Dear Potential Exhibitor or Advertiser:
The Midland section of the American Chemical Society is pleased to host CERMACS 2013, the 44th Central Regional Meeting from May 15 – May 17, 2013 in Mt. Pleasant, MI on the campus of Central Michigan University.
We invite you to represent your products and services at the Exposition, a central feature of the conference. The value of personal contact in this age of online networking cannot be overestimated. Our exhibitors will obtain maximum exposure to conference attendees, sharing space with technical posters, coffee breaks and other refreshments. We anticipate about 600 attendees from educational and industrial institutions across the Central Region, which includes parts of Michigan, Ohio, Indiana, West Virginia, Pennsylvania and Kentucky.
Located in central Michigan, just 45 minutes from Midland-Bay City-Saginaw International Airport, Mt. Pleasant offers a variety of attractions, including 12 area golf courses, Soaring Eagle Casino, shopping in historic downtown, Ziibiwing Cultural Center, Soaring Eagle Waterpark Complex, canoeing on the Chippewa River, and much more.
We have made every effort to keep this event as economical as possible by holding exhibitor fees at their 2011 levels! The fees are $800 per table for commercial vendors (includes two registrations) and $295 for not-for-profit and academic institution representatives. Details on registration fees, deadlines, and table information are in the Exhibitor Application Form (see below) or can be downloaded from the meeting website (
The Exposition kicks off Wednesday at noon. In order to maximize attendance we are planning several events within the Expo hall, a reception with free refreshments and hors d’oeuvres on Wednesday evening, free lunch for all attendees on Thursday, and the entire Friday morning dedicated to the Exposition. These targeted events will have concurrent poster sessions within the Expo hall to draw in attendees.Please consider sponsoring one of these events using the attached Sponsorship Form.
A block of moderately priced suites in university housing will be available and information about all local lodging options will be posted on our website as we get closer to the meeting.
Sincerely,
Philip J. Squattrito
General Chair, 2013 ACS Central Regional Meeting
Exhibitor Application and Contract
In accordance with the Notes and Regulations (below), I (we) apply for exhibition space at the CERMACS 2013 ACS Meeting in Mt. Pleasant, MI, May 15 - 17, 2013.
Please complete the following information as you would like it to appear in the meeting literature and on the meeting web site.
Name:
Title:
Company name:
Mailing address:
City, State, Zip:
Phone: Email:
Company/academic web site link:
Authorized signature:
Check the boxes below according to your interests and mark the total:
Commercial vendor table ($800 fee includes two registrations)
Name on Badge 1:
Name on Badge 2:
If you are unable to join us - literature only table ($295)
Academic/Not-for-profit institution table ($295)
Brief company description of products and services as you would like it to appear in the meeting program and on the meeting website (50 word limit):
TOTAL COST: $______
Charge my: VISA, MASTERCARD, or AMERICAN EXPRESS
Name on Card Card Number ______
Expiration date (month/year) Security Code: _____ Signature ____
Make checks payable to“ACS Central Regional Meeting” and send checks or credit card info and completed application and contract to: Philip J. Squattrito, Department of Chemistry, Central Michigan University, Mt. Pleasant, MI 48859. Phone: 989–774–4407 or e-mail: .
Notes and Regulations for Exhibitors
1)Setup of exhibits can begin at 8 a.m. on Wednesday, May15. Takedown will be after 12:00 noon on Friday, May17.(Note: There are technical sessions planned for Friday afternoon, so we will leave it up to you to decide how late on Friday you wish to stay.)
2)Each exhibitor station includes one eight-foot table, two chairs, electrical service, and free wireless internet.
3)The exhibition area will be open Wednesday, May 15 12:00 p.m. – 7:00 p.m., Thursday, May 16 8:30 a.m. – 6:00 p.m., and Friday, May17 8:30 a.m. – 5:00 p.m. Poster sessions will take place adjacent to the exhibits on all three days.
4)Security will be provided when the exhibition is not in session.
5)Exhibitors will be listed on the CERMACS2013 website and in the abstract book for the meeting. The website will include corporate descriptions and corporate or academic website links if provided.
6)You will receive an electronic list of all meeting attendee email addresses 10 days after the meeting ends for marketing purposes.
7)Reservations are accepted by priority of payment receipt date, and on a space-available basis. Anexhibitor must give notice of withdrawal at least thirty days prior to the beginning of CERMACS 2013 in order to receive a refund of the exhibitor fee.
Thank you for supporting and participating CERMACS 2013!
Sponsorship Opportunities
In order to maximize foot traffic for exbihitors, coffee breaks will be held in the exhibit area. In addition, we plan to have a reception with refreshments during the Wednesday evening poster session and a complimentary box lunch during the Thursday midday poster session. The posters will be interspersed with the exhibit tables, so we believe that this will result in maximum exposure for exhibitors. Since these events do come at a cost, we invite you to help us meet these expenses by sponsoring them. You can also sponsor a technical session or symposium if you prefer. For all sponsors, we will acknowledgeyour organization as a CERMACS 2013 sponsor on our website and in the Program Book. Advertisements may be purchased separately in the Program Book (sponsorship not required).
Sponsorship options(your logo and link on the CERM website and program book acknowledgement):
Platinum Level $10,000 or more
Gold Level $5000
Silver Level $1000
Bronze level $500
Preferred sponsorship event:
Wednesday evening reception
Thursday box lunch
Coffee break
Technical session/symposium*
*A complete list of these will appear on our website by early 2013. We will work with you to identify desired event in time for inclusion in the Program Book.
Print (Program Book) advertising options (~600 copies, according to registration):
Full page (7.5" w x 10" h)$750
Half page (7.5" w x 4.8" h) $500
Quarter page (3.6" w x 4.8" h)$250
Business card size (3.5" w x 2" h) $150
(It is assumed that you will design the ad to your specifications and supply a digital copy in the appropriate format by the deadline for inclusion in the Program Book.)
TOTAL SPONSORSHIP/ADVERTISINGCOST: $______
Charge my: VISA, MASTERCARD, or AMERICAN EXPRESS
Name on Card Card Number ______
Expiration date (month/year) Security Code: _____ Signature
Make checks payable to“ACSCentral Regional Meeting” and send checks or credit card info and completed application and contract to: Philip J. Squattrito, Department of Chemistry, Central Michigan University, Mt. Pleasant, MI 48859. Phone: 989–774–4407 or e-mail: