University of the Punjab, Lahore. /
Ref. No:151/QEC / Date: 23-12-2010
Prof. Dr. Javaid Ahmad,
Dean,Faculty of Engineering & Technology,
University of the Punjab,
Lahore.
Subject:Minutes of Meeting for Expediting Self Assessment Activities of Faculty of Engineering & Technology
Purpose of Meeting:To expedite the completion of Self Assessment Report
Scope of Meeting:Minutes of Visit to Faculty of Engineering & Technology
Date of Meeting:20-12-2010 (Monday)
Venue of Meeting:Committee Room, Faculty of Engineering & Technology
Responsible Staff:
1)Prof. Dr. Javaid Ahmad (Dean Faculty of Engineering & Technology)
2)Prof. Dr. Abdus Salam (Department of Metallurgy & Material Engineering)
3)Dr. Muhammad Kamran (Department of Metallurgy & Material Engineering)
4)Prof. Dr. Arshad Chughtai (Department of Textile Engineering & Technology)
5)Dr. Nasir Saeed Butt (Institute of Quality & Technology Management)
6)Dr. Muhammad Usman Awan (Institute of Quality & Technology Management)
7)Ms. Faryal Jalil (Institute of Quality & Technology Management)
8)Ms. Sana Hassan (Institute of Quality & Technology Management)
9)Dr. Aamir Shafeeq (Institute of Chemical Engineering & Technology)
10)Dr. Ayyaz Muhammad (Institute of Chemical Engineering & Technology)
11)Dr. Shahid Munir (Institute of Chemical Engineering & Technology)
12)Engr. Bilal Haider (Institute of Chemical Engineering & Technology)
13)Ms. Sumaira Kanwal (Centre for Coal Technology)
14)Mr. Khurram Shahzad (Centre for Coal Technology)
15)Mr. Zeeshan Azmat (Department of Electrical Engineering & Technology)
16)Mr. Murad Habib (Department of Electrical Engineering & Technology)
In Attendance:
1)Prof. Dr. Javaid Ahmad (Dean Faculty of Engineering & Technology)
2)Prof. Dr. Arshad Chughtai (Department of Textile Engineering & Technology)
3)Prof. Dr. Rafiq Ahmad (Department of Metallurgy & Material Engineering)
4)Dr. Muhammad Kamran (Department of Metallurgy & Material Engineering)
5)Mr. Muhammad Atif Makhdoom (Department of Metallurgy & Material Engineering)
6)Dr. Nasir Saeed Butt (Institute of Quality & Technology Management)
7)Dr. Aamir Shafeeq (Institute of Chemical Engineering & Technology)
8)Dr. Ayyaz Muhammad (Institute of Chemical Engineering & Technology)
9)Prof. Dr. Shafqat Nawaz (Centre for Coal Technology)
10)Mr. Khurram Shahzad (Centre for Coal Technology)
11)Mr. Zeeshan Azmat (Department of Electrical Engineering & Technology)
12)Mr. Khurram Shahzad (Department of Electrical Engineering & Technology)
13)Mr. Muhammad Abdullah (Deputy Director QEC)
14)Mr. Muhammad Naeem (Data Analyst QEC)
Absent:
1)Department of Polymer Engineering & Technology
Proceedings:
Meeting started with the recitation of Holy Quran.
