COLLEGE CITIZENS’ OVERSIGHT COMMITTEE
Monday, May 21, 2012
5:30 p.m. – Campus Center, Room 4
DRAFT MINUTES
MEMBERSHIP PRESENT: / MEMBERSHIP ABSENT:Jose L. Rodriguez / Daniel Campos
Donald L. Neal / Jose Rodriguez
Bobby Arias / Irene Galvan
Benjamin Williams / Eugene Hernandez
Edward Woods / Irwin Silon
FACILITATOR PRESENT: / GUESTS/RESOURCE MEMBERS:
Dr. Monte E. Perez (LAMC) / Benjamin Williams (Sylmar Homeowner Council)
Walter Bortman (LAMC) / James Farmer (Build-LACCD/PV Jobs)
Daniel Villanueva (LAMC) / Michael Flores (Build-LACCD/PV Jobs)
Victor Renolds (LAMC)
WELCOME/APPROVAL OF MINUTES:
The meeting came to order at approximately 5:40pm in Campus Center, Room 4. Minutes from March 19rd, 2012 meeting were reviewed by Edward with the following comment:
§ 4 yes
§ A member asked to please send out reminders per ByLaws and to ensure there is a follow-up call or email
§ A member also mentioned that if there are more than 3 meetings members missed, the meeting cannot hold quorum instead there has to be a talking session.
§ The minutes were written on notes taken from Tara Ward, Administrative Aide with Los Angeles Mission College as the tape recorder failed to record after 2 minutes of the meeting start time.
REPORT FROM GSE:
A message from the Director – Gateway Science & Engineering’s (GSE) Director, Mr. Johnson Proposition A/AA:
§ FTR
The March 19, 2012 meeting minutes indicated that FTR was vindicated from any wrongdoing.
The judge ruled in favor of FTR citing that the proper process was followed and FTR was “adjudicated” of any wrongdoing.
The March 19, 2012 minutes also indicated that payments were delayed to FTR, but payments to FTR are up-to-date and no payments are being held back.
§ MODERNIZATION
Design is complete and ready for DSA approval
Campus improvements submitted to DSA including energy management plans
New equipment will moved into existing facilties
§ Microturbines
The District has hired a consultant concerned with microturbines
There is a meeting set for May 21, 2013 with John Hamer, Daynard Tullis to discuss the issue of energy use.
A third party is being hired to conduct a review
CCOC Member Request/Question
Q. What is a microturbine?
GSE Response
A. 1) the college is trying to create its own energy
2) LAMC is the central command center for EOC
3) the president says that the college put together an analysis meeting with IBE and ARUP
4) natural gas is cheaper for the college
5) possible propane to back the system
LAMC is also reviewing grants related to the microturbines. There are opportunities for rebates
We have been working with the college to met 3/24/2012 deadline Tom Hall will not be in his office.
The board is due a detailed List.
Moratorium is scheduled to end November 2011, but had an early release date of April 25, 2012.
2. Measure J:
§ Swing Space
Moving forward with getting hardscape and landscape.
Street improvements are in process.
B-permit needed for Street improvements.
Relocation of bungalows in process
There is no urgency to get modulars
Some delays due to issues with the contractor’s contractual date.
§ East Campus
This project is almost complete.
The training schedule has been developed and staff are in the process of completing trainings prior to moving in
There is a preliminary meeting with staff regarding the move and a ribbon cutting celebration set for September/October
The CMS building will be open for faculty and staff to move in on July 23
3. Monthly Update
§ LACCD website for Dashboard Report
http://www.build-laccd.org/bidding_and_contracting/content/documents/dashboard/2012/May%202012/LACCD_Building_Program_Monthly_Progress_Report_5_15_2012_April.pdf#page=155
4. Other projects/issues:
§ Mission College graduates wants to return to assist the college as needed
§ The President will place announcements to notify veterans of available technical training.
§ There are 8 items on the moratorium list
§ There is a meeting scheduled for July to meet with the new District facilities Director, James O’Reiley about the moratorium on the student services building.
5. Other Recommendations and/or Requests:
REPORT FROM COLLEGE PRESIDENT:
Student from Northridge needs an extended bus schedule
The current bus schedule ends at 10 pm
The Sylmar neighboring city council member is scheduled to meet with Dr. Perez on this issue
§ Building Programs:
Central Energy Plant (CEP)
§ Danny and Wally spoke on the Central Energy Plant:
Danny, George and Wally are scheduled to work on what the Central Energy Plant will cost the college in utilities.
It is necessary to have a CEP to maintain the college’s buildings.
Wally spoke on the district’s recommendation for ICE storage to be used for cooling. Micro-turbine, a generator, is the college’s interest which can run on natural gas and is cheaper. The college can purchase the natural gas for 20 years and it can run the buildings for many more years.
The District is highly in favor of running chillers at night and use the ice to chill water in the daytime.
The college can use this Micro-turbine generator to generate energy and chillers can use hot air to make chill water.
The college will cut their gas & electric bill by 30% and have great savings as the college now spends over $1M a year with gas and electric charges.
The Ronald Reagan library is run on this concept and it is pretty fairly efficient.
The maintenance is that of the changing of filters once a year and this is the right change for the campus.
It will reduce the college’s carbon footprint to year 2050. This will save energy and allow us to reuse the heat to cool the campus.
The college can purchase 10 years worth of natural gas and lock in the price.
The college recommended this change to the District and they cannot impose the ice chillers on the college.
Danny pointed that he came from a campus that had an ice plant and it was a bad decision, a huge mistake. When it was hot, they were not able to make ice and received more complaints than expected.
It was mentioned that if you use a lot of electricity and have a peak time, you will have additional cost from DWP if one day of usage differs.
§ Danny spoke on the College Budget:
To save some costs the college will undergo a 4/10 schedule and will closed on Fridays (June 11-August 17).
There is no regular summer session scheduled, but some courses in Basic Skills, Science and Math will be on going for the summer
The HFAC will remain open on Friday’s for staff not taking Friday’s off
There is a possible enterprise opportunity as a high school may want to rent the facility for the summer.
LAMC has no other cuts to make and the campus’ current reduction is at 3.9 million
The entire Athletic department has been cut. The total is $189,000
The Athletic department are finding entrepreneurial opportunities to raise funds by renting the gym
The STEM project is also helping by paying for improvement made in some classrooms.
§ Special Requests/Notices
The President has to appoint a DCOC member.
The DCOC meetings are once a month on Thursday
The CCOC recommended Bobby Arias or Benjamin William
The member will be chosen by the President at the July CCOC meeting.
Members were given an opportunity to cite reasons to be appointed to the DCOC.
REPORT FROM ASO REPRESENTATIVE: No report
REPORT FROM DISTRICT DCOC REPRESENTATIVE: None
PUBLIC SPEAKERS: None
PROPOSED MEETING CALENDAR FOR 2012:
a. July 16, 2012
b. September 17, 2012
c. November 19, 2012
OLD BUSINESS: None
NEW BUSINESS:
Naming of new buildings is bond specific and the Board of Trustees discusses and makes the final decision.
A donation is also required if the building name is after a person
The naming of the new Media Arts building has been tabled.
ADJOURNMENT:
The meeting adjourned at 7:01 pm with the Committee members agreeing on the next scheduled meeting for Monday, July 16th , 2012 at 5:30 p.m.
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