Mayor
Mary Jo Dylla
Councilmen
Francisco Arevalo
David Rakowitz
Dwayne Padalecki
Walter Wyrwich
Susann Baker
City Secretary
Barbara Pawelek
Minutes of the Regular City Council Meeting
August 2, 2012
1. CALL MEETING TO ORDER
Mayor Mary Jo Dylla called the regular city council meeting to order at 7:30 pm. The Mayor welcomed everyone to the meeting.
2. ROLL CALL AND ESTABLISH A QUORUM
Roll call was taken. Members present were Councilman Frank Arevalo, Councilwoman Susann Baker, Councilman Dwayne Padalecki, Councilman David Rakowitz, and Councilman Walter Wyrwich. A quorum was established. Barbara Pawelek presided as City Secretary.
3. EXECUTIVE SESSION in accordance with the Texas Local Government Code 551.071, Seek advice of the city’s attorney on pending litigation and matters subject to the confidentiality provisions of the Texas Disciplinary Rules of Professional Conduct, to wit: City of St. Hedwig, Texas v. D.R. Barr, Individually and d/b/a Silver Saddle Arena and Party House, and Robby Vosburg, as well as related legal issues involving the use of property at 291 FM 1518, St. Hedwig, Texas.
The city council did not go into executive session.
4. READING AND APPROVAL OF MINUTES
Council read over the minutes of the July 12, 2012 city council meeting.
Councilman Walter Wyrwich moved to accept the minutes as written. Councilwoman Susann Baker seconded the motion. All were in favor; the minutes were approved.
5. APPROVAL OF FINANCIAL SUMMARY
The financial statement for July was informational only since bank statements have not come in.
6. REPORT FROM VFD
The fire department was unable to come to the meeting. The report will be tabled till next month.
7. REPORT FROM PLANNING AND ZONING COMMISSION
Kathy Palmer reported for the Planning and Zoning Commission. In the last P&Z meeting they discussed what they will do next year in regards to the zoning ordinance. They would like to do some workshops with the lawyers present to tighten up some things that need to be addressed such as RV parks, mobile home parks that have come up since it last was updated and looking toward the next 5 to 7 years. They would like to have the workshops to include citizens input. They may invite the attorney to come to their next P&Z meeting in November. They are hoping to have a more comprehensive, concise strong ordinance looking to the future.
8. REPORT FROM CODE COMPLIANCE
Kathy Palmer spoke on Code Compliance. She gave a report to Council. Mrs. Palmer apologized for not being able to make last months meeting and gave the report which included last month’s. The majority of the calls which we tend to see regularly occurring are about building permits and restrictions, zoning ordinance what you can and can’t do.
We issued 2 single family permits this month.
Kathy Palmer said she noticed on the property we just rezoned were some stakes going up. She said she will keep in touch with the property owner to make sure all requirements are met.
There was an inquiry from a resident on East Gable whether they could start a horse and carriage business in St. Hedwig. Mrs. Palmer said we did not have anything that said no or yes but would probably have to follow the same process as the RV request, which would be a variance or just wait and address their concerns with council. Technically if they are running it out of their house as a home office and the people are not coming to their business and taking their horse and carriage elsewhere and running it, it would not be in conflict with the zoning district.
She had a call from MD Systems concerning a resident who had a contract with Tiger Sanitation but when she called and asked about the address, apparently it was a new property owner who was not aware of our contract with MD Systems. Councilwoman Baker questioned if Tiger Sanitation knew to tell the citizens of our exclusive contract with MD Systems? Kathy Palmer replied they were informed and has known for about the last 6 months. Mrs. Palmer has spoken to Rick Sarem, their General Manager twice and the sales person Bob, informing them of our issues. They are bound to not interfere with the contract that is in place within the city limits. That is what we are currently discussing with our attorneys. They are drafting a letter to Tiger to send to us for review informing Tiger that if they continue with this process they are interfering with the current contract and that is illegal by the state government code. We will have a new contract in July of 2013. And if council decides not to go with the lowest bidder, we need to have the verbage in the contract to allow for the best value award and the attorneys can help write this contract.
9. CITIZENS TO BE HEARD
There were no citizens to be heard.
10. OLD BUSINESS
A. ROADS
Councilman David Rakowitz reported on the roads. He said he has not received the bid from Texas Road Repair for putting a concrete culvert on LaVernia Road west of Mt. Olive. He will be soliciting other bids.
