate by Wyndham-State Arena Hotel
6115 Corporate Ridge Road, Raleigh, NC 27607East of I-40, Exit #290 off Chapel Hill Road (Just minutes from the Fairgrounds).
Guests may book rooms by calling 919-847-7383 and asking for the Carolina Collector Auto Fest Rate or clicking the Wingate logo above.
REDUCED RATE FOR CCAF: $79.99 per night
Ramada- Blue Ridge
1520 Blue Ridge Road, Raleigh, NC 27606 (located just 0.4 mi from the Fairgrounds main gate)919-832-4100 or toll free 800-441-4709.
Free Wi-fi, Complimentary Hot Breakfast Bar, Restaurant and Lounge on site, Fitness Room, Business Center, Outdoor Pool.
REDUCED RATE FOR CCAF: $79.00 per night
2015- Exhibitor Contract
The Exhibitor listed below (hereinafter referred to as “Exhibitor”) hereby agrees to the following terms and conditions for the 29th Annual Piedmont Racing Expo & Racers Reunion, (hereinafter referred to as “Event”) as set forth in this contract by Walker Auctions, LLC, a North Carolina LLC, d/b/a Phillip Walker Auctions, (hereinafter referred to as “Promoter”) for expo/trade show sponsorship and/or exhibit space.This contract shall be in effect for the following event(s):
Piedmont Racing Expo & Racers Reunion, Friday-Saturday, Jan 16-17, 2015
Exposition Center, NC State Fairgrounds (property owner), Raleigh, NC
SHOW HOURS:10am--9 PM, Friday, and 8-5 PM, Saturday
CONSIGNMENT CHECK-IN: 10AM-8PM Wednesday, and 8AM – 4PM Thursday
EXHIBITOR SETUP: 12-6PM Thursday, (all trailers and large exhibits should be in on Thursday AM), and 8AM-11AM Friday for Smaller and more mobile exhibits...trailer exhibits need to be placed on Thursday)
The Exhibitor agrees to sponsorship of events and/or rental of retail booth space in the Event as indicated below:
(please check all that apply)
______Advertising Co-Op Sponsorship.. Sponsor name included onprinted flyers, ads, and press releases, Sponsor name in radio and cableTV commercials, On Event T-Shirt, plus 10 x 10 Vendor space in the tradeshow (in addition to the Specialty Exhibit). May be traded out with co-op advertising on Radio/CableTV, and newspaper ads. (Call Phillip Walker to discuss availability and pricing!)
______
______Premium Exhibit Booth 10’ x 10’ = $250Each 10'x10' Premium Exhibit Booth Space includes 8’ back drape and 3’ side drape, one 8’ folding table, two chairs, and two Vendor Passes)
______Premium Exhibit Booth 10’ x 20’ = $400 Each 10'x20' Premium Exhibit Booth Space includes 8’ back drape and 3’ side drape, two 8’ folding tables, four chairs, and four Vendor Passes)
Bulk Exhibit Booth Space (10’x 30’ft Minimum) –(normally outside wall, each section includes, four chairs, and four Vendor Passes. No Drape provided in Bulk Space)
______Bulk Exhibit Booth 10’ x 30’ = $500 ______Bulk Exhibit Booth 10’ x 40’ = $600
110V Electrical Outlet (each) ___ @$25, Additional Tables (each) ____@ $10 Additional Vendor Passes _____@$10
Event Tee-Shirts (Great for Holiday & Prize Drawings)___@ $8 (vendor logos on back) ___@ $12 (YOUR LOGO on Back..min order four dozen shirts for YOUR LOGO T-shirts)
Exhibitor will setup from Noon – 6 PM on Thursday prior to the event (preferred for Bulk Space Exhibitors or those with trailers or vehicles in their exhibit) or Friday 8AM – 10am on Friday for all others. Teardown will be permitted after 4 PM on Saturday, unless otherwise designated by the Promoter. Premises must be vacated no later than 9:30 PM on Saturday.
A non-refundable deposit of Fifty Percent (50%) of rental payment and signed contract is required to reserve sponsorship and exhibit space. When feasible, Exhibitors will have their name(s) appear on pre-auction print and media advertising. Balance is due before occupying space.
Exhibitor may display and sell new merchandise only, as long as display is within bounds of good taste as determined by the Promoter. No used merchandise will be allowed in Exhibitor’s rental space. Exhibitor is responsible for any tax, licenses, fees, or other obligations as required for doing business by state law. Exhibitor is solely responsible for the space assigned. The Promoter nor the property owner is responsible and will be held harmless from any loss or theft to any person or damages thereto.
Exhibitor will furnish customers with a paid receipt for items or merchandise sold. Customers may be required to present receipt upon leaving the facility. Please note that the Exhibitor is responsible for advising his customers of such and that purchased items may not be carried throughout the building. (Early or large purchases should be held by the Exhibitor until customer is ready to leave the facility)
Promoter has the right to place reasonable restrictions on noise coming from any Exhibitor’s booth or personal conduct of Exhibitor and/or his employees.
No food/drink concessions may be sold by any Exhibitor. Food and/or drink samples must comply with Property Owner rules and restrictions (such as size of sample), and must be approved by Promoter.. The property owner has an exclusive food vendor for all events.
Should said premises be destroyed by fire or the elements, or by any other cause, or in the case of government intervention or regulation, military activity, strikes, or any other circumstances that should make it impossible for the Promoter to conduct said Event at the time and place provided, this agreement shall terminate and Exhibitor shall and does hereby waive any claim for damage or compensation except the Promoter return of the amount paid, after deduction of actual expenses incurred in connection with the Event and there shall be no further liability on the part either party.
Signed Contract and non refundable fifty percent (50%) deposit is required to reserve Sponsorship and Exhibit Booth Space. Exhibitor’s authorized Signature below or occupancy of booth space is an acceptance of the terms and conditions of this contract, the Promoter, and the property owner. Completed Contract must be signed by the Exhibitor and returned with Deposit to:Phillip Walker Auctions, 4817 Walker’s Farm Road, Hillsborough, NC 27278.Phone:919-215-3351 (cell), or 732-7024 for information by January 3, 2015.
4Please Print Legibly!
Exhibitors Name: ______
(Business Name or Name to be on booth signage, if applicable)
Contact Name: ______
Street Address: ______City: ______State: ______Zip: ______
Phone: Daytime ( ___)-_____-______Nighttime( ___ )-_____-______Fax: : ( ___)-___-______
Authorized Signature: ______Title: ______
Email: ______Website:______
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DO NOT WRITE BELOW THIS LINE – PROMOTER WILL COMPLETE AND RETURN FOR YOUR RECORDS
Contract made this the _____ day of ______, 20___.Promoter Signature: ______