Coastlands Hotel and Convention Centre, Umhlanga

329 Umhlanga Rocks Drive, Durban

SPONSORSHIP OPPORTUNITIES
CONGRESS OVERVIEW

As part of its mandate to foster knowledge transfer towards the professional development of project, program and portfolio managers, Project Management South Africa (PMSA) produces world-class conferences and congresses.

In 2013, PMSA supports the national focus on infrastructure development by presenting a two-day congress exploring the role project management plays to deliver infrastructure projects and the lessons that can be learned from projects delivered within a broad range of industries.

The Infrastructure PM Congress, taking place in Durban, South Africa, will attract project people directly or indirectly involved in infrastructure development from the public and private sector. The conference format allows for presentations, panel discussions and interaction between delegates and speakers. Speakers are handpicked for their knowledge and relevance of their insights and experience to the congress theme and project management practices. An opportunity exists for corporates, service and solution providers to participate as delegates, exhibitors, donors or sponsors, as detailed in this document.

WHAT IS THE INFRASTRUCTURE PM CONGRESS?

South Africa’s President Jacob Zuma was just a few paragraphs into his State of the Nation address on 14 February 2013 when he spoke of the NPC-proposed infrastructure projects, reporting on progress made, the tasks ahead and alluding to the inevitable challenges accompanying the awarding of tenders in, in particular, the built environment. It feels that, since the build-up to 2010, the country has had a sustained and exhilarating focus on project management to deliver on the promises. Those project people tasked with the delivery are concerned with excellence, meeting timeframes and giving the end-user what they expect and hope for, all the while with the sense that the nation may be watching their every move. With this ongoing focus and investment at so many levels, it is pertinent that PMSA presents a dedicated opportunity to showcase some of the successes achieved and those in progress that fall under the infrastructure development banner.

CONGRESS FORMAT

The two-day event follows a congress format which sees invited speakers deliver their presentations in 45-minute timeslots throughout the two days, interspersed with lunch and refreshment breaks that serve as excellent networking opportunities. The programme is designed to offer learning and knowledge transfer in the project management sense, regardless of the industry to which the content of the presentation is related. This exchange of ideas across industries is a common theme within PMSA, which focusses on generic application of project, programme and portfolio management (PPPM) standards, methodologiesand best practices.

The event will look at infrastructure project management on a national level on one day, and on a provincial level the next. There is no shortage of local case studies and the proposed speaker list presents a compelling blend of industry types and project focus areas. Examples include the Durban-Free State-Gauteng logistics and industrial corridor; Durban Port’s Pier 2, the proposed new dug-out port at the old Durban Airport, bus and rail transport projects, to name just a few. Projects to come under the spotlight from a national perspective include the Square Kilometre Array, renewable energy initiatives, additional sources of technology delivery and a host of others with lessons learned that contribute to our local body of project knowledge.

SPONSORING AND EXHIBITING

An opportunity exists for companies to exhibit and / or promote their products and services for the duration of the congress. Exhibitions will be accommodated in areas of high traffic, such as where refreshments are served, to afford delegates and exhibitors the opportunity to interact.

WHO WOULD BENEFIT FROM SPONSORING / EXHIBITING

Sponsors and exhibitors are an intrinsic component of the PMSA congresses and conferences. The value of the opportunity is largely dependent on what the exhibitor / sponsor is prepared to put in, in terms of marketing their services, networking and otherwise participating in the event.

This is an ideal opportunity for providers of project management products and services as well as those who deliver projects to showcase the essence of their activities, attract new clients, employees, and otherwise promote themselves as thought leaders / employers of choice / innovators in the project management space.

PARTICIPATION OPPORTUNITIES

In the past, sponsors and exhibitors have found value in one or more of the following:

  • Presenting their goods and services by means of a ‘manned’ exhibit where company representatives engage with delegates on their range of offerings. Added value includes content that not only markets the exhibitor’s services but promotes their role as thought leaders / solution providers in a niche area of the industry. Delegates enjoy receiving practical information and resources that can assist them in their day-to-day work.
  • Participating as a key sponsor in order to have an opportunity to present in a session on the conference programme. This is not an opportunity to market a product or service per se, but to showcase inherent knowledge or insights of the sponsor organisation. This is also an ideal opportunity to share valuable lessons learned in specific project management themes.
  • Identifying a unique or creative way in which to entrench a product or service in the minds of the delegates. A vast array of opportunities exist, from clever give-aways to audio-visual presentations, quizzes, expert learning sessions etc. Most ideas can be negotiated with the conference organisers to tailor-make a sponsor opportunity.

SPONSOR / EXHIBITOR PACKAGES

CATEGORY / COST(exclusive of VAT)
HEADLINE SPONSOR (2 available) / R 60 000.00
STANDARD SPONSOR (unlimited) / R20000.00
EXHIBITOR (unlimited) / R7500.00
COCKTAIL EVENT SPONSOR (1 available) / R15000.00
INSERTS IN DELEGATE PACK / R 2000.00
AD HOC SPONSORSHIPS / Items or services sponsored
BENEFITS BREAKDOWN
ITEM / BENEFITS
HEADLINE SPONSORSHIP
Event naming rights, i.e. PMSA Infrastructure PM Congress brought to you by “Sponsor name” and “Sponsor name”.
CONFERENCE BAGS/FOLDERS & COLLATERAL / Company name and logo on all conference bags/folders – given to all registered delegates. Prime branding space on all collateral
Logo on congress brochures
Opening ‘Foreword’ published on congress programme.
REGISTRATION / 2 free exhibitor passes
4 free conference registrations (this includes attendance to the Cocktail Opening function)
INSERTS / Promotional sample/literature in delegate pack
WEBSITE / Company name and logo integrated into the Congress banner on the homepage of the PMSA website for a period of 6 months (July to December 2013) as PMSA KZN Conference Title Sponsor
Link from company name and logo to own company website
BANNERS / Display of 2 x pop-up banners at registration table
CONGRESS FLYER & ADVERTS / Company logo included on printed and electronic congress flyer and conference programme.
Company name and logo on any print or electronic advertising
SPEAKING OPPORTUNITY / Sponsor may provide a senior executive to deliver a paper (according to recommended content guidelines), speak in an opening session, or serve as a member or leader of a discussion panel.
15-minute welcome address on Day2 of event programme.
PRESS RELEASE / Acknowledgement of title sponsorship in all press releases to the media and event announcements.
EXHIBITION / Exhibition space in exhibition / refreshment area [3m x 3m shell scheme and two chairs and table provided]
DELEGATE DATABASE / A full database of all delegates who attended the conference for your networking purposes
FRAMED CERTIFICATE OF APPRECIATION / To be presented to Company representative in official Vote of Thanks at the Congress Closure
STANDARD SPONSORSHIP
CONFERENCE BAGS/FOLDERS & COLLATERAL / Logo on conference brochures
REGISTRATION / 2 free exhibitor passes
2 free delegate passes
INSERTS / Promotional sample/literature in delegate pack
WEBSITE / Logo to appear on homepage of the PMSA website for a period of 6 months (July to December 2013)
Link from company name and logo to own company website
BANNERS / Display of 2 x pop-up banners at registration table
EXHIBITION / Exhibition space in exhibition / refreshment area [3m x 3m shell scheme and two chairs and table provided]
DELEGATE DATABASE / A full database of all delegates who attended the conference for your networking purposes
FRAMED CERTIFICATE OF APPRECIATION / To be presented to Company representative in official Vote of Thanks at the Congress Closure
EXHIBITOR PACKAGE
REGISTRATION / 2 x exhibitor passes
INSERTS / Promotional sample/literature in delegate pack
EXHIBITION / Exhibition space in exhibition / refreshment area [3m x 3m shell scheme and two chairs and table provided]
DELEGATE DATABASE / A full database of all delegates who attended the conference for your networking purposes
COCKTAIL EVENT SPONSOR
CONFERENCE BAGS/FOLDERS & COLLATERAL / Company brochure in delegate pack.
Logo to appear on conference brochures as Cocktail event sponsor and exhibitor.
REGISTRATION / 2 x exhibitor passes
1 x free delegate pass
WEBSITE / Link from company name and logo to own company website
BANNERS / 2 x banners in the cocktail venue
CONGRESS FLYER & ADVERTS / Company logo included on printed and electronic congress flyer and conference programme.
Company name and logo on any print or electronic advertising
SPEAKING OPPORTUNITY / Sponsor may nominate a senior executive to introduce company at cocktail event.
EXHIBITION / Exhibition space in exhibition / refreshment area [3m x 3m shell scheme and two chairs and table provided]
AD HOC SPONSORSHIPS
DETAILS / To be discussed with organisers
PAYMENT TERMS
CATEGORY / PAYMENT TERM
HEADLINE, STANDARD & EXHIBITOR SPONSORSHIPS / 50% deposit due on booking.
Balance due by 19 July 2013
COCKTAIL EVENT & AD HOC SPONSORSHIPS / Terms discussed on booking
INSERTS IN CONFERENCE BAGS / Full amount due on booking

HOW TO RESERVE YOUR SPONSORSHIP / EXHIBITION SPACE

Kindly complete the Sponsorship Confirmation form on the next page and return it to PMSA by fax: 086639 8258, or email:.

