Consolidated Tender Document

MIRPUR UNIVERSITY OF SCIENCE & TECHNOLOGY (MUST)

CONSOLIDATED TENDER DOCUMENT

FOR

Laboratory Equipment

(TENDER NO: TR/P&S/764/2018)

Last Date for Submission: 10thFeb. 2018 at 11:00 AM

Bid Opening Date: 10th Feb. 2018 at 11:30 AM

*Tender Fee (Rs:2500- none refundable) in favor of Treasurer MUST Mirpur AJK

Prepared and Issued By:

Secretary Central Purchase Committee

Websites:

Tel no. 05827-961046, Fax no. 05827-961039
Email:

NOTICE INVITING TENDERS

“DEFINITIONS”

1.MUST: Mirpur University of Science & Technology.

2.SLA: Service Level Agreement. The level of service which MUST purchases from vendor in respect of the service

3.RFP: Request for Proposals.

4.BOQ: Bill of Quantities.

5.Warranty/Services of items/parts: On Site Warranty. All hardware and software support, repair, replacement, backups, preventive maintenance, onsite service monthly , quarterly, including its installation, configuration, updates, upgrades & principal online support. All patches upgrades, updates and OS images and its deployment as and when announced.

6.Total Bid Value: Cost of Equipment (including optional equipment) Cost of Extended Warranty and Cost of services as per tender document including all AJK Govt. Taxes.

7.Total Contract Value: Cost of Equipment, Warranty and Services as per the supply order by MUST at the time of Contract / Agreement / supply order.

8.Prospective bidder: Bidder who intend to participate in the tender process

9.Bidder: Bidder who submit the proposal.

10.Selected Bidder: Lowest Evaluated cost/high ranked Bidder selected for the award of tender / contract.

  1. INTRODUCTION:

Mirpur University of Science and Technology (MUST), Mirpur is chartered with Government of Azad Jammu and Kashmir through ordinance XVIII of 2008 on 15th day of August 2008. The objective laid down in ordinance is “To enhance facilities for higher education and research in the State of Azad Jammu & Kashmir”. MUST is committed to the development of human resource by imparting quality education to masses as well as inculcating in them human values of the highest level to promote a peaceful and harmonious society for a global fraternity capable of facing the future challenges. MUST aims at producing human resource capable of transforming the society into a technologically advanced nation.

  • To nurture talent and create the environment conducive to higher learning.
  • To produce hardworking, committed, dedicated and national professionals.
  • To develop collaboration with other renowned local and foreign institutions/ research organizations.
  • Mono of the University is Wisdom and Virtue.

We are equipping our laboratories with modern apparatus so that we may be able to slake the thirst of our students. The MUST is determined to produce such material as to prove the grist to the mill of the nation and not the fake one at all. Enhancement of standard is our pivotal goal and we are doing our best to make the MUST worthy by all standards. It will touch the bliss of eminence in a short span of time.

  1. SCOPE OF WORK:

1.The scope of the project is to supply and installation of all Lab Equipments and other items requested in tender document at Mirpur University of Science & Technology (Mirpur/Bhimber Campus of the University. Following requirements define the scope of work of this tender.

2.The Selected Bidder will be responsible for the supply, installation, Integration, testing, commissioning, maintenance and spare parts and Service provision for all equipment/entities at MUST designated sites.

3.Selected Bidder must ensure that the supplied equipment are fully operational, new, under warranty, perform properly and meet RFP’s Technical Specifications.

  1. TENDER FEE:

Rs: 2500/- is required as tender fee (nonrefundable), bank draft or deposit slip in account of treasurer MUST HBL main Branch Mirpur AJK., must be reached in the office of the Treasurer before the opening time of the bids

  1. Bid Security :
  1. CDR/Bank Draft, (refundable) in favour of Treasurer is required which must be equal to 2% of your bid cost.
  2. The bid securities of unsuccessful bidders will be returned upon award of contract to the successful bidder or on the expiry of validity of Bid Security whichever is earlier.
  3. The Bid Security of the successful bidder will be returned when the bidder after successful delivery of the contract/purchase order.
  4. The Bid Security may be forfeited: if bidder withdraws his bid during the period of bid validity; or in the case of a successful bidder, if he fails to delivery as per agreement/ contract/ purchase order.
  1. Documents Required with bids :
  1. Income Tax and GST Registration certificates ,
  2. Active tax payer certifications with Kashmir Council and FBR.
  3. Attested Authorized certificate of Manufacturer/ relation with Manufacturer
  4. Company Registration certificate if claim as company
  5. Details of Bono fid clients of last five years with contact numbers and addresses
  6. Certificate of factory setup under working from last five years (for furniture) detail of factory setup.
  1. TENDER OPENING VENUE:

Tenders will be opened by the central purchase Committee in the presence of bidders at Meeting Hall MUST ADMIN BLOCK, Sector B-3, Allama Iqbal Road Mirpur AJK, on the same date.

