Chillicothe Public Library District

Board Meeting Agenda

February 26, 2018, 5:30 pm

430 N. Bradley Ave., Chillicothe, IL 61523

  1. Call to Order: The Meeting was called to order at 5:30 by President Sue Mowbray
  2. Present: Sue Mowbray, Jane Harrison, Judi Thornton, Mary Aylmer, Carmen Jenkins, Jeremy Friedrich
  3. Absent: Patty Audo
  4. Public Comment: none
  5. Approval of Minutes: January 2018 minutes were submitted by Judi Thornton. Motion made by Carmen Jenkins and seconded by Jane Harrison to approve; all voted in favor.
  6. Treasurer’s Report: Motion made by Jane Harrisonand seconded by Carmen Jenkins; all voted in favor.
  7. Director’s Report: Director Aylmer submitted her report for February.
  8. Unfinished Business:

a.)Sunday Hours: Director Aylmer recommended that the library hours remain at 12:00 to 5pm; all voted in favor.

b.)Computer Maintenance: CPLD’s main server was not compatible with the new equipment that was recently installed. CPLD was able to purchase two new servers from Dell for $5,676.50. This does not include implementation of software necessary for install and setup; estimate is $1,125.

c.)Policy Manual: Director Aylmer discussed a possible Policy Review Schedule.

7.)New Business;

a.)Trustee Appointment: President Mowbray introduced Raquel Herron. Raquel submitted a letter/resume requesting board approval to fill the available Trustee position on the board; all voted in favor.

b.)Trustee Oath of Office: Jeremy Friedrich and Raquel Herron were sworn in as CPLD Trustees to fill the two open positions.

8.)Adjournment into Closed Session:

a.)Carmen Jenkins proposed adjournment into closed session to discuss the directors performance appraisal Jane Harrison seconded the motion, all voted in favor. The board moved to closed session at 6:15.

9.)Reconvene into Open Session/Report from Closed: 7:35 pm reconvened into Open Session. No report was read.

10.)Board Concerns: none

11.)Announcements: Patron sent the library a post card to thank us for showing the movie “The Band’s Visit.” Genevieve & Megan wererecognized by a patron for their helpfulness.

12.)Adjournment:7:45 motion to adjourn by Carmen Jenkins and seconded by Jane Harrison, all voted in favor.