COURT/POLICE CLERK
2.30.015 – DUTIES
Court Clerk/Police Secretary
A.Shall attend each session of court, process all civil and criminal cases, prepare records to the court or court of appeals, receive payments for fines, court costs, and victim restitution, file indictments, information and verdicts, disburse judicial funds, supervise the processing of fines and forfeitures, keep custody, maintain, and manage all court records, financial statements for accountability, issue summons, warrants issued by the Municipal Court of the Town of Diamondville.
B.The court clerk shall be under the supervision of the Police Chief, provide a monthly court report to the Police Chief, Mayor , and Town Council on the second council meeting of each month. Provide records as requested, keep updated on modern and legal practices for court reporting, and is the primary function for this position.
C.Police Secretary is under the general supervision of the Chief of Police, coordinates administrative support, assist with department records management in either paper or computer system PC’s and mainframes, operates departmental office equipment to include telephones, computers, typewriters, FAX machines, photocopiers, and Text Telephones, Provides services to department visitors who approach the reception counter to request police assistance, Confirms warrants and stolen property; checks vehicle registrations and drivers' license status; provides information, instructions, or referrals to the appropriate investigator, or public resource or agency; may transfer information by phone or written communications, completion of job-related training or coursework, thorough knowledge of office practices and procedures; knowledge of the role of law enforcement in the community; knowledge of complex filing, data entry and retrieval techniques, and record keeping activities; knowledge of social service agencies and the basic assistance that they provide; knowledge of correct punctuation, spelling, sentence structure, and vocabulary; knowledge of the capabilities and general use of computers; knowledge of basic arithmetic; ability to communicate with a clear, audible voice; ability to perform duties efficiently in an operation with varying degrees of stress; ability to utilize word processing, spreadsheet, and database systems sufficiently to perform assigned duties; ability to perform multiple tasks, and shift attention quickly without loss of accuracy; ability to enter, retrieve, code, and update job-related computer information; ability to use tact and courtesy in varying situations; ability to type sufficiently to perform the duties of the job; ability to prepare accurate, understandable reports, to include standardized police reports; ability to interact harmoniously with co-workers, other agencies, and the public.
D. Shall maintain confidentiality above all else in both rolls of employment, perform duties as assigned by the Chief of Police, issue checks to the town clerk of monies and fines collected after cases are adjudicated and monies can be released by law and practices standard to the court system as governed by the laws of the State of Wyoming.