  1. DOWNLOADING TENDER DOCUMENT:

The Tender Document will be availableon University web sitewithin two days of the publication of tender notice.

  1. PRICE / RATE:

Please quote unit price for each item on F.O.R basis MUST MIRPURwith all taxes other cost if involved

  1. DELIVERY PERIOD:

Please mention the delivery time after placing the Purchase Order for each item.

  1. EXTENSION IN DELIVERY PERIOD:

MUST shall not provide extension in delivery period in any case, unless any emergency occurs. Suppliers are advised to provide delivery period considering time required for custom clearance or any other factors. We may only provide extension on deduction of 2% of Purchase order as fine, on Appling well in time

  1. PENALTY CLAUSE:
  2. If you fail to supply the material in the above specified period, MUST reserves the right to blacklist you for future business / forfeit the security money or may impose any other financial penalty as deemed fit.
  3. An affidavit is required to the effect that the firm has not been blacklisted by any Government/Semi Government organization for last five years.
  4. INSTALLATION / COMMISSIONING OF THE EQUIPMENT:

Equipment will be installed / commissioned by the trained engineer (s) of supplier / contractor at Mirpur University of Science and Technology, Mirpur AJK, free of charge / are including in the cost and supplier/ contractor also provide training if required.

  1. TRAINING:Suppliers are responsible to provide operational training if required for any lab equipment.
  2. WARRANTY:

Please indicate the warrantee period and terms & conditions of the warranty for each item clearly. We only accept onsite warranty.

  1. PROCUREMENT METHOD/ SUBMISSION OF BIDS:
  2. Single stage – one envelope procedure.-

Each bid shall comprise one single envelope containing, separately, financial and technical proposal for each head as divided in BOQ. All bids received shall be opened and evaluated in the manner prescribed in the bidding document.

  1. SUBMISSION OF BIDS

Separate bids should be prepared major head wiseand name of head should be mentioned on each envelope in capital words.

The bidder is required to submit Bid in Single package. The bids shall be submitted in a sealed package or packages in suchmanner that the contents are fully enclosed and cannot be known until duly opened.

During opening of the tenders, the names of Bidders who have submitted their offers will be read out together with the final quoted total amount as it appears at the time of opening.

Bidders may send their bids through courier at given address and at proper time but university takes no responsibility for delay, loss or non-receipt of tender at given address or any other case.

Bidders shall submit a signed letter with Official stamp affixed on it as per the format given in Form I as a cover letter to the Bid/Proposal. Bids/Proposals submitted without this cover letter may not be accepted and bids will likely to be rejected straightaway.

Bidders shall provide Company profile, Authorization & relationship with principal firm(s), location of branch offices, company experience in related field, technical staff details (branch-vise), project completed, major clients’ list. NTN –GS and Registration under companies’ ordinance 1984.

Equipment’s technical details (brochures, data sheets etc.) mentioning compliance and properly highlighting all the compliance specification as requested/ Exceededusing florescent highlighter of quoted hardware/equipment and material with their make, model, part number, etc.

Bidders are required to fill and sign all pages of submitted proposal, and submit it as Financial Proposal.

Each quoted item in bid will be labeled separately.

Rates quoted in the Bid should be containing all the applicable taxes.

University reserves the right to reject any or all tenders with recorded reason.

University also reserves the right not to accept the lowest rates quoted by the tenders, university will evaluate and award contract or place purchase order at “whole life cost” bases.

Bidders are requested to visit the site, if they feel it is necessary to do so.

Bids submitted via email or fax will not be entertained.

  1. Bid Evaluation Criteria:

All items included in tender document shall be evaluated individually but for departmental purchases preference will be given to those suppliers/firms who have submitted complete items for any department.

All bids shall be evaluated on following criteria; 30% bids evaluate financially while 70% bids shall be evaluated on technical grounds. 70% weight will be given to technical specifications of the each product.

  1. Instructions to Bidders and General Conditions

General Instructions:

The bedding documents are and shall remain the exclusive property of the university without any right of the bidder to use them for any purpose except bidding and for use by successful bidder with reference to the work.

All bids shall be written in English.

The complete bid shall be signed by the bidder on each page.

Bids must be submitted by the time and date mentioned in schedule covered in the notice inviting tender.

The bids shall be signed by a person legally authorized to enter into commitment on behalf of the bidder.

In case of services delay or unsatisfactory service delivery /non-complying the terms & conditions CDR will be forfeited.

  1. Bid Acceptance:
  1. All Bidders who submit their tenders shall also submit a letter confirming their having read all the conditions of the Tender Document and that they accept them in total. This letter shall be provided on the respective letter heads of the bidders along with their correct and complete address, the name of the signatory and his/ her designation in the organization.
  2. Bidders shall submit a signed letter with Official stamp affixed on it as per the format given in Form I as a cover letter to the Bid/Proposal. Bids/Proposals submitted without this cover letter may not be accepted and bids will likely to be rejected straightaway.
  1. Bids Rejection:
  1. Any bid not accompanied by an acceptable Bid Security shall be rejected by the MUST as non-responsive firm.
  2. If firm could not provide tender fee on time, firm will be declared non responsive.
  3. If firm could not submit bid in prescribed manner, bid should be rejected.
  4. Conditional bids shall also be rejected.
  5. If firm quoted optional items, all such bids shall be rejected.
  6. If firm is not registered with Sales and Income Tax Department.
  7. Bids are liable to be rejected if; they are not conforming the terms, conditions and specifications stipulated in this Tender Document.
  1. Bid Validity:

Bid shall remain valid for acceptance for a period of 120 days from the last date of submission of the bid / revised bid any. The bidder shall not be entitled to modify, vary, and revoke his bid during said period; the validity of the bid shall be extended as and when required for the period as requested by the University in writing and agreed to by the bidder under rules.

  1. Cost of Bidding:

The bidder shall bear all direct and indirect cost associated with the preparation or delivery/ submission of their bid, participating in discussion etc. including costs and expenses related with visits to the site and university offices. University will in no case be responsible or liable for reimbursement of those costs and expenses regardless of the outcome of the bidding process.

  1. Repeat Purchase Order:

These Rates will be valid for the period whole year up to 30-06-2016 and the selected suppliers are bound to supply each repeat purchase order of required items on approved rates during Fiscal Year.

  1. TERMS OF PAYMENTS
  1. No payment shall be made in advance to selected bidder/vendor as mobilization advance.
  2. 90 percent cost of items shall be payable to the Contractor within one month upon successful installation and inspection of supplied items, 10% withheld amount will be released after one year or completion of warranty period.
  3. Taxes will be deducted at source as per government rules at the time of payment irrespective of the date of invoicing.
  4. All payments in Pak Rupees (through crossed cheque) after delivery & checking.
  5. Deductions/Payment of Taxes:
  1. LIQUITDATED DAMAGES
  1. In case of delay, the Central Purchase Committee, of MUST reserves the right to suggest to Competent Authorities for imposing a penalty not exceeding 10% of the total amount of the contract at the rate of 1% of the bill for each week (cumulative) of delay.
  2. If the work is not executed according to the satisfaction of the Competent Authority reserves the right to reject it altogether or impose a penalty not exceeding 50% of the contract amount.
  3. In case of services delay or unsatisfactory service delivery /non-complying the terms & conditions CDR will be forfeited.
  1. Right to Vary Quantities

MUST reserves the right at the time of award of Contract/Purchase Order to increase or decrease quantity of goods and services specified in the Schedule of Prices without any change in the unit price or other terms and conditions.

