College of Engineering, New Mexico State University

College of Engineering, New Mexico State University

Annual Faculty Evaluation Processes

November 2014

The criteria and standards that drive evaluation are anchored to those articulated by University, College, and Departmental P&T values. The faculty member submits a Digital Measures Report (extract attachment A) and the Allocation of Effort Form (extract attachment B) to the Department Head. The Department Heads writes a response in a two-page review Department Head Annual Faculty Review document (attachment C).The faculty member may discuss the report and write in comments. Once signed, the report is submitted to the Dean. The Faculty Evaluation and Endowed Professor Reviews shall be scheduled around the P&T process as tabulated below.

Date / Faculty Evaluation and Effort Reporting
(every year) / Promotion & Tenure / Endowed Professor Reviews
(every 5 years)
mid-Jan /

DH writes DH Annual Review (DHR) & discusses with faculty.

College P&T review sent to Dean.

DH forms review committee.

Faculty responds to DHR to DH in writing

Review added to portfolio.

DH submits review committee to Dean for approval.

mid-Feb /

DH submits DMR & DHR to Dean

Dean’s review added to portfolio.

Dean approves Review Committee

Portfolio forwarded to provost’s office.

Candidate submits Portfolio to DH.

P&T process completed by: Dean notifies candidates of recommendations by the Dept. Committee, DH, College Committee.

1-Mar /

Annual Evaluation Completed by Dean documenting DMR & DHR

P&T process initiated by Faculty incorporating Digital Measures report into Portfolio of Assistant & Associate professors seeking Promotion & or Tenure (Candidates) submitted to Dept. P&T committee for review.

DH chairs review committee.

Review Committee recommends.

DH submits recommendation to Dean.

mid-Mar /

Dept. P&T Committee review submitted to DH.

1-Apr /

DH confers with faculty on Dept. P&T Committee review. DH submits review to Dean.

mid-May /

DH & candidate identify & agree on external reviewers.

Endowed Professor Review completed by Dean reporting result to Candidate

1-Aug /

DH sends external reviewers an electronic copy of the candidate’s portfolio & copy of College of Engineering P&T guidelines.

1-Oct /

DH receives external reviews and supplements portfolio. DH forwards portfolio to Dept. P&T committee.

mid-Oct /

Dept. P&T committee votes. Dept. P&T chair documents vote and supplements the portfolio.

1-Nov /

DH reviews and adds to the portfolio.

DH notifies candidate.

mid-Nov /

Portfolio sent to Dean’s office

mid-Dec / 1. Annual Evaluation Initiated by Faculty submitting Digital Measures Report (DMR) to DH /

College P&T review complete

Endowed Professor Review Initiated by DH notifies candidate of review.

Attachment A: Annual Digital Measures Report Extract

FACULTY ANNUAL PERFORMANCE EVALUATION

(Report Start Date - Report End Date)

Faculty Name: / [[First Name] [Initial of: [Middle Name]] [Last Name] [Suffix]] / Rank: / Faculty/Staff Rank
College: / [Primary College] / Department: / Primary Department
Tenure Status: / [Tenure Status]

I.TEACHING

a.Scheduled Teaching

Screen: Scheduled Teaching

Items: All records

[Semester] [Year]

Course & Section / Course Name / Total Enrollment / Division / Compensated Overload? / New Course
Preparation? / New Course Format?
[Course Prefix] [Course Number]-[Section Number] / [Course Name] / [Official Enrollment Number] / [Lower Division or Upper Division] / [Compensated Overload?] / [New course preparation?] / [New format for existing course?]

Credit Hours Taught: [Number of Credit Hours]

Total Regular Classes Credit Hours Taught: [1]

Directed Student Learning Credit Hours Taught: [1]

Graduate Committees Credit Hours Taught: [1]

Total Credit Hours Taught for Evaluation Date Range: [1]

b.Evaluation of Teaching - Evidence from the Instructor

List any pedagogical innovations and/or new teaching materials that you introduced during this Performance Evaluation year.

Screen: Evaluation of Teaching

Items: All records

Criteria:

1.Evidence from the Instructor has a value

Evidence from the Instructor

Evidence from the Instructor Document: URL to download: [Instructor Document (optional)]

c.

