Participation Kit

Sarawak ICT Expo 2017(II)

Venue : Giant Shopping Centre, SIBU

Date: Dec 29–31, 2017

Time : 10:00 a.m. – 9:00 p.m.

Booking

Sale of booths commence 8th August, 2017 on 1st come 1st serve basis

Organised By : CSSA Sarawak, Sibu Branch

Organising Chairman: Siek Hieng Hoe016-8888022

Eason Wong013-8092920

Email :

Fax: 084-328235

Sarawak ICT Expo 2017 (II)

  1. PREFACE

The main objective of hosting the ICT Expo is to promote the ICT products and to increase the awareness of latest development in the ICT industry to the public in particulars on the new technology, products and models launched in the market. The organizer allows free competition but expect participants to make reasonable margin in order to service the customers and to sell below cost.

In view of the current economic situations, the organizer also decides to reduce the booth rental to a very low rate to encourage members’ firms and non-members’ firms of computer and ICT related firms to participate in the Sarawak ICT Expo 2017 (II).

Every effort will be made to make the hosting of Expo a big success. The strategy to draw the crowd will be communicated to the participants at a later date.

We seek the co-operation from all suppliers & principals by offering good packages to the customers during the Expo to attract customers to buy during the Expo and support the organizer by sponsoring the event to allow us to give better promotion & publicity of the Expo.

  1. PARTICIPATION KIT

a)This Participation Kit contains terms and conditions on participating the Sarawak ICT Expo 2017(II).

b)Anyadditional information relating to the Sarawak ICT Expowill be channeled to participants through E-mail. It is therefore the responsibility of the Exhibitor/participants to state the correct e-mail address in the Registration (Booking) Form.

3.EXHIBITION BOOTHS

3.1Booth Layout

The booth layout plan is shown in Appendix A.There are 30 boothsavailable for participants only.

Priority of Booths No. 1, 9, 10, 13, 14, 29will be given to Telcos & Credit Card company or agents and Non-Members.

Other booths are opened for members and non-members at the following rates.

Members1 booth RM 800

2 booths or multiple of 2RM 1,500

Non-Members 1 boothRM 1,200

3.2Booths Displaying Speakers

There is no particular space reserved for speaker booths. Exhibitors for speakers and other sound devices must ensure that the speakers & other sound devices will not cause interference or disrupt the business of other Exhibitors.

3.3Extension of Booth Areas

Exhibitors are NOT ALLOWED to build booths and/or place exhibits outside the allocated booth areas. No reallocate of space, change the layout, add or remove partition is allowed during the Expo.

3.4Keep Within Bound

Exhibitors areto keep within bound when promoting sales. All exhibits, displays, demonstrations, sales activities must be WITHIN the allocated booth’s space and must not obstruct the free-flow of traffic.

Within bound means “in between 2 separate booths, exhibitors are allowed to use only ½ of the space between the 2 separate booth and are not allowed to go to other booth areas to solicit business when the customer is at the other booth looking for their products. Any attempts to pull customers from outside their own booth’s boundary are strictly not allowed.

3.5Exhibitor must submit application for participation in the prescribed Registration (Booking) Form (see Appendix B) together with full payment (currentcheque) to secure your booking. Exhibitor is also advised to complete the Registration (Booking) Form properly and to ensure that all columns are filled. Incomplete Registration (booking) Form may be rejected.

3.6Booth Facilities for each booth

Power Point1 no.

Fluorescent Light1 no.

Table2 no.

Chairs2 no.

Waste Basket1 no.

Fascia Sign with name of exhibitor1 no.

Drinking water 2 boxes (48 bottles)

4.PAYMENT

All payments must be made in current cheque payable to “Persatuan Jualan & Perkhidmatan Komputer Sarawak” or bank in directly to Public Bank Bhd, Sibu A/C No. 3113122916and then fax or e-mail a copy of the bank-in slip to 084-328235. Please use the Remittance Advice Form in Appendix C when making payment.

5.REASSIGN, SUB-LETTING OF BOOTHS ETC.

a)Exhibitors are not permitted to reassign, sublet or allow other company/companies to use the whole or part of their booths without the consent of the Organizing Chairman.

b)Supplier, principals or distributors who are members of CSSA or KCBA must state the name of participants they wish to sponsor in the Registration (booking) Form or inform the Organizing Chairman the name of participants on booths booked /sponsored by them at least 1 month before the Expo if the name of participants is not known at the timein the Registration Form. Failure to do so may lead to cancelation of booking and any amount paid will be refunded back without any interest.

c)Members are strictly prohibited to let their booth to be used or sub-let to any member(s) or non-member(s).

6.SET UP & DISMANTLE

a)The set-up and dismantle for exhibitors will be one day before and after the Exhibition.

b)Exhibitors are reminded not to leave your goods unattended during set up, preparation and tear down. The Organizing Committee shall not be held responsible for any loss or thief due to negligence on the part of the Exhibitors.