Sponsorship Confirmation Form
PMSA Infrastructure PM Congress: 16 & 17 September 2013

This document serves to confirm our intention to purchase a Sponsorship Package for the above-mentioned event based on the terms and conditions outlined below and elsewhere in this document.

Company Name
Date
Contact Person for Event / Name:
Signature:
Contact Person for Payment / Name:
Tel:
Email:
Company Address Details
Company VAT number
Sponsorship Package Selected
(Cross applicable box) / Headline
Standard
Exhibitor
Cocktail Event
Inserts
Ad hoc
Details:
Special Information or Instructions

FINANCIAL TERMS AND CONDITIONS

Prices quoted are exclusive of VAT. As with any sponsorship opportunity as soon you financially commit to becoming a sponsor, your name will be associated with the conference and the exposure consistent with the purchased sponsorship package will commence.

Payment Terms are as follows:

Sponsorship Packages

50% payment on booking (to confirm booking)

50% balance payment by 15 August 2013

AD HOC Sponsorships
100% payment on confirmation of items sponsored

PAST PMSA CONFERENCES / CONGRESSES

PMSA has a notable track record for producing quality conferences exploring a wide range of themes and featuring some of the most prominent local and international thought leaders in the world today.

PMSA’s proud conferencing history is summarised below.

Date & Venue / Theme
May 1999
Royal Hotel Durban / From Vision to Reality – Focus on Africa beyond 2000
November 1999
Vodaworld, Johannesburg / Outcomes-Based Project Management into the new Millennium
June 2001
Durban Country Club / A Project Managers Dream For Development
April 2002
Indaba Hotel, Johannesburg / African Rhythm Project Management Conference 2002
October 2003
Durban / PMSA KZN Regional Conference: Growth and Opportunity
May 2004
Gallagher Estate, Johannesburg / Global Knowledge for Project Management Professionals
May 2005,
Volkswagen Convention Centre, Midrand / Gauteng Regional Conference
June 2006
Gallagher Estate, Johannesburg / PMSA National Conference: Growth and Collaboration for a Project Management Profession
Key Sponsor: The Xpert Group
June 2008
Gallagher Estate, Johannesburg / PMSA National Conference:
Key Sponsor: The Xpert Group
October 2008
ICC Durban / Project Excellence
Key Sponsor: ABSA
November 2009
KPMG, Cape Town / PMSA Western Cape Regional Conference: Lead, Motivate. Deliver. A salute to the relevance of Project Management
Key Sponsor: KPMG
September 2010
Birchwood Conference Centre, Johannesburg / PMSA National Conference: Review, Reflect, Renew
Key Sponsor: PM.Ideas
September 2011
Durban Country Club, Durban / KZN Regional Conference: The Good in Green
Key Sponsor: PM.Ideas
September 2012
Birchwood Conference Centre, Johannesburg / PMSA National Conference: Next Generation Project Management
Key Sponsor: Eskom
September 2013
Coastlands Hotel, Durban / PMSA Infrastructure Congress: Infrastructure PM: Inspiration, Initiation, Implementation
Additional Sponsors
Over the years, PMSA has been supported by a number of leading ‘projectised’ and project product and service delivery companies, including:
ABSA Corporate and Business Bank, Acutech, Alliance ERP, Aperture, Ares Africa, Business Connexion, Cohesion, Continuing Education at University of Pretoria, CPM, Cranefield, ESI International, Executive Business Solutions, Experiential Technologies, Falcon Electronics, Fluor, Fulcrum, GIBS, Ignite, IIL, Microsoft SA, Milpark BusinessSchool, Niro, PACE Services, PM Forum, PM Sight, PM.Ideas, PriceWaterhouse Coopers, ProjectLink, Services SETA, Snaptech, SSG Consulting, The Project Manager, TPG Africa, Triniti Business Solutions, TWP, UMTSA, University of Johannesburg, University of Southern Queensland, University of Stellenbosch Executive Development, University of Pretoria, VNA Consulting, X-Pert Academy

DELEGATES PROFILE

PMSA conferences and congresses attract a wide range of delegates. For the most part, they are senior project practitioners in their various industries, often with a background in construction, engineering, information technology, financial services and the growing number of fields where the discipline of project management is gaining a foothold. Delegates are often key decision-makers in the project context and responsible for realising organisational strategy through effective project, programme and portfolio management.

