Coconino Kiosk Installation Planning

March 4, 2011 –Meeting Notes

Note: Meeting participants included a number of people from the Kaibab and Coconino National Forest and Jessica Dunn from the Regional Office. Meeting notes were taken starting after the meeting was well underway. Enclosed herein is a summary of the information shared during the meeting.

Meeting purpose: To plan and gather information to submit grant application(s) to facilitate installation of forest information kiosks on the Coconino National Forest. Kiosk designs and plans were discussed to ensure that sign plans and kiosk designs are in full consistency with the adjacent Kaibab National Forest.

Action Items Resulting From the Meeting:

-Jerry to send out pictures /design specs for clover-sign

-Brian to send out existing urban kiosks that have been built

-Mike to get agreement from CLT for applying for outside funding here

-Sarah/Lance to make available previous prioritization efforts

-Lance/Sarah to help estimate costs for grants

-Lance to check into this to see if we could use an IDIQ to do ‘sign installation’

-Lance to lead effort to write/submit RAC/RTP grants

Meeting Summary

Costs will vary depending on where we build kiosks

-Lance did a worst-case-scenario plan for building the biggest sites, adjusted for increasing fuel costs for moving aggregate material

-If fill material will be 1.5 feet deep plus compaction - $60-$65 per cubic yard

  • Some will be less
  • Can be cheaper if grouped

-Looking at $15,000 - $20,000 per site for the big sites

  • Includes establishing pull-out for a large RV to pull off the road and read the sign
  • Includes tree removal

Lance doesn’t mind writing the grant proposal for everyone

-Will write proposal for the RAC grant and can tweak it for the RTP grant

-Will need a representative present at the RTP meeting

-Sarah (maybe lance) can help cost out rounded v. dimensional and the 6 x 6 sized ones

Brian supports the $6,000 kiosk design in the right setting

-Sarah supports using weathered steel instead of painted steel

-Will need to include costs for sign fabrication

-Sara likes the metal mesh, the bull pen example, the upper left of the local kiosks example

Sources – Lance and Sarah to help with cost estimates

-Excalibur

-Newman signs out of South Dakota

-Buddy

Sites: Bold are those to be included in the RAC grant, others are those to include in other RTP grants

-Clints well site (site 23, Rim) – it is an existing site

  • Major portal – Sarah said she thinks one of this scale needs to give a sense of place
  • 3-panel Masonry-built bottom
  • Christa – said we’re talking $20k for this type of portal
  • One at red rock costs $15,000; built in 2010
  • Pull-out/fill would

-95 road off of Hwy 87 (site 3, Rim)

  • Gravelled road in a treed area
  • Sarah suggested a wood sign, 3-panelled design
  • Like the existing kiosk at clover
  • No base. Includes roof.
  • Dimensional with 6x6 posts
  • Includes craftmen-like quality
  • Metal mesh for attaching panels
  • Jerry to take a picture and send out

-141 Road (site 15, Rim) –

  • Can use same design as kiosk #3, above

-Junction of 240 and 90 portal (site #7, Flag) – Mormon Lake

  • Wood, 3-panel
  • Could be the same as the clover

-240 at Munds Park (site 14, Flag)

  • At urban interface
  • Could be metal or wood, but same basic design as clover
  • There is currently a 3-panel metal kiosk (like Rock Art panel)
  • Only needs fabrication of informational panels

-Access road to Ashurst Lake (Site 23, Flag)

  • Nothing currently existing, would need full site development including pull-out development
  • Design would lean more towards the Clover kiosk

-Off of 55, Schultz Pass Road (Site 3, Flag)

  • Should resemble the Clover site
  • Nothing there right now, but a pull-out does exist

-151/180 Junction (Site 18) – Hart Prairie

  • Nothing is located there now
  • A hardened surface for winter residence parking, but would need to lay gravel
  • Clover site design, with wood

-535/89A (Site 26, Flag) –

  • Wet weather road sign is there now; would need to replace that sign with a kiosk
  • Would need to do a pull-out
  • Clover, woody type sign – Brian suggested having a single panel sign here
  • Sarah suggested using rounded timbers
  • Chirsta suggested having multiple panels so we could tie in all of the fire prevention and wet weather road signage and consolidate
  • Brian agreed with this, makes sense to have three panels
  • From cost effectiveness standpoint, makes sense to have the standard wood sign

-FR125 and Lake Mary Road (Site 24, Flag)

  • No current pull-out or kiosk
  • Kiosk design would be clover-like (wood, 3 panel)

-FR700 (Site 11) - near Mountainaire

  • There is a hardened surface
  • There is a damaged kiosk, would need to replace
  • Clover, wood-based kiosk

-Road into Cinder Hills OV Area , FR776 - (Site 5, Flag)

  • Kiosks currently exists, but it is falling apart and not the right size
  • Need to replace
  • Right at the Urban Interface
  • 3-Panel metal kiosk
  • Urban, Rock Art design

-Junction of FR82 and I-40 (Site 19, Flag) –

  • Nothing currently there, would need to build pull-out
  • Clover-like wood posts

RAC Grant

-Generally groups agreed to putting in for a $50-$60k grant

-Needs to be approved by CLT

-Will need Ranger signatures

-Lance agreed to be project manager, but not a COR

  • Tina a COR, Steve may be a COR soon

-Money won’t carry over the fiscal year

  • May do some of it in-house
  • There is an IDIQ contract for engineering work
  • Lance to check into this to see if we could use an IDIQ to do ‘sign installation’

Could work with Cinder hills rough riders and FONAF, Coconino Trail Riders to get letters of support

-Could get

Different kiosks for different settings

-Main portals – rock base

-Main portals natural setting

  • 3 panel wooden structure, with roof
  • Clover-like design

-Main portals urban setting

  • This would be metal, with roof
  • $6,000 (including installation)
  • Disagreement over whether it needs double or single pitched