AEROSPACE QUALITY SYSTEMS
UNCONFIRMED MINUTES
JANUARY 26-27, 2005
FIESTA INN
TEMPE, ARIZONA
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
Wednesday, January 26, 2005
10:45 am – 5:00 pm
THIS MEETING OPEN TO ALL PARTICIPANTS
1.0 CALL TO ORDER/QUORUM CHECK (Business Meetings)
The meeting was called to order by Chairperson Chris Diepenbrock.
Attendance: An attendance sheet was routed and annotated by attendees
User Members Present:
Chris Diepenbrock – Boeing
Jim Graves – Rolls-Royce Corp.
Mark Covert – Honeywell
Chatt Rhodes - Cessna
Brion Nantista – Northrop Grumman
Bill Solchik - Rolls-Royce
Jim Vannatta – Bell Helicopter Textron
Steve Meyer – Eaton Aerospace
Michael Valenti - Eaton Aerospace
Michael Coleman – Boeing
Other Participants/Members:
David Shaw - Global Uni-Docs
Rose Casey - Crestview Aerospace Corp.
Greg Sayler - Joined Alloys LLC
Mark Holliday - Roll Forming Corp.
Suzanne DeMoss - AC Tech
John Barrett - PRI
Scott Nelson – PRI
Apryle Craig – PRI
2.0 Confirmation of Minutes – The October 2004 minutes were confirmed as written.
3.0 Staff Engineer Delegation Discussion
Chris Diepenbrock introduced the possibility that John Barrett (PRI) would be reviewing audit packages during the next quarter. Scott Nelson has taken on the responsibility of Staff Engineer support of the NMSE Task Group effective this meeting and John Barrett was assigned responsibility to support the AQS Task Group to assist Scott Nelson during those periods when he requires assistance. John Barrett provided the task group with a brief summary of his experience with AQS and related work experience for consideration by the Task Group for expedited delegation. John summarized his 35 year career with GE Aircraft Engines, his experience with the IAQG and the standards writing teams for AS9000/AS9100 on all revisions. John was one of the founding members and chairperson of the General Quality Systems (GQS) and AQS/Distributor Task Groups since the mid-1990’s. The task group voted unanimously to grant John Barrett immediate delegation as Staff Engineer for AQS and Distributor Task Group.
4.0 Change in Leadership - Chris Diepenbrock is stepping down
Chris Diepenbrock announced that he was stepping down as chairperson of the AQS Task Group effective this meeting due to a change in his assignment with The Boeing Company. Chris requested the voting members to consider who should be nominated for the chairperson position. After some discussion during the meeting, Mark Covert volunteered and was nominated as the new AQS chairperson which will be effective following the endorsement by the NMC. Chatt Rhodes, as vice-chair, shall act in Chris’s absence as required. The task group expressed their appreciation for Chris Diepenbrock’s strong leadership and untiring efforts as chairperson for the last several years. We wish Chris much success in his new position at Boeing.
ACTION ITEM: Chris Diepenbrock shall inform the NMC of the planned change and succession plan for AQS chairperson prior to the next NMC meeting.
ACTION ITEM: Chris Diepenbrock shall coordinate with Mark Covert to assure a smooth transition of responsibility.
5.0 Review of the Language Team Recommendations
The task group reviewed and discussed the presentation by the NMC Language Sub-Team.
The proposal from the Sub-Team was reviewed in detail and based on the following:
1 - PRI will make all efforts to secure auditors who are technically competent and fluent in non English languages
ü PRI desires help from primes to identify potential auditors with these language skills
ü Auditor interviews will be conducted 100% in English language (with some assistance of translator). Auditors should be able to speak and read/write English.
ü Multi-Lingual auditors should have priority to operate in their native language country.
2 - If an non native speaking auditor is not available for an audit, the supplier must supply a translator who is both fluent in both languages and has some basic technical grasp of the business (a company representative is preferred).
3 - Key documents: QC manual; routers; quality and manufacturing procedures, etc. will be translated into English (either verbally or in writing) as the needs of the audit dictate - this will be done to support the audit itself – and not in advance of the audit. Translation of these documents into English for auditor preview before the audit is not required.
The task group suggests that:
#1a - emphasize that key languages be focused on (80/20 Rule). A few key languages be selected and suppliers should be informed which languages shall be supported as auditor language options.
#1b - substitute “fluent” for “native” in the third sub-bullet. i.e. “…operate in their fluent language country”
#2 - If a non-fluent speaking auditor is not available and the non-english documentation is in a language that the auditor cannot read, PRI should provide a translator in lieu of the supplier. The PRI provided translator would be at the expense of the supplier, but would be independent of the supplier. If the documentation is in a language which can be read by the auditor, then the supplier shall provide a translator for verbal translations as required.
It should be incumbent upon PRI to supply an auditor and/or a translator who can read and be fluent in both languages supporting the audit. The balance of the recommendations were accepted as written.
Note: The task group discussion touched strong feelings and prior experiences when verbal translations may not meet the needs of the auditor when the auditor cannot validate the translated information.
ACTION ITEM: Chris Diepenbrock provide feedback to the NMC Language Sub-Team.
ACTION ITEM: Scott Nelson should consider the following for auditor training in Oct 2005: Review the impact that non-native language documents received in contracts has on an effective contract review process.
6.0 Task Group Metrics Review
The task group metrics were briefly reviewed and copies of the metrics are attached:
The Planning and Operations meeting 2005 Goals presentation was briefly reviewed and is attached:
7.0 Draft Update to AC7004 based on AS9100
Thursday, January 27, 2005
8:00 am – 12:15 pm
THIS MEETING OPEN TO ALL PARTICIPANTS
Note: This item began on Wednesday and continued into Thursday, January 27, 2005.
The AQS Task Group discussed the options related to an update to AC7004 with consideration to the current AAQG communications. To establish where the current primes were regarding requirements for quality systems for their processor suppliers, each member summarized the current quality system flowdown for processors. The task group also discussed the options related to proceeding with a revision effort and the possible options related to communication of the recommended changes to the AAQG. The attached file contains the results of those discussions:
It was decided to proceed with an AC7004 revision effort based on the current standard AS9100b. The results of this draft effort has been attached for task group review and further discussion.
ACTION ITEM: Apryle Craig shall convert the AC7004 draft into a format similar to the existing AC7004 with areas for auditor guidance to support the assessment. This re-formatted draft shall be circulated to the task group for further discussion and revision.
Thursday, January 27, 2005
1:30 pm – 3:00 pm
NOTE: THIS MEETING WAS CLOSED
8.0 Audit Report Review
Two audit reports were reviewed.
9.0 New Staff Engineer Training
Apryle Craig upcoming planned training was briefly discussed including the near-term plans for AQS audit observations in the coming months.
10.0 Staff Engineer Delegation
Scott Nelson was delegated in July 2003. The AQS Task Group reviewed all quarterly concurrence rates since this time to ensure that monitoring and concurrence rates were in accordance with NOP-003 and NTGOP-001 appendix VI.
Concurrence rates
October 03 – 100%
January 04 – 99%
April 04 – 100%
July 04 – 99%
October 04 - 100%
January 05 - 100%
11.0 AQS Task Group Audit Schedule
Audit scheduled for next quarter were discussed. Scheduled to date: 58 audits.
12.0 Adjournment
The meeting was adjourned.
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