Corp Chair = Chair of FE Corporation

Key:

Corp Chair = Chair of FE Corporation

P=Principal

C=Clerk

DP=Deputy Principal

VPCPP=Vice Principal Corporate Planning and Performance

VPD=Vice Principal Development

FD=Finance Director

HRD=HR Director

HoQ=Head of Quality

HoP=Head of Principal’s Office

TBC = To be confirmed

FE CORPORATION – THURS, 5.30 PM TO 8 PM

Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD

Meeting format

Part 1: - Discussion on key issues in small groups (45 minutes)

Part 2: - Review of progress against key performance indicators (50 minutes)

Part 3: -‘Papers to receive and note’ and procedural decisions / business(45 minutes)

FE CORPORATION

/ Key items / Report writer
22 October 2015 / Part 1: - Progress achieved against 14-15 College Improvement Plan and approval of 15-16 College Improvement Plan
Part 2: - Governing Body membership (appointment of student governors)
-Code of Good Governance
-14-15 A and AS level results and projected Teesdale results (achievement, retention, success)
-Progression and destinations
-Recruitment update
-College Development Plan Update
-Learner Voice – enrolment feedback
-Receive master targets file inc target methodology
-Embedding equality and diversity in lessons / challenging poor behaviour
Part 3: - Corporation minutes and actions
-Committee minutes and actions
-Task and finish group minutes and recommendations
-Link Governor reports
-Internal Audit Annual Report and Audit Committee Annual Report
-Financial Regulations review
-Curriculum developments / Strategies
-Chair’s appraisal outcomes / feedback
-Corporation membership report (attendance and development)
-Governor Development
-Review of Standing Orders
-Review of committee terms of reference/link governor role descriptions
- Strategic updates
-Annual Health and Safety/Review of Health and Safety Policy
-FE+ Report / P
C
DP
VPD
VPD
P
DP
P
DP
C
C
C
C
FD
FD
DP
C
C
C
C
C
C
VPCPP
P
P
19 November 2015
(Amended format to allow review of SAR) / Parts 1 and 2: (discussion and refreshments) (2 hours 15 mins)
- FE SAR and HE SED
-Governance self-assessment including outcome of individual governor self -assessment
Part 3: (feedback) (15 minutes) / DP
C
10 December 2015 / Part 1: - Equality and Diversity Annual Report
Part 2: - Progress update against 15-16 Improvement Plan (headline)
-In year retention, attendance and punctuality
-Teaching and Learning Observation outcomes
-Learner Voice outcomes (Learner Forums)
-Performance tables, MLP, minimum standards and Value Added
-2014-15 Progression and Destinations Plan
-Progress update – College Development Plan
-Approval of strategic seminar objectives
Part 3: - Corporation minutes and actions
-Committee minutes and actions
-Task and finish group minutes and recommendations
-Approve annual report and financial statements
-Appoint external auditor
-Annual Safeguarding Report
-15-16 Performance Improvement Action Plan
-Governor Development
-Strategic Updates
-Enrichment Update / VPD
P
DP
HoQ
HoQ
DP
VPD
P
P
C
C
C
FD
FD
DP
DP
C
VPCPP
DP
3March 2016 (Bede) / Part 1: - Use of ICLT to support and extend learning
Part 2: - Progress update against 15-16 Improvement Plan (full)
-In year retention, attendance and punctuality
-Teaching and Learning Observation outcomes
-Learner Voice outcomes (Learner Survey 1 and Learner Forums)
-Progress update – College Development Plan
-Agree process for Chair’s appraisal
Part 3: - Corporation minutes and actions
-Committee minutes, actions and recommendations
-Task and finish group minutes and recommendations
-Link Governor Reports
-Strategic Updates
-Safeguarding update
-Enrichment Update
-Curriculum developments
-Calendar of meetings and cycle of business 16/17
-Governor Development
-15-16 Performance Improvement Action Plan / DP
P
DP
HoQ
HoQ
P
C
C
C
C
C
VPCPP
DP
VPD
DP
C
C
DP
12 May 2016 / Part 1: - Curriculum Plan 2016-17
Part 2: - Progress update against 15-16 Improvement Plan (headline)
-In year retention, attendance and punctuality
-Teaching and Learning Observation outcomes
-Learner Voice outcomes (Learner Survey 1 and Learner Forums)
-Progress update – College Development Plan
-Learner Recruitment 2015/16
- Approve retention, success, achievement targets (2015-16)
Part 3:- Corporation minutes and actions
-Committee minutes and actions
-Task and finish group minutes and recommendations
-Link Governor reports
-Governors’ Code of Conduct review
-Strategic Updates
-15-16 Performance Improvement Action Plan
-Governor Development / DP
P
DP
HoQ
DP
P
VPD
DP
C
C
C
C
C
VPCPP
DP
C
7 July 2016 / Part 1: - Progress against College Improvement Plan(full update – discussion topic)
Part 2: - In year retention, attendance and punctuality
-Teaching and Learning Observation outcomes
-Learner Voice (Learner Survey 2, learner forums, annual summary of compliments and complaints)
-Progress update – College Development Plan
-Learner Recruitment 2015/16
Part 3: - Corporation minutes and actions
-Committee minutes and actions
-Task and finish group minutes and recommendations
-Link Governor Reports
-Approve financial forecasts and capital budgets
-Appoint internal auditor/letter of engagement
-Agree risk management strategy 15-16
- Safeguarding Update
-15-16 Performance Improvement Action Plan
-Enrichment and Tutorial Update
-Strategic Updates
-Governor Development
-Appraisal of Chair
-Appointment of Chair and Vice Chair / P
DP
HoQ
HoQ
P
VPD
C
C
C
C
FD
FD
FD
DP
DP
VPD
VPCPP
C
C
C
GOVERNOR WORKSHOPS
5.30 pm to 7 pm (Thurs) / Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD
Key items / Presenter
10 September 2015 / Vision and purpose framed by ‘what if’ questions / P
14 January 2016 / Mandatory Safeguarding training / workshops to be agreed / DP
21April 2016 / TBC / TBC
GOVERNORS’ STRATEGIC CONFERENCE (Fri) / Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD
Key items / Report writers / presenters
5 to 6 February 2016
(Fri pm + evening, Sat am) / Strategic Review
What if? - preparing for the challenges of the future? / TBC