In a broad sense, delegates fall under the following range of job titles:

  • Project managers
  • Programme managers
  • Portfolio managers
  • PMO leaders
  • Change management practitioners
  • Consultants
  • Entrepreneurs
  • General managers
  • Company and departmental executives / leaders
  • Project specialists
  • Project engineers
  • Project support and project administration practitioners
  • Researchers in project management
  • Project education, training and service providers

INDUSTRIES REPRESENTED

Project, programme and portfolio management is steadily manifesting in all industries with business processes that can benefit from the prevailing and highly evolved standards and methods associated with the discipline. PMSA approaches the subject matter from a generic perspective, meaning that while content may refer to a specific case pertinent to an industry, the project lessons learned can be widely applied across industries.

In the past, the types of industries that have been represented at PMSA conferences and congresses include:

  • Government, utilities and other public services (e.g. Provincial, local and municipal government, Eskom, Transnet, SAPO)
  • Transport and logistics (e.g. Gautrain, Bombela Consortium)
  • The full spectrum of engineering disciplines (e.g. Joy Mining)
  • Consulting services (Colab, ARUP, PDNA)
  • Construction (e.g. Group Five, Aurecon)
  • Mining (e.g Khumba, Exxaro)
  • Manufacturing
  • Retail (e.g. Edcon, Woolworths, Shoprite)
  • Financial services (e.g. all major banks, Sanlam, Metropolitan)
  • Telecommunication (e.g. all major cellular operators, Telkom)
  • Marketing, media and advertising (e.g. Media 24)
  • Tertiary education (e.g. most major universities)
  • Professional services industries (e.g. Deloitte, PWC)
  • Information technology (e.g. BCX, Oracle, Bytes)
  • Medical services and public health (e.g. Netcare, MediClinic)

ABOUT PMSA

PMSA is a Section 21, non-statutory professional association comprising 1 400 paid-up members who are project managers or otherwise engaged in the project management discipline across a range of industry sectors. These sectors include but are not limited to construction and engineering, telecommunications, mining, financial services, information technology, marketing and communication and business consulting.

Since its inception in 1997, PMSA has built up notable credentials consistent with its original mandate. In terms of Relationships and Representation, PMSA:

  • Maintains a cooperative agreement with PMI
  • Is a founding member of the Global Alliance for Project Performance Standards (GAPPS)
  • Is represented on ISO working groups developing PM standards
  • Partners with PMForum, a global portal connecting all major role-players in project management
  • Maintains a working and mutually beneficial relationship with a large network of PM thought leaders, organisations and institutions around the world.

In terms of its range of activities and member benefits, PMSA:

  • Maintains a database of project managers registered with the association
  • Hosts a biennial national conference featuring select local and international speakers and peer reviewed academic presentations
  • Hosts regional conferences in the alternate year to the conference in KZN or Western Cape
  • Hosts professional development events on an on-going basis, hosted by branches and special interest groups
  • Operates a bookstore of PM titles
  • Publishes a member magazine
  • Publishes research reports of local studies in project management
  • Endorses and acts as consulting editor to a business to business magazine for the project management environment
  • Is in the process of publishing a career path and supporting documentation as a guideline for the traits, qualifications, accreditations, experience, knowledge and competency required to progress in PM and its related support and executive roles, as a career
  • Runs an Emerging Project Managers Group aimed at assisting emerging project managers to enter and thrive in the discipline, and has developed a programme for students and young graduates aimed at improving access into the profession
  • Has in the past facilitated local project recognition as feeder into an international awards programme and launched a local PMSA awards programme with criteria and processes relevant to South Africa and the unique local challenges and opportunities associated with our project environment. (This awards programme includes a category for project management of development projects)

CONTACT DETAILS

Congress Programme Enquiries – Iqbal Sheik ()
(Speaking slots, themes and preliminary programme)

Sponsorship and Exhibition Enquiries – Kamille Padayachee ()

General PMSA Enquires – Meisie Lebethoa ( / (011) 257-8003)

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