2007-08 Committee on Committees – Meeting #4 – February 6, 2008 – Page 1
CommitteeonCommittees
2007-2008,MeetingNo.9
March19,2008
Present:Adams,Christiansen,Eckwright,Hill, Huddleston, Klowden,Pulakos, Thompson(w/ovote).
Absent: Cheng, Guilfoyle(chair), Panttaja
CalltoOrder:A quorum being present, the meeting was called to order at 2:35 p.m. in the Brink Hall Faculty Lounge by its secretary.It was moved and seconded (Klowden, Eckwright) to approve the minutes of the previous meeting.The motion carried unanimously.
Business:
(1)The committee finished up the task of selecting possible chairs for the various committees under its jurisdiction.
(2)The task of asking those proposed chairs was divided in the following ways:
Adams: Honors Program Committee, UCGE;
Cheng: Student Financial Aid Committee;
Christiansen: Juntura, Officer Education Committee;
Eckwright: Affirmative Action, Arts Committee, Intellectual Property Committee;
Hill: Sabbatical Leave, Teaching and Advising, UJC;
Klowden: Commencement Committee, Information Technology Committee, Library Affairs Committee;
Panttaja: UCC, Parking;
Pulakos: Academic Hearing Board, Academic Petitions Committee, Administrative Hearing Board, Admissions Committee.
Successes (and failures) in recruiting chairs to these committees should be promptly reported to the secretary (or his invaluable secretary).
(3)Printing Committee Booklet vs. President Support Memo: After brief discussion the committee agreed that the cost of printing the booklet and distributing it widely to faculty had garnered a sufficiently large pool of new volunteers for committee posts to create a favorable cost/benefit ratio.We will return to the idea of having a joint letter sent to all faculty from the president and the chair of Faculty Council urging participation. In addition, it was agreed that only colleges and units would receive a hardcopy of the booklet.
(4)Archival Issues: Ann explained the steps she took to get minutes and annual reports from committee chairs.Her success has been spotty.Everyone agreed that it would be most useful to have an orientation session for all chairs at the beginning of the year.
(5)Report to faculty Council: How to best convey committee concerns to Faculty Council? (1) Make it a practice that the collection of year-end reports be read and commented upon by the Committee on Committees in the fall. (2) Send the collected reports to members of Faculty Council in the fall. (3) Appoint a Faculty Council liaison to each Faculty Council Committee.
(6)Confirmation of Committee Appointments: Should we continue to send the complete list to Faculty Council as an agenda item for an essentially unreviewed up/down vote or send it to Faculty Council by email saying “unless concerns are received by the CoC within five days, the whole report will be considered as approved by council.”Sending the list by email to council would address the following issues: inability of finding space on the council agenda in what is usually a busy end of the semester; allow council to object in a less open session; and lastly expedite the process by enabling the office to send out notices sooner.
Adjournment: The committee was adjourned at 3:20 p.m.The next meeting is on the call of the chair.
Respectfullysubmitted,
DouglasQ.Adams, FacultySecretary