III.BOOKS, JOURNALS AND OTHER TEXT-BASED CONTRIBUTIONS

a.Publications

1.Peer Reviewed Journal Articles – Accepted or Published

Screen: Books, Journals and Other Text-Based Contributions

Items: All records

Criteria:

1.Current Status is one of: "Accepted", "Published" and Contribution Type contains the text "Journal Article," and Was this peer-reviewed/refereed? is equal to "Yes"

[list of [Authors] as "[Last Name], [First Name] [Initial of: [Middle Name/Initial]]"][, et al.] [Ed.(s.)] ([Year Published]). [Title of Contribution]. [To appear in] [Journal/Publisher/Proceedings Publisher], [Volume]([Issue Number/Edition]), [Page Numbers or Number of Pages][.] [Web Address][,] Abstract/Synopsis: [Abstract/Synopsis][,] Date Submitted: [Month Submitted Day Submitted, Year Submitted][,] Date Accepted: [Month Accepted Year Accepted][,] Item applies to Promotion and Tenure criteria: [list of [This item applies to the following Promotion and Tenure criteria:] separated by ", "][,] Item applies to Boyer scholarship(s): [list of [This item also applies to the following Boyer scholarships:] separated by ", "].

2.Scholarly or Professional Books, Chapters, Monographs

Screen: Books, Journals and Other Text-Based Contributions

Items: All records

Criteria:

1.Current Status is one of: "Accepted", "Published" and Contribution Type is one of: "Book, Chapter in Scholarly Book-New", "Book, Chapter in Scholarly Book-Revised", "Book, Scholarly-New", "Book, Scholarly-Revised", "Monograph"

3.

b.Other Scholarly Activities

1.Newspaper Articles/Editorials

Screen: Books, Journals and Other Text-Based Contributions

Items: All records

Criteria:

1.Current Status is one of: "Accepted", "Published" and Contribution Type is one of: "Newsletter", "Newspaper Article/Interview", "Regular Column in Journal or Newspaper"

2.Paper Presented at Academic Conference

Screen: Presentations

Items: All records

Criteria:

1.Meeting Type is equal to "Academic"

[list of [Presenters/Authors] as "[Last Name], [F. N.] [M. N.] ([Presenter/Author])"], [Conference/Meeting Name], [Sponsoring Organization], [Location], "[Presentation Title]", Meeting Type: [Meeting Type], Scope: [Scope], [published in proceedings], [published elsewhere], Invited or Accepted? [Invited or Accepted?]. ([Month Day, Year]). Item applies to Promotion and Tenure criteria: [list of [This item applies to the following Promotion and Tenure criteria:] separated by ", "], Item applies to Boyer scholarship(s): [list of [This item also applies to the following Boyer scholarships:] separated by ", "].

3.

c.Contracts, Grants, and Sponsored Research

Screen: Contracts, Grants and Sponsored Research - ARGIS Import

Items: All records

[list of [Investigators] as "[Last Name], [F. N.] [M. N.] ([Role])"], [Contract/Grant/Research Type], "[Contract/Grant/Research Title]", Sponsoring Organization: [Sponsoring Organization], Sponsoring Organization Is: [Awarding Organization Is], Research Credit: $[Research Credit], PI Total Award: $[PI Total Award], Current Status: [Current Status]. ([Start Month of Funding Start Day of Funding, Start Year of Funding - End Month of Funding End Day of Funding, End Year of Funding]). Item applies to Promotion and Tenure criteria: [list of [This item applies to the following Promotion and Tenure criteria:] separated by ", "], Item applies to Boyer scholarship(s): [list of [This item also applies to the following Boyer scholarships:] separated by ", "].

d.Sponsorships, Other Funding - Non ARGIS

Screen: Sponsorship, Other Funding - Non ARGIS

Items: All records

"[Sponsorship, Other Funding Title]," [Sponsoring Organization], $[Award Amount], Description: [Description].

IV.PROFESSIONAL SERVICE

a.Institutional Service (Internal)

1.Department Service

Screen: Department

Items: All records

[Committee Name], [[Position/Role] or [Explanation of "Other"]], approximately [Approx. Number of Hours Spent Per Year] hours spent per year, Were you elected or appointed? [Were you elected or appointed?], Was this compensated or pro bono? [Was this compensated or pro bono?], Committee's Key Accomplishments: [Brief Description of Committee's Key Accomplishments (100 Words or Less)], My Key Accomplishments on this Committee: [Brief Description of My Key Accomplishments on this Committee (100 Words or Less)] ([Start Month Start Day, Start Year - End Month End Day, End Year]).

