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CHAPTER 2. USE OF THE CORR (CORRECTION) COMMAND
PARAGRAPH PAGE
2.01General2-1
2.02CORR Processing...... 2-1
a.Screens Allowing CORR Processing...... 2-1
b.Protected (Noncorrectable) Fields...... 2-1
c.Impact On Other Systems...... 2-1
d.Online Processing...... 2-1
(1) 02S - Master Record Correction...... 2-1
(2) 02A - Master Record Correction...... 2-1
2.03Target Access and Response...... 2-2
a.Access Procedure...... 2-2
b.Target Response...... 2-2
c.Master Record Corrections...... 2-2
2.04Correctable Fields...... 2-3
a.M32 - CH31 Master Record Status...... 2-3
b.M33 - CH31 Entitlement/Diagnostic...... 2-4
c.M34 - CH31 Entitlement History...... 2-7
d.M36 - CH31 Award Data...... 2-8
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CHAPTER 2. USE OF THE CORR (CORRECTION) COMMAND
2.01 GENERAL
The CORR (Correction) command is available for both VR&C and Adjudication personnel. CORR will be used to access a chapter 31 master record, either to correct existing information or to add information that previously did not exist in the record. Corrections may only be made to master record types A, E or I.
2.02 CORR PROCESSING
a.Screens Allowing CORR Processing. The system will allow access to all chapter 31 MINQ screens through the CORR command. Changes to the chapter 31 master record may be made on the following screens:
(1)M32 Deduction/Receivable/Balance Data
(2)M32 CH31 Master Record Status
(3)M33 CH31 Entitlement/Diagnostic
(4)M34 CH31 Entitlement History
(5)M36 CH31 Award Data
However, corrections to the MOI screen can only be accomplished by Finance personnel.
b.Protected (Noncorrectable) Fields. The number of fields which can be corrected by Target is limited. The cursor will not move to fields to which no change can be made.
c.Impact on Other Systems. A correction to a chapter 31 master record does not affect the BIRLS, C&P, or the other education systems. If corrections to other records are necessary as a result of corrections to the chapter 31 master record, follow current procedures for BIRLS update, chapter 32, 34, and 35 update (M22-2, pt. V, par. 4.22)., chapter 106 update, and chapter 30 update.
d.Online Processing. Chapter 31 CORR processing is done on line, as is the updating of the chapter 31 master record. Entries made to Target correctable fields will immediately update the chapter 31 master record once CORR processing is completed. There are two types of CORR transactions:
(1) 1102S" - Master Record Correction. This transaction is generated when the CORR command is used to add to or correct fields on either the M32, M33, M34 or M36 screen. When any of these screens is displayed, the cursor will be positioned at the first correctable field.
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(2) "102A" - Master Record Correction. This transaction is generated when using the CORR command for the MOI screen. The system will allow access to the MOI screen through the CORR command, but corrections to this screen can only be made by Finance personnel.
2.03 TARGET ACCESS AND RESPONSE
a.Access Procedure. Access will be from the Ready screen using the CORR command, the operator's password, the file number, and the benefit type. Screen Number can be entered as an optional entry if a specific screen is required. If the benefit type is not entered on the Ready screen, the system will default to the standard C&P and CH34/35 processing.
b.Target Response. After making the proper Ready screen entries and pressing the Enter key, the screen requested in the screen number field of the Ready screen will normally be displayed. If the screen number field was not completed on the Ready screen, the M32 screen will be displayed. However, if there is more than one payee for the record requested, an S02 selection screen will be displayed listing all payees. The veteran's record (payee 00) is the only record in which data may be changed using the CORR command. Selection may be made by placing an "XI' in front of the desired record and pressing the Enter key. If a record is not available, the Ready screen will be redisplayed with an explanatory message.
c.Master Record Corrections. When a correction screen is displayed, the operator may enter data in the correctable fields, request another screen or both. Additionally, the operator may restore the original displayed data on the screen by using the RES function. If the field to be corrected contains data, this data should be erased and the correct data entered. If the field to be corrected is blank, the correct data should be entered. If the operator enters new data or changes old data and presses the Enter key, the entries are edited for validity and a statistical update transaction (02S) is generated. If no data elements are changed or entered and no additional screen is requested, the operator may terminate processing by hitting the Enter key. If END is entered in the Next Screen field, processing is terminated, all screen input is lost and no transaction is sent. If another screen is requested, however, it will be displayed after the generation of any correction transactions from the current screen. The valid entries for Next Screen while under the CORR command are 31M, MOI, M32, M33, M34, M35, M36, M37, M38 or END.