SUPPLEMENTARY GOVERNOR INFORMATION

MONTHLY MANAGEMENT ACCOUNTS / To be published on Governors’ Document Centre by / Officer responsible
Period 2 / 17 October 2014 / FD
Period 3 / 20 November 2014 / FD
Period 4 / 18 December 2014 / FD
Period 5 / 20 January 2015 / FD
Period 6 / 19 February 2015 / FD
Period 7 / 19 March 2015 / FD
Period 8 / 17 April 2015 / FD
Period 9 / 19 May 2015 / FD
Period 10 / 18 June 2015 / FD
Period 11 / 17 July 2015 / FD
Period 12 / 19 August 2015 / FD
COLLEGE NEWS / To be circulated with Corporation meeting papers / Officer responsible
Autumn term / 15 November 2014 / VPD
Spring term / 7 March 2015 / VPD
Summer term / 13 June 2015 / VPD

COMMITTEE MEETINGS

N.B. Each committee meeting will consider approval of minutes of the previous meeting, matters arising and approval of documents for inspection as standing agenda items at each meeting.

Proposed format for Finance Employment Committee meetings

Part 1: - Standard agenda items

Part 2: - Exceptional items

FINANCE & EMPLOYMENT COMMITTEE – THURS, 5.30 PM

Officers to attend: P, C, VPCPP, VPD, FD, HRD

FINANCE & EMPLOYMENT COMMITTEE / Key items / Report Writer / Officer Responsible
1 October 2015 / -Appoint Chair and Vice Chair
Part 1: - Monthly Management Accounts (Period 12)(including investment decisions)
-Budget Monitoring reports
-Procurement
-Employment Monitoring Reports
a)Appraisal
b)Absence
c)Performance management
Part 2: - Review committee performance against ToR
-Financial Regulations review
-SBCD Management Accounts
-Review of travel and subsistence rates
-Premises issues
-Insurances
-Staff Professional Development Plan 2015-16
-Financial Regulations review / C
FD
SLT / FD
VPCPP
HRD
C
FD
FD
FD
VPCPP
FD
HRD
24 November 2015 (Tues)
(joint meeting with Audit at 5pm, followed by F&E meeting) / Joint meeting with Audit:
-Final accounts 14-15
-Students’ Union accounts 14-15
F&E meeting:
Part 1: - Monthly Management Accounts (Periods 13 and 3) (including investment decisions)
-Budget Monitoring reports
-Procurement
-Employment Monitoring Reports
a) Appraisal
b)Absence
c)Performance management
d)Employee equality monitoring
Part 2: - SBCD Management Accounts
-Financial benchmarking
-Staff survey (if completed)
-Premises issues
-Recommendations from Remuneration Committee / FD
FD
FD
SLT / FD
VPCPP
HRD
FD
FD
HRD
VPCPP
C
11 February 2016 / Part 1: - Monthly Management Accounts (Period 5) (including investment decisions)
-Budget Monitoring reports
-Procurement
-Employment Monitoring Reports
a) Appraisal
b)Absence
c)Performance management
Part 2: - SBCD Management Accounts (only if changes)
-SFA Financial Health Letter
-Premises issues / FD
SLT / FD
VPCPP
HRD
FD
FD
VPCPP
19 May 2016 / -2016-17 funding allocations
-2016-17 Budget Development
-Approve tuition fee policy / VPCPP
FD
VPCPP
23June 2016 / Part 1: - Monthly Management Accounts (Period 9) (includinginvestment decisions)
-Budget Monitoring reports
-Procurement
-Employment Monitoring Reports
a) Appraisal (annual report on outcomes)
b)Absence
c)Performance management
Part 2: - Draft financial forecast, revenue and capital budgets
-SBCD Management Accounts (only if changes)
-Capital programme review (if required, i.e. large items)
-Premises issues / FD
SLT / FD
VPCPP
HRD
FD
FD
FD
VPCPP

AUDIT COMMITTEE – TUES, 4.30 PM

Officers to attend: C, VPDRO, FD

There will be an opportunity for the auditors to speak to members without management present at the start of each meeting.

AUDIT COMMITTEE / Key items / Report writer
13 October 2015 / -Appoint Chair and Vice Chair
-Review committee performance against ToR
-Outstanding internal audit actions status report
-Internal audit annual report / annual report of Audit Committee
-Risk management effectiveness 14-15
-Risk management action plan 15-16
-Internal audit strategy 15-16
-Internal audit reports
-External audit regularity questionnaire
-Financial Regulations review
-Review of new legislation / C
C
FD
FD/C
FD
FD
FD
FD
FD
FD
HoP
24 November 2015
(to be followed by joint meeting with F&E, 5pm) / Audit Committee meeting:
-Outstanding internal audit actions status report
-Risk management action plan monitoring 15-16
-Internal audit reports
Joint meeting with F&E:
-Final accounts 14-15
-Students’ Union accounts 15-16
-External auditor performance indicators
-Recommendation re external auditor appointment / FD
FD
FD
FD
FD
FD
FD
15 March 2016 / -Outstanding internal audit actions status report
-Risk management action plan monitoring 15-16
-Internal audit reports / FD
FD
FD
7June 2016 / -Outstanding internal audit actions status report
-Risk management action plan monitoring 15-16
-Internal audit reports
-External Audit strategy for 2015-16 final accounts
-Performance indicators for internal auditor / recommendation re appointment of internal auditor
-Internal audit strategy 16-17
-Review of new legislation / FD
FD
FD
FD
FD
FD
HoP
REMUNERATION COMMITTEE
5.30 pm (Thurs) / Officers to attend: P, C
Key items
24 September 2015 / -Appoint Chair and Vice Chair
-Review Committee performance against ToR
-Chair’s appraisal of Principal and Clerk
-Principal’s appraisal of Senior Post Holders
-Annual report on level of PRP / C
C
Corp Chair
P
P
SEARCH & GOVERNANCE COMMITTEE / Officers to attend: P, C
Key items
7 October 2015 / -Appoint Chair and Vice Chair
-Review committee performance against terms of reference
-Governor recruitment process
-Governor induction process
-Succession planning – governor retirement / C
C
C
C
C
tbc / -New governor recruitment
-Equality and diversity analysis
-Succession planning
-Committee membership / C
C
C
C

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