2.College Service

Screen: College

Items: All records

3.

[Responsibilities/Brief Description (100 Words or Less)]

b.Professional Activities (External)

1.Academic and Professional Organizations

Screen: Professional Memberships

Items: All records

[Name of Organization], [Leadership Position Held], Scope: [Scope of Organization]. ([Start Month Start Day, Start Year - End Month End Day, End Year]).

Organization Description: [Description of the Organization]

2.Professional Service

Screen: Professional

Items: All records

[Organization/Committee/Club], [[Position/Role] or [Explanation of "Other"]], [City], [State], [Country], approximately [Approx. Number of Hours Spent Per Year] hours spent per year, Were you elected or appointed? [Were you elected or appointed?], Was this compensated or pro bono? [Was this compensated or pro bono?], Audience: [Audience], Served Ex-Officio? [Served Ex-Officio?], Responsibilities: [Responsibilities/Brief Description (100 Words or Less)] Committee's Key Accomplishments: [Brief Description of Committee's Key Accomplishments] ([Start Month Start Day, Start Year - End Month End Day, End Year]).

3.

V.EXTENSION AND OUTREACH ACTIVITIES (generally educational programs (not single events) delivered to external constituents) – describe extension and outreach programs and your involvement in same

1.Cooperative Extension Service

Screen: Cooperative Extension Service Scholarship

Items: Records not displayed above

"[Program Title]" ([Start Month Start Day, Start Year - End Month End Day, End Year]).

Major Program Area: [Major Program Area]

Why is this program important? [Purpose -Why is this program important?]

Annual Accomplishments: [Annual Accomplishments]

Objectives: [Objectives]

Evaluation Plan: [Evaluation Plan]

Actual or Anticipated Impacts: [Actual or Anticipated Impacts]

Program Products: [Program Products (e.g., publications, software, media and social media contributions, curriculum, jpeg, etc. -use text box and/or attach a file below)]

Agent/Specialist Interaction: [Agent/Specialist Interactions and/or Partnering Organizations]

2.Other (Non-CES) Extension

Screen: Extension

Items: Records not displayed above

[Type], [Organization], [City], [State], [Contact Information]. ([Month Day, Year]).

[Description]

3.Outreach

Screen: Outreach

Items: Records not displayed above

[Type], [Organization], [City], [State], [Contact Information]. ([Month Day, Year]).

[Description]

VI.ADMINISTRATIVE ACTIVITIES

Screen: Administrative Assignments

Items: All records

[Position/Role], [Scope], approximately [Approx. Number of Hours Spent Per Year] hours spent per year. ([Start Month Start Day, Start Year - End Month End Day, End Year]).

[Responsibilities/Brief Description (30 Words or Less)]

VII.LEADERSHIP

Screen: Significant Leadership Activity (May be repeated from other sections; see help information.)

Items: Records not displayed above

[Leadership Activity Title], [Scope], approximately [Approx. Number of Hours per Year] hours spent per year.
([Start Month Start Day, Start Year - End Month End Day, End Year]).

[Responsibilities/Brief Description (100 Words or Less)]

VIII.HONORS/AWARDS/RECOGNITIONS

Screen: Awards and Honors

Items: All records

[Award or Honor Name], [Organization/Sponsor], Purpose: [Purpose], Scope: [Scope]. ([Month Received Day Received, Year Received]).

[Description/Explanation (30 Words or Less)]

IX. OTHER ACTIVITIES NOT LISTED ABOVE

Academic, Government, Military and Professional Positions

Screen: Employment History

Items: Records not displayed above

[Experience Type], [Organization], "[Title/Rank/Position]". ([Start Month Start Day, Start Year - End Month End Day, End Year]).