7.FIRE AND ELECTRICITY SUPPLY REGULATIONS

Exhibitors are advised to observe fire safety regulations at the exhibition centre. No fire hazard materials are allowed to be used to construct the booth. Electrical equipment and connectors used must be complied with the government standard. Exhibitors must obtain the approval of the Event Contract or if changes need to be made to the standard electrical wiring laid or electricity power points and lightings installed by the Event Contractor.

8DAMAGE TO THE EXHIBITION GROUND

Nothing shall be painted, nailed or screwed to the panel boards, walls, floor or any parts of the building or furniture provided. Exhibitors shall be held liable to reimburse for the damages due to the above actions.

9.FORCE MAJEURE

If the EXPO is abandoned, cancelled or suspended in whole or in part by reason of fire, natural calamity, national emergency, labor dispute, the non-availability of exhibit premises or any other causes beyond the control of the Organizing Committee, the Organizing Committee shall exercise its discretion to‘Re-allocate the Venue Hall’but shall not be under liability to the claims of losses from exhibitors due to the above causes.

10.CHANGES AND ALTERATIONS

The Organizer reserves the right to change the venue, size, date and duration of the EXPO should circumstances warrant. Exhibitors shall not entitle to make any claim for compensation or replacement resulted from the changes other than requesting for refund of participating fees.

12.SUPPLIER STATUS

Suppliers taking part in the Expo are discouraged to sell products directly to customers. You may sponsor any dealer to sell your products. In this respect, all invoices must be issued in the name of the dealers. Suppliers are allowed to exhibit products and request customers to approach designated dealers to actually purchase your products.

13.NO UNDUE CELEBRATION OR DISTURBANES

Exhibitors are advised not to create any annoying actions during or after the Expo. Undue celebration or disturbance such as excessive noise generates from speakers should be avoided. Should there be any dispute between the exhibitors, it should be brought to the attention of the Organizer.

14.SOFTWARE PIRACY

Exhibitors are strictly prohibited to use or exhibit any form of pirated software or CDs throughout the EXPO period. In the event that any exhibitor is caught by the authority for violating the software piracy law, the Association and the Organizing Committee shall not be responsible for any liability and damage caused. Should the affected exhibitor be banned by the Authority from taking part in the EXPO due to unlawful acts, no claim for refund of booth rental shall be entertained.

15.PERMIT FROM RELEVANT AUTHORITY

To avoid violating the intellectual property rights, for the use of any music or songs in whatever form or play any movie or video show at the EXPO, the Exhibitor is solely responsible to obtain approval from the relevant authorities.

16.CLEANLINESS OF BOOTHS

Exhibitors are responsible for the removal of your own construction and storage materials from the EXPO site and the daily maintenance of your own booths.

17.VIOLATION OF RULES

Any exhibitor found to have violating any rules and regulation as laid down under the Terms and Conditions (including appendices) of this Participation Kit mayresult in forfeiture of security deposit or ban from participating in the next Sarawak ICT EXPO organized by KCBA or CSSA Sarawak.

ORGANIZING COMMITTEE

SARAWAK ICT EXPO 2017 (II)

CSSA SARAWAK, SIBU BRANCH

Appendix B: Registration Form

SARAWAK ICT EXPO 2017(II) SIBU Dec 29- 31, 2017

Venue: Giant Shopping Centre, Sibu

Please Tick : / KCBA Member / CSSA Member / Non-Member
Company Name :
Address :
Tel : / Fax :
Security Deposit : Member Firm / RM200 / (per booth) / Email Address:
Type of Booth / Size / Member / Non-Member / Unit / Deposit (Member) / Amount
(RM)* / (RM)* / Required / (RM)
Booth Nos. 1,9,10,13,14,29 / 3M x
3M / 1,200 / 1,200 / 200
Other Booths / 3M x 3M / 800 / 1,200 / 200
Other Booths / 6M x / 1,500 / 2,400 / 400
(2 booths) / 3M x
Declaration by Members (Supplier, principals, distributors) / Total
I/We declare that the booths booked are sponsored for the following
participants
______
______
______
We hereby confirm our participation as an exhibitor in SARAWAK ICT EXPO 2016 and we have read all the
Terms & conditions as stipulated in the Participant Kit for the Event and agree to abide by the said
Authorized signature : ______/ Company's Chop
Name : ______
Designation : ______

AppendixC: Payment Advice

SARAWAK ICT EXPO (II) 2017 SIBUDec 29 -31, 2017

Date : ______

FROM: Name of Company: ______

Contact Person: ______

Tel. No. ______Fax No. ______

H/P No. ______

PAYMENT DETAILS
Pay: Persatuan Jualan & Perkhidmatan Komputer Sarawak
PBB A/C No. 31131-22916
Cheque issuer (Bank) : ______
Cheque No. / ______
Amount paid : / ______

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