Dear Prospective Food Vendor

Dear Prospective Food Vendor

Dear Prospective Food Vendor:

The 2016 Abbeville Autumnfest will be held on Saturday, October 8, 2016 in the downtown district of Abbeville, Mississippi. This daylong event is a celebration filled with food, music and arts/crafts for all ages.

Please carefully review your vendor information sheet and application forms, and if you have any questions, give us a call at (662)832.5625/(662)816.5874 or send us an email at .

Application Information

All applications must contain the completed application form and a $25 booth fee, payable by check or money order to the Town of Abbeville. An additional fee of $10 is required for each additional booth space.NON-PROFITS, ASK ABOUT SPECIAL DISCOUNTS. No incomplete applications will be accepted. Please use the attached checklist to ensure a completed application. Deadline for applications to be received is October 1, 2016. Any returned checks or NSF checks will incur a charge of $40.00 each.

Booth Space

Booths are 12 ft. by 12 ft. spaces and are assigned each year at the discretions of the festival committee. We are able to provide limited electricity on a first come basis. The first booth space is $25, and each additional space is $10. Vendors are responsible for their own tents, tables, chairs and any other items necessary for their display.

You will be notified of acceptance by US Postal mail or email, depending on the contact information supplied, within 2 weeks of receiving your application. Once your application has been accepted, there are no refunds for cancellation.

Please make checks payable to the Town of Abbeville and indicate Abbeville Autumnfest in the memo line.

Return to:

Abbeville Autumnfest

PO Box 19

Abbeville, MS 38601

2016 Abbeville Autumnfest Food Vendor Application Form

Name: ______

Address: ______

City: ______State: ______Zip Code: ______

Phone: (_____) ______

E-mail Address: ______

Do you have a website? (If yes, please provide link) ______

Preferred Contact Method (check one) E-mail ______US Mail ______Phone ______

Product Information:

Please list your menu or food items to be served. Please note: We would like vendors to serve smaller portions for this event and keep the price per item respectively at a lower price.

______

Booth size: 12’ across and 10’ deepCost: First Booth Space $25.00

Extra Booth Space(s): ______$10 each

Layout Requirement:

Electricity: Yes or No (circle one)Water: Yes or No (circle one)

Electrical: Accurate electrical needs must be noted on the on this application. Electrical supply is limited and will be allocated on a first-come, first served basis. Therefore, if electricity is required, please indicate on this form. Booth specs and equipment required by the Health Department and are the responsibility of the vendor.

Total Amperage Required: ______(You will find amperage ratings on the back of appliances) *Please also indicate whether 110-V or 220-V hookup is required.

Water: There is access to water, if needed. However, there will not be any direct connects available for continued use of water during the day.

Total check or money order: $______

Amount must be enclosed with application

Note: Although we make every effort to accommodate the needs of all our vendors, we cannot guarantee that you will be parked next to or nearby your booth location. Your vehicle CANNOT stay attached to your trailer. The entire downtown area will be blocked off.

Acknowledgement of Understanding and General Release

The Abbeville Autumnfest will be held rain or shine and NO refunds will be given for any reason.

Vendors are responsible and agree for delivering, setting up, and taking down their own displays, dividers, tents, overhead coverings, booth signage, booth decorations, tables, chairs, and extension cords. Vendors are also expected to clean up their assigned areas at the conclusion of the sales day. All trash must be disposed of properly for consideration to participate in the following year’s show.

By signing this application, I agree not to hold the Abbeville Autumnfest Committee, its volunteers, or the Town of Abbeville responsible for any damage or theft, which might occur to any of my personal property, my booth, and/or sales items during my participation in this festival. I accept responsibility for all individuals working in my booth space. I also understand that any fees for my participation are non-refundable – including inclement weather.

I, the undersigned, intending to be legally bound, hereby, for myself, my heirs, executors and administrators, waive and release any and all rights and claims for losses and damages I may have against the Abbeville Autumnfest, its volunteers, committee members, and/or the Town of Abbeville, and all other parties and their representatives, successors, and assignees for any and all injuries and all claims of damages, demands, and actions whatsoever which may arise as a result of participation in this festival. I hereby agree to indemnify Abbeville Autumnfest, its volunteers, committee members and/or the Town of Abbeville for any claims of any kind or nature, any actions, lawsuits, losses, attorney fees and any and all other claims, actions or losses of any kind or nature which may arise as a result of my participation in said festival. I hereby grant full permission to any and all forgoing to use photographs, videotapes, or motion pictures of this festival for any purpose related to the festival, future festivals, beneficiary or sponsor.

______

Authorized Signature Date

Office Use Only

Date Received: _____/_____/2016Spaces Needed: ______Total Enclosed: $______

Method of Payment:☐Cash☐Check #______☐Money Order Electricity: ☐Yes or ☐No

Booth Number(s): ______Registration Check-in Time: ______

Received by: ______

NOTES: ______

Vendor Notes and Information

  • First of all, a great big THANK YOU for requesting a vendor form and for considering coming!!! We certainly hope you'll join us at this year's Autumnfest. We are expecting a great turnout and hope that all vendors have a great selling day! At the last festival in October, 2016, we experienced our largest crowd to date.
  • This is a family outdoor festival and is open to ALL artists and craftsmen as well as food vendors.
  • Booth spaces are $25.00 each and are non-refundable. All of the booth spots measure 12'x12'. Each additional booth space is an extra $10.
  • Vendor spaces will not be assigned until the night before the festival. If you would like to request a certain space/area, please make a note on your application form.
  • Electrical outlets are limited. These booth spaces are provided on a first come, first serve basis. If you need electricity, please send in your form with payment as soon as you can so you can be assured of having electricity. Please provide your own heavy duty extension cord, as the Town of Abbeville/Abbeville Autumnfest is unable to supply them.
  • Set up on Saturday morning begins at 7:00 a.m. The festival opens to the public at 9:00 a.m. and ends somewhere around 5:00 p.m. A check-in table will be located on the porch of Downtown Abbe.
  • The morning of the festival, vendors may pull their vehicles near their booth location, but after unloading, please park your vehicle. At 8:00 a.m., the streets will be completely blocked off and won’t be opened up until the festival ends. If you need to replenish merchandise, you may walk or cart your products in. In the case that you need to leave prior to 5:00 p.m., merchandise/set-ups may be walked or carted out. Please do not pull into or attempt to pull into the festival area with your vehicle. While we know no one would intentionally bump or hit festival goers, there is still that possibility. Please do not move or go around our barricades as this is for the safety of everyone. Thanks for understanding!!
  • Parking is allowed at Town Hall, Abbeville Methodist Church and Abbeville Baptist Church, as well as past the barricades. Please do not park at the Post Office.
  • Vendors are responsible for providing all tables, chairs, tents, electrical cords, and set-ups.
  • All vendors are asked to please keep their immediate area clean of any trash and debris. We sure would appreciate that!! There will be trash cans located throughout the festival for your convenience.
  • Vendor forms may be mailed back to the listed address OR dropped off by Town Hall between the hours of 6:00 – 8:00 p.m. on Tuesday nights.
  • Deadline for vendor forms, both craft and food, is October 1, 2016.
  • Any returned checks or NSF checks will incur a charge of $40 each.
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