- A presentation was circulated among participants which briefly explained thefollowing:-
- Objectives of SAM
- Elements of a successful assessment
- Components (criteria) of SAM
- Scoring of criterion items (Rubric form of assessment)
- Latest status of Institutes / departments of Faculty of Engineering & Technology
Department / Institute / PTs formed / SAR received / SAR Sent back for Changes / SAR received after Improvement / Audit Completed / Executive Summary prepared / Implementation Plan
Institute of Chemical Engineering & Technology / √
Dr. Ayyaz Mahmood
Dr. Amir Shafiq
Dr. Shahid Munir
Engr.Bilal Haider / x / x / x / x / x / x
Institute of Quality & Technology Management / √
Dr. Nasir Saeed Butt
Dr. Muhammad Usman Awan
Ms. Faryal Jalil
Ms.Sana Hassan / √ / √ / √ / √ / √ / √
Department of Metallurgy & Materials Engineering / √
Prof. Dr. Abdus Salam
Dr. M. Kamran / √ / √ / √ / √ / √ / √
Department of Electrical Engineering / √
Mr. Murad Habib
Mr. Zeeshan Azmat / x / x / x / x / x / x
Centre for Coal Technology / √
Mr. Khurram Shahzad
Ms. Sumaira Kanwal / √ / √ / √ / √ / √ / √
Department of Polymer Engineering & Technology / x / x / x / x / x / x / x
Department of Textile Engineering & Technology / x / x / x / x / x / x / x
Table-1
1.6.Activities of Quality Enhancement Cell (QEC)
1.7.Future Plan of QEC
- Director QEC briefed the participants about the importance of Quality Enhancement Cell (QEC).He told the participants that most of SARs received do not contain survey forms and asked for their inclusion in SARs; so that feed backs received through survey forms can be used to improve quality/standards of education. Participants were told to prepare Self Assessment Report (SAR) for each programme separately which are been taught in their institute / department / college i.e;Bachelors, Masters, M.Phil & Ph.D etc.Moreover, the requirements of financial resources / infrastructures / facilities can be identified in SAR and can be demanded through Implementation Plan. The participants were invited to ask questions related to the problems faced during self assessment activities.
- Group discussion started with the participants and it was agreed that departments can assess themselves through Self Assessment Report (SAR). The participants were asked to mention all those problems, which they feel are hurdles for improvements in educational systems in their SAR so that these can be eliminated and addressed with the help of HEC and the top management of PU.
- A slide of Table-1 consisting of the performance of the Faculty was shown in order to elicit the reasons for non-implementation by certain departments.
- All the participants agreed upon the evaluation of teachers by the students and further that only those students should participate in teacher’s evaluation that have at least 80% class attendance. It was agreed that teacher evaluation forms are not to punish the teacher but to guide the teacher to improve his way of teaching.
- Participants discussed that there is a need to have softwarewhich could be used for analyzing enormous data obtained through survey forms. They were told that QEC is working in collaboration with IT Centre to develop such asoftware and as soon as it will be available; it will be circulated to all the faculties. It was also agreed that the survey forms for Alumni and employers etc can be sent via e-mail in order to save time and resources.
- It was agreed among the participants that quality enhancement process startsfrom the top management like Dean, Director and Registrar’s offices and only then it can be applied in true sprit.
- The participants were told that institute / department / college / centre can evaluate their own standing with the help of scoring of criterion items using Rubric format which was circulated on the meeting day (20-12-2010) to all the program team members.
- The participants were also told that HEC will not approve any projects from any department in future whose self assessment process is not completed.
- The participants were told that QEC staff is available at any time for assistance if so required.They can be contacted at the following telephone Nos:-
i)Mr. Muhammad Abdullah (Deputy Director)0336-4110499
ii)Office No. 042-99230085 Ext-817
iii)Mr. Muhammad Naeem (Data Analyst)0322-4032725
Decisions:
Institute of Chemical Engineering & Technology will submit SAR at the end of January 2011. The minutes of meeting will be circulated to all the departments under Faculty of Engineering & Technology.
The meeting ended with the vote of thanks from Dr. Aamir Ijaz.
(Prof. Dr. Aamir Ijaz)
Director, QEC
cc:
- Higher Education Commission (HEC)
- Secretary to Vice Chancellor, University of the Punjab
- Institute of Chemical Engineering & Technology
- Institute of Quality & Technology Management
- Department of Metallurgy & Material Engineering
- Department of Electrical Engineering
- Centre for Coal Technology
- Department of Textile Engineering & Technology
- Department of Polymer Engineering & Technology
Institute of Quality & Technology Management, Quaid-e-Azam Campus, Lahore-54590
Phone No. +92-42-99230084-85, Fax No. +92-42-99231159, URL: http//
Email:
Ph. No. +92-42-9230344, 5867114, Fax No. +92-42-9231159.
URL: http// .