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2.04 CORRECTABLE FIELDS
The fields listed by screen below are correctable using the CORR command.
a.M32 - CH31 Master Record Status. The M32 screen correctable fields and their allowable entries are:
FIELD NAMEALLOWABLE ENTRIES
STATION NUMCorrections to this field can
only be made if the operator is
from Muskogee (STA 351).
POWER OF ATTORNEYThe following powers of attorney
can be entered as alphabetic or
numeric characters: PVA (71) AL
(74) ARC (75) AVC (76) AMV (77)
DAV (83) JWV (86) MPH (89) VFW
(97). All other entries in the
power of attorney field must be
the equivalents in M22-2, part
VIII, chapter 3, paragraph
3.16. Blanks may be entered to
delete a power of attorney.
FIDUCIARY FOLDER LOCATIONAny valid station number
except 376 or 358.
FOLDER PULLAny single alphabetical letter
between A and Z.
RETIRED R&E FOLDERNO is the only valid entry.
PHONE NUMBERAny valid phone number and area
code, with or without dashes.
SOCIAL SECURITY NUMBERAny 9-digit number, with or
without dashes or spaces. If
file number is 9 digits, entry
must match the file number.
Cannot be all zeros within a
group (EX: OOO-XX-XXXX).
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FIELD NAMEALLOWABLE ENTRIES
BIRTH DATEA valid date (MMDDYY, with or
without dashes). It must be at
least 15 years in the past.
SEXM or F.
EOD (ENTERED ON DUTY)Any valid date, with or without
dashes, or blank. Blanks are
not a valid entry for the first
EOD date line. The EOD date
cannot be later than the RAD
date for the same line.
RAD (RELEASED FROMAny valid date, with or without
ACTIVE DUTY)dashes, or blank. The RAD date
must be blank if the EOD date
for the same line is blank. The
RAD date may be blank if the EOD
date and the inservice indicator
(see IN-SVC field below) are
entered. The RAD date cannot be
earlier than EOD date for the
same line.
IN-SVCX or blank. If X entered, an
EOD date must exist without an
RAD date. If applicant is still
in service, TERMINATION DATE and
INIT RATING NOTICE fields on the
M33 screen will be blank.
b.M33 CH31 Entitlement/Diagnostic. The M33 screen correctable fields and their allowable entries are:
FIELD NAME ALLOWABLE ENTRIES
TEMPORARY ENTITLEMENTX or blank. If entry equals "
X," master record type must be
“I” or "E."
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FIELD NAMEALLOWABLE ENTRIES
CURRENT SC CONDITIONSAny valid diagnostic code,
entered as NNNN6666,
NNNN-NNNN, NNNN/NNNN,
NNNNNNNN6, NNNN-AA, or
NNNN/AA. NOTE: The SC
CONDITION field contains two
separate entries. The one in
the first four positions will
always be a diagnostic code and
must be greater than 4999. No
more than two entries of a
single diagnostic code in the
range of "5316" through "5321"
are allowed. If data are
present in first 4 positions
only, slash (/) is suppressed
and other positions show blank.
Up to 3 sets of conditions are
allowed.
The second four positions will
contain either a two position
alpha code or a diagnostic code
which must be greater than
4999. If entry is ES
(extra-schedular), US (under-
schedular), or PP (permanent
partial), the entries below do
not apply.
No more than two entries of a
single diagnostic code in the
range of "5316" through "5321"
are allowed.
If corresponding SC PERCENT
contains an entry, then SC
CONDITION also requires an
entry. If the first
four-position DIAG CODE is
changed, the corresponding
legend must also be changed
accordingly. If the DIAG CODES
are deleted, the corresponding
legend must also be eliminated.
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FIELD NAMEALLOWABLE ENTRIES
CURRENT PERCENTThