4/22/2013
Minutes
Board of Directors Meeting
January 28, 2013
1-3p.m.
Present: Laura, Katie, Dave, Deb, Jim, *Jana, *Julie, *Sonja, *Kelly, *Michelle
*by phone
Minutes by Dave Sutherland
Action items in yellow
Agenda Item / Presenter / Action(Vote
Discuss
Update) / Time (minutes)
1. / Welcome and Introductions and Goals for the Year
· Future board meetings will be every other month, lasting 2.5 hours (with the exception of the retreat)
· We will meet on the fourth Wednesday of each month from 1 – 3:30, starting in April
· The board retreat will be held Feb 25 from 9:30 =- 1:30 / Jim / 15
2. / Approval of Board Minutes from Dec 3 2-12
· Minutes were approved by vote / Dave / Update / 5
3. / E.D. Report
· End of the year giving went well, with over $4600 coming in from Giving First donations, and over $3000 from Colorado Gives Day.
· Katie met with Chanda of Excel, who encouraged CAEE to apply for $25,000 this year (we have only asked for $5000 in previous years)
· Jana secured an anonymous contribution of $10,000
· CAEE applied for a $216,000 EPA Model Programs grant with 6 EPA region states; we should hear about that in February. The grant would fund about $17,500 of CAEE staff time over two years.
· CAEE is receiving many requests to offer small training sessions, and will develop a fee structure.
· The Resource Review is being removed from the CAEE web site.
· CAEE will offer a fall Western Slope Round Table / mini conference and may eliminate regional CAEE networks, which haven’t been as successful as hoped at building relationships around the state.
· Awards banquet will be March 2 - start thinking about whew to invite. You can get printed invites from Katie. $40 per seat. Janna challenged all board members to fill at least one table of 8.
· Katie produced a CAEE by the Numbers report – lots of useful data about staff time, etc. / Katie / Update / 15
4. / Treasurer’s Report
Review Financials
· Expenses for December were similar to other months.
· Significant delays in reimbursement from NAAEE, but we received $14,000 after Katie had already printed out the current budget summary, and another $16,000 is coming soon.
· Otherwise, things are on track. The endowment investments did well in 2012.
· The treasurer’s report was approved by vote.
Budget
· For 2013, individual giving is up - in part thanks to the $10K gift that Janna arranged.
· The Board can help increase corporate sponsorship.
· If we get the EPA Model Program Grant, we will have to refigure this budget since $216,000 is a very significant amount!
· Membership is staying about the same.
· Katie may try to hire a part time assistant around midyear.
· CAEE will no longer serve as the fiscal agent for the Color Environmental Film Festival.
· Compliments to Katie on the clear presentation of the budget.
· Budget was approved by vote.
Fundraising Ideas from Subcommittee
· Jim, Kelly and Julie have been brainstorming ways to raise more funds for CAEE. The long term funding of CAEE is not sustainable.
· We only receive about $5500 from membership dues, and the endowment isn't generating enough funds yet to significantly help. We are dependent on and beholden to grants.
· Raising unrestricted revenue will become part of the board’s responsibilities.
· We need to strategize how to broaden CAEE’s network of supporters.
· CAEE needs 3 big giving opportunities each year: the fund raising breakfast, Colorado Gives day and one other that could be managed by the board.
· Brainstorm of fundraising ideas: we could put donor envelopes on tables at awards banquet. The silent auction at the TOTB conference could raise more, and we could try a paddle auction. The board could host a social or cocktail hour, or a pledge nature walk, possibly right before Colorado Gives Day, and possibly do several similar events each year around the state.
· Funds are easier to raise for a defined purpose, e.g. a full time admin assistant.
· All board members are encouraged to check out the Benevan fund raising model used by CAEE (there are online training sessions available at www.benevon.com. / Jim
Kelly, Jim, Julie / Vote
Vote
Discuss / 10
10
10
5. / Old Business
Strategic Plan Next Steps
§ Karen Hardesty has submitted a very rough first cut. It will come to the board for review in a few weeks, with the goal to have it finished by the end of Feb. / Katie / Update / 10
6. / New Business & Discussion Items
Officers
Please let Katie know if you are interested in one of the 4 exec officers. The officers will be chosen at the retreat .
Katie’s Review 2012
· Board members are encouraged to comment on Katie's review, which Teresa emailed around last week.
· A new director of the CSFS will be hired soon; Katie and some board reps should visit him / her.
CAEE Partnership in Legislative Briefing
· The Draft Alliance for Sustainable Colorado is hosting the 9th annual legislative briefing, about sustainability issues in the state. They want to invite CAEE to join them as a working partner. The event, on February 16, will allow participants to meet state legi9slators and learn about the sustainability bills they are proposing. Partnering in this event will let us meet people we don't usually meet. CAEE could promote the event. There is no cost to be a working partner, and it does not commit CAEE to supporting any particular legislation. It will involve no staff time for CAEE.
· A motion to become a working partner passed by vote
Agenda Items for Retreat
· Brainstorm of topics to discuss at the retreat next month:
· Strategic plan
· Conversations about fundraising and board-sponsored events
· Training in the Benevan fundraising model
· Review of committees , activities and programs
· The actual agenda will be fleshed out with the executive board in conference call
Next Meeting will be April 24 1 - 3:30 pm / Katie
Katie
Janna
Katie / Discuss
Update
Discuss
Discuss / 15
10
5
5
Save for Next Agenda: Sponsorships, Funder Interviews, Gift Acceptance Policy
Membership
15260 S. Golden Rd.
Golden Co 80401
Ph. 303.273.9527
Fx. 303.273.5780
www.caee.org