Computer Applications 6/Keyboarding
Rainier Middle School
Computer Applications 6/Keyboarding
Mr. Gifford
Introduction to Microsoft Word
Table of Contents
Create your first Word 2013 document
Start using Word
Save your document
Add some formatting
Insert some things
Add headers, footers, margins, and more
Custom margins in Word 2013
Create custom margins
Set the default margin
Change the header and footer margin
Change the unit of margin measurement
Introduction to Tables of Contents
Create a table of contents
Update a table of contents
Format the text
Top tips for working in Word Online
Upload personal documents to OneDrive
Save changes
Share documents online
Find and replace text
Print in Word Online
Track changes
Turn on Track Changes
Remove tracked changes
Track changes online
Run Document Inspector before you share
Work with word counts in your document
Show the word count
Find word count statistics
Insert the word count in your document
Create your first Word 2013 document
Start using Word
Your first step in creating a document in Word 2013 is to choose whether to start from a blank document or to let a template do much of the work for you.
Save your document
Click File > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. And save your work as you go - hit Ctrl+S often.
Print your document
Click File > Print, select a printer and press Print
Add some formatting
In general, the best and easiest way to format text is to use a Style. Styles are easy because you can apply a number of formatting options with one click.
Insert some things
On the Insert tab, you can add pictures, shapes, SmartArt graphics, tables, and more to take your document to the next level.
Add headers, footers, margins, and more
You can add a lot to your document using the commands and options on two tabs – the Home tab and Insert tab. But what about the others? Let’s look at what you can do on the Design, Page Layout, View, and Header and Footer Tools tabs.
Custom margins in Word 2013
Create custom margins
- Click Page Layout > Margins.
- At the bottom, click Custom Margins.
- In the Page Setup box, enter new values for the margins.
Set the default margin
- Click Page Layout > Margins.
- At the bottom, click Custom Margins.
- In the Page Setup box, enter new values for the margins.
- Click the Set As Default button.
Change the header and footer margin
- Click View > Ruler.
- Double-click the header or footer area.
- Press CTRL+A.
- On the ruler, drag the right indent marker.
- Drag the left indent marker.
Change the unit of margin measurement
- Click File > Options
- Click Advanced.
- Under Display, in the Show measurement in units of drop down box, select the unit you want.
Introduction to Tables of Contents
Create a table of contents
- First, apply heading styles – Heading 1 and Heading 2, for example – to the text that you want to include in the table of contents. Select the text, click Home, and move the pointer over different headings in the Styles gallery. Notice as you pause over each style, your text will change so you can see how it will look in your document. Click the one that you want.
- Click where you want to insert the table of contents – usually near the beginning of a document.
- Click References > Table of Contents and then choose an Automatic Table from the gallery of styles.
Update a table of contents
To update a table of contents that was created automatically from heading styles, click References > Update Table. You can choose to Update page numbers only or Update entire table if you want to update the page numbers and the text.
Format the text
To change the formatting of the text in the table of contents, change the style for each level in the table of contents.
- Click References > Table of Contents > Custom Table of Contents.
- In the Table of Contents dialog box, click Modify. If the Modify button is grayed out, change Formats to From template.
- In the Styles list, click the level that you want to change and then click Modify.
- In the Modify Style dialog box, make the formatting changes that you want, and then click OK.
- Repeat steps 3 and 4 for all the levels that you want to display in your table of contents.
Word will remember these customizations each time you update the table of contents (References > Update Table).
Top tips for working in Word Online
Upload personal documents to OneDrive
Storing your documents online gives you access to them anywhere, on multiple devices. Online documents are also easier to share because you can link to them instead of sending email attachments. As an added bonus, you can read and edit Word, Excel, PowerPoint and OneNote documents in a web browser if they’re stored in an online location like OneDrive.com
- Sign in with your Microsoft account at OneDrive.com. If you don’t have an account yet, sign up for one (You can use your own email address, or sign up for a new one as part of your new Microsoft account).
- On the OneDrive page, click Upload near the top of the page, and upload your files.
Save changes
Word Online saves your changes automatically while you work. Look on the status bar at the bottom left corner of Word Online. It will either show Saved or Saving.
Share documents online
Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device.
Click File > Share > Share with People.
Find and replace text
Quickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Click Replace (or type Ctrl+H) to find and replace text.
Print in Word Online
Go to File > Print. Word Online sends your document to a PDF reader, where all the layout and formatting of your document will print the way you expect.
Track changes
Turn on Track Changes
When you want to see who’s changing what in your document, click Review > Track Changes to turn on Track Changes.
To turn off Track Changes, click the Track Changes button again.
Remove tracked changes
The only way to get tracked changes out of a document is to accept or reject them. Choosing No Markup in the Display for Review box helps you see what the final document will look like—but it only hides tracked changes temporarily. The changes are not deleted, and they’ll show up again the next time anyone opens the document.
To delete the tracked changes permanently, accept or reject them. Click Review > Next > Accept or Reject. Word accepts the change or removes it and then moves to the next change.
Track changes online
What if all of your collaborators could work off the same, original document, without making copies? You can do that by saving the document online in your OneDrive or in your organization’s Office 365 site. This is sometimes referred to as “coauthoring”. See the link under See also below to learn more.
Run Document Inspector before you share
Before you share the final version of your document, it’s a good idea to run Document Inspector. This tool checks for tracked changes and comments, hidden text, personal names in properties, and other information you might not want to share widely. To run Document Inspector, click File > Info > Check for Issues > Inspect Document.
Work with word counts in your document
Show the word count
To see the number of words in your document, look at the status bar at the lower left bottom of the Word window.
Find word count statistics
Click on the word count in the status bar to see the number of characters, lines, and paragraphs in your document.
Insert the word count in your document
- Click in your document where you want the word count to appear.
- Click Insert > Quick Parts > Field.
- In the Field names list, click NumWords, and then click OK.
- To update the word count, right-click the number, and then choose Update Field.
Microsoft Word TrainingPage 1