Administrative Assignments

Screen: Administrative Assignments

Items: Records not displayed above

[Position/Role], [Scope], approximately [Approx. Number of Hours Spent Per Year] hours spent per year. ([Start Month Start Day, Start Year - End

Attachment B: Allocation of Effort Form (Supplement to the Digital Measures Report)

Baseline Level of Effort
Program / Category / Rank
Assistant / Associate / Full
Engineering / Teaching and Advising / 25% / 25% / 25%
Research
Scholarship/Creative Act. / 20% / 15% / 15%
Funded Research / 20% / 15% / 15%
Service, Outreach and Extension / 5%* / 10% / 10%
Flexibility / 30.0% / 35.0% / 35.0%
Total / 100% / 100% / 100%
Technology
Surveying / Teaching and Advising / 50% / 50% / 50%
Research
Scholarship/Creative Act. / 10% / 10% / 10%
Funded Research / 0% / 10% / 10%
Service, Outreach and Extension / 10%* / 10% / 10%
Flexibility / 30.0% / 20.0% / 20.0%
Total / 100% / 100% / 100%
*Fixed contribution- not subject to adjustment for untenured assistant professors

New Mexico State University

College of Engineering

Expected Allocation of Effort

January 2014

This table is intended as the starting point for the annual negotiation between individual faculty members and their department head with respect to allocation of effort for the coming academic year. The values listed represent the typical effort expected of a productive faculty member. The department head and faculty member are expected to reach an agreement as to how the flexibility component is apportioned. Individual circumstances may allow the department head to adjust the values below.

College of Engineering
New Mexico State University

Goals for the year ______

Faculty Member Name:______Rank: ______

Department:______

The purpose of this document is to provide a method for faculty to document their goals, performance plans, and planned allocation of effort on an annual basis. Department heads and individual faculty will work collaboratively to insure that annual performance plans are on target for successful attainment of tenure and promotion. In addition, the department head will use this document to align individual faculty goals with department goals and ultimately, the goals of the College of Engineering. To comply with NMSU policy, all faculty members must complete this document annually. Please list your goals, activities, and effort under each heading.

Allocation of Effort:

Teaching and Advising ______%

# undergraduate classes:______total credit hours ______

# graduate classes: ______total credit hours ______

New course development:

Course #CreditsCore Course (Y/N)w/Lab? (Y/N)Web Based? (Y/N)

Undergraduate advising? (Y/N)______number of advisees ______

# MS advisees: ______

# PhD advisees: ______

Names of MS students graduating this calendar year:

Names of PhD students graduating this calendar year:

Scholarship and Creative Activity ______%

Peer-reviewed publication titles planned for publication (tentative citations):

Books or book chapter titles planned for publication (tentative citations):

Conference paper titles planned for publication (tentative citations):

Externally Funded Research ______%

Continuing grants &contracts:

TitlePI/Co-PIAgency Duration % ParticipationTotal Funding Amount

New grants &contracts planned for submission:

TitlePI/Co-PIAgencyDuration% ParticipationTotal Funding Amount to be Requested

Service, Outreach, Public Service, and Leadership:Service, Outreach, Extension, and Leadership ______%

Significant service activities:

ActivityDatesRole Type (department, college, professional society, etc)

Significant outreach activities (including recruiting and retention):

ActivityDatesRole Type (department, college, professional society, etc)

Significant public activities:

ActivityDatesRole Type (department, college, professional society, etc)

Significant leadership activities (associate and full professors only):

ActivityDatesRole Type (department, college, professional society, etc)

Signatures

Faculty member:______Date ______

Department head: ______Date ______

Dean: ______Date ______

Attachment C: Department Head Review

New Mexico State University

College of Engineering

Department Head Annual Faculty Review

Faculty Member:______Rank: ______

Department:______

Teaching and Advising

The following are suggested as substance for the written review. The list is not exhaustive:

teaching load
continual improvement of teaching effectiveness
updating of the classes content
teaching methods and innovation
ABET-style feedback mechanisms
participation in the ABET process
advising contributions
student evaluations

One or more paragraphs summarizing the DHs assessment, followed by a summary statement designating: excellent, very good, good, fair, or poor.

Scholarship and Creative Activities

The review should identify whether a faculty member is active in a given field(s). The following are suggested as content for the written review. The list is not exhaustive:

books, peer-reviewed journals, conference papers, conference presentations, other presentations, patents; submission status (published, in press, under review etc.)
publications that have students as authors
students funded
MS & PhD students supervised and graduating
Conference presentations, papers and attendance;

One or more paragraphs summarizing the DHs assessment, followed by a summary statement designating: excellent, very good, good, fair, or poor.