Dear Client

CONVERSION FROM A (PTY) LTD TO A CLOSE CORPORATION

Thank you for using our services to convert your company to a new Close Corporation. Please complete the following steps.

STEP 1: Each director and each shareholder must complete the attached Information Sheet and Power of Attorney. The Registrar (CIPRO) does not accept fax copies of the Power of Attorney and insists on originals, so please make copies for each signatory before posting the documentation to us.

STEP 2: All the directors must sign the attached CK4.

STEP 3: We require an original letter of acceptance on the letterhead of the new accounting officer.

STEP 4: We also require the following original statement on the letterhead of the current auditor of the company in terms of Section 29:

“We as the auditors of the above company have no reason to believe that a material irregularity contemplated in subsection (3) of Section 26 of the Public Accountants and Auditors’ Act, 1951 (Act No. 51 of 1951), has taken place or is taking place in relation to the company or, where steps have taken in terms of that subsection, that such steps and other proceeding in terms of the subsection have been completed and the assets of the corporation will be able to pay its debt as they become due in the ordinary course of this business.”

STEP 5: Please deposit R1,800-00 into our bank account and fax through a copy of the deposit slip. NB: Please make sure that you set the copy machine to make a dark print, as we often have difficulty reading the deposit slip. Account holder: AFRICATRANSPARENCY, Bank: Standard, Account number: 421018259, Branch: Sandton, Branch Code: 019205

STEP6: Fax all these documents to us, incl. proof of payment (in one fax if at all possible). Phone us on (011)2347323 to confirm that all your documents have arrived and are in order.

We will immediately start with the conversion.

STEP 7: Please insure that the annual returns are paid in full otherwise CIPRO will not process the conversion.

Yours faithfully

The AfricaTransparency Team

INFORMATION REQUIRED OF THE COMPANY:

(Please complete this page only once)

  1. NAME OF COMPANY: ______
  1. REGISTRATION NUMBER: ______
  1. MAIN OBJECT OF THE COMPANY: ______

______

  1. FINANCIAL YEAR END (USUALLY END OF FEBRUARY): ______
  1. BUSINESS REGISTERED ADDRESS ______

______

  1. BUSINESS POSTAL ADDRESS ______
    ______
  1. CONTACT PHONE NUMBER______

Information required of EACH member:

(Please make a copy of this page for each member to fill in)

  1. SURNAME: ______
  1. FIRST NAMES (as per South African ID): ______

______

  1. IDENTITY NUMBER: ______
  1. SOUTH AFRICAN RESIDENTIAL ADDRESS: ______

______

POSTAL CODE: ______

  1. POSTAL ADDRESS: ______

POSTAL CODE: ______

  1. NATIONALITY: ______
  1. MEMBERSHIP %: ______

8.CELL NUMBER: ______

SPECIAL POWER OF ATTORNEY for conversion of (Pty) Ltd to a

CLOSE CORPORATION

I, the undersigned ______

(first names as per South African ID and surname)

being desirous of converting a company to a close corporation under the name of:

______

or any other approved name

do hereby nominate, constitute and appoint:

Guy William Ngosi, Rumbidzai Matarutse, Dorothy Mokoena and Rex Amarteywith full power of substitution, to be my lawful attorney and agent in my name, place and stead:

  • To apply for and obtain the registration of the conversion of the Company to a Close Corporation under the Companies Act of the Republic of South Africa.
  • To apply for and obtain the founding Statement under the Companies Act of the Republic of South Africa.
  • To deliver to the Registrar of Companies, the original CK1, CK4 or any other documents or form which might be required for the registration of the conversion.
  • To make such amendment, addition or alteration to the CK1, CK4 and/or such other documents and forms which my said attorney or agent may deem fit or which may be required by the Registrar of the companies and to initial or sign as may be required, each of such amendments, additions or alterations, and also sign the CK1 and CK4.
  • To alter the name if the proposed name is not available, in such manner as my said attorney or agent may think fit.
  • To uplift the CK1 and any other certificate and/or document after the conversion of the Company.

I also indemnify AfricaTransparency Business Services CC (2006/157678/23) as well as the individuals to whom I give limited power of attorney, against any claims, loss, damage or liability arising from delay or errors occurring in the registration process.

SIGNED and EXECUTED at ______on this the ______day of ______20____ in the presence of the undersigned witness:

AS WITNESSED:

1.______

(Signature of shareholder/ director) (SIGN IN BLACK INK)


AT – C-PTY-CC1