Councilman Rakowitz rode with Charles Cummings of Cummings Paving to see the roads which they worked on in 2010 and how they held up. Mr. Cummings explained what led to the problems with Miller Road versus the better quality that resulted on Kusmierz. They discussed areas that could use work such as portions of North and East Lupon, as well as Miller Road north of the reconstructed portion.
There was discussion on whether to shred again and council agreed that we need to shred again especially if we are going to work on the roads. Spraying needs to be done as well.
Councilman Arevalo rode the roads with Councilman Wyrwich. Councilman Padalecki rode them as well. Councilman Padalecki came up with a ranking on the roads from 1 to 10, 1 being the worst and 10 being the best. Everyone liked this idea. After discussion, council decided to work on the following roads at this time: Mergele Road, East Gable, North Gable, and East Lupon to the right of the “t” intersection.
Councilman Walter Wyrwich moved to have an engineer look at the above listed roads to inspect and recommend the best course of action. Councilwoman Susann Baker seconded the motion. All were in favor; motion was approved.
Councilman Padalecki said when he drove the roads, he noticed how many signs were missing. We need to take an inventory of what signs we have and put them up as soon as possible. He strongly suggested if the post isn’t there, we need to put the signs closer to the fence line to avoid cars knocking them down.
Texas Road Repair charges $80 to install each sign. The Mayor asked citizens to report anyone that they see stealing the signs.
B. CITY PARK
The curb was completed by Big B Construction. Councilman Padalecki said they did an outstanding job. The pebbles will be put inside the curbing soon. The BBQ pits have been installed.
Exercise stations for the park were discussed. Council will check to see if we could get funding for this.
C. CRIME STATS
Councilwoman Susann Baker reported for the period June 16 thru July 26th. The City of St. Hedwig area had 3. It is posted on the city website: www.sainthedwigcity.com
D. UPDATE ON THE INTERLOCAL AGREEMENT FOR THE WATERSHED PROJECT
Kathy Palmer contacted Bexar County and it is delayed. Hopefully by the end of August they will get in touch with us.
E. WASTE ORDINANCE
Kathy Palmer explained that we need to discuss that the ordinance that is in place requires a mandatory participation in the program. It needs to be amended that if you use a waste service, you must use MD Systems or whoever our contract is with at the time.
Councilwoman Susann Baker said we at least need to do an amendment at this time and address other issues at the time we go out for bid next year. Mrs. Palmer will bring something for council to look at next month.
F. HAZARDOUS WASTE PICKUP
Councilwoman Baker cannot get any response from the company that picks up hazardous waste. She will keep trying.
11. NEW BUSINESS
A. BUDGET AMENDMENTS
The Mayor went over with council the amendments we needed to approve. Councilman Dwayne Padalecki moved to approve the amendments as given. Councilwoman Susann Baker seconded the motion. All were in favor; the amendments were approved. (Attached for reference as Exhibit A).
B. BUDGET ANALYSIS
In council’s packet was the 2012-2013 proposed budget. The Mayor asked council to look it over and call with any adjustments or questions they have.
12. ANNOUNCEMENTS
· Happy Labor Day Weekend to everyone!
13. DETERMINE AGENDA & DATE FOR NEXT CITY COUNCIL MEETING
AGENDA FOR PUBLIC HEARING 7:00 pm on September 6, 2012
1. Call Meeting to Order
2. Roll call & Establish a Quorum
3. Comments from floor concerning 2012-2013 Budget
4. Adjournment
AGENDA FOR NEXT REGULAR COUNCIL MEETING September 6, 2012 immediately following the Public Hearing.
4. Call Meeting to Order
5. Roll call & Establish a Quorum
6. Reading and Approval of Minutes
7. Approval of Financial Summary
8. Report from VFD
9. Report from Code Compliance
10. Citizens to be Heard
11. Old Business
a. Roads
b. City Park
c. Crime Stats
d. Update on the Interlocal Agreement for the Watershed Project
12. New Business
13. Announcements
14. Determine Agenda for next meeting
15. Adjournment
15. ADJOURNMENT
Councilwoman Susann Baker moved to adjourn the meeting. Councilman Walter Wyrwich seconded the motion. All were in favor; the meeting was adjourned at 8:30 pm.
1