  1. CLARIFICATIONS
  1. Queries regarding this RFP shall be submitted in writing to: Email, postal address and Telephone of the under sign is given below:
  1. IMPORTANT INSTRUCTIONS:
  1. Financial/Commercial Offer: Bidders are directed to construct financial offer as per following Performa:

Serial # as per Tender Document/ BOQ / Item Name / Specs / Country of Origin / Model / F.O.R. Rates (with GST)
1
2
  1. Optional Rates: We shall not allow bidder to quote optional Rates for any Item.
  2. Accessories or Optional Items: If Bidder found anything or part which is important and missing in specification settled in BOQ, in such case bidders are directed to add price of that part in final price. We shall not allow quoting optional accessories price separately. If anything is less important and its addition may enhance performance of equipment, such items may be quoted in technical offer with price only.
  3. Separate Bid: We required separate bids for each head of equipment as divided in BOQ below.
  4. Brand or Model: If this Tender Document contains any Model or Brand Name is just for a reference “Or Equivalent” word should be considered for such cases and any bidder may quote for that brand.
  5. Firms should quote with installation cost, university shall bear only civil work cost (if involved), and all other installation cost shall be included in price.
  6. All bidders are advised to visit University website till last day of bid opening for any expected change or corrigendum in this tender notice or document.

Lab. Equipment (Separate quotation is required for each department)
A / Department of Computer System Engineering for detail (Ph. No 05827960037)
i / FPGA (Altera DE 1 Board) / - / 25
B / Quotation For Zoology Department
Department of Zoology for detail(05827961112, Email: )
I / Stereo Microscope with Camera / Specification:
Optical SystemParallel-optics type (zooming type)
Zoom Ratio12.7:1
Zoom Range0.63 – 8x (0.63/1/2/3/4/6/8x stops)
Total Magnification3.15 – 480x (depending on eyepiece and objectives)
(with coaxial episcopic illuminator: 15 – 540x)
TubesEyepiece inclination: 20° (P-B Binocular Tube) / 15° (P-TL100 Trinocular Tube) / 0°-30° (P-TERG100 Trinocular Tilting Tube, P-TERG50 Trinocular Tilting Tube)
EyepiecesC-W10xB (F.N. 22), C-W15x (F.N. 16), C-W20x (F.N. 12.5), C-W30x (F.N. 7)
ObjectivesPlan Apo 0.5x/WF, Plan Apo 0.75x/WF, Plan Apo 1x/WF, ED Plan 1.5x/WF, ED Plan 2x/WF / 01
Ii / Qubit Fluorimeter / Specification:
Capacity:1 assay tube per read
Dimensions:5.4” (w) x 10” (l) x 2.2” (h); (13.6 cm x 25 cm x 5.5 cm)
Display Interface:5.7” Capacitive touch screen
Format:Tube(s)
Input Voltage:100-240 VACS
Instrument Memory:1000 Samples / 01
Iii / Biochemical Systems / Chamber MaterialType 304, mirror finish, stainless steel
CO2 Concentration Range0 to 20%
CO2 Sensor TechnologyIR
Oxygen Control1 to 20%
O2 Sensor TechnologyIR
Relative HumidityAmbient to 95% @ 37°C (98.6°F)
Temperature Range (Metric)5°C above ambient to 55°C
Height (English) Exterior39.5 in. / 01
Iv / CO2 Incubator / Specification:
Chamber MaterialType 304, mirror finish, stainless steel
CO2 Concentration Range0 to 20%
CO2 Sensor TechnologyIR
Oxygen Control1 to 20%
O2 Sensor TechnologyIR
Relative HumidityAmbient to 95% @ 37°C (98.6°F)
Temperature Range (Metric)5°C above ambient to 55°C
Voltage230V
Amperage2.0 FLA (Operating range 180–250V)
Data Outputs4–20 milliamp (select one)
Cabinet Material18 gauge, cold-rolled steel, powder coated / 01
V / Refrigerated Centrifuge / Specification:
Refrigerated Micro centrifuge With Rooter
Includes aerosol-tight QuickLock
Rotor FA-45-18-11 and lid, 230 V/50 Hz / 01
Vi / Midi Horizontal Electrophoresis unit / Specification:
Includes base unit, safety lid, one standard casting tray for 13 × 15 cm gels,
and two combs (1.0 mm × 12 sample wells and 1.0 mm × 16 sample wells). / 01
Vii / -80Co Refrigerator / Technical Specifications:
Temperature range:-50°C to -86°C
Interior Dimensions:(WxDxH) 490 x 600 x 1140 mm
Effective capacity:333 Liters / 11.8 cu.ft.
Shelves:3, Stainless steel
Compressor:Rotary type (high stage side),
Hermetic type (low stage side)
Alarm system:High/low Temperature, Power failure,Filter check, Self-diagnostics, Door check, Remote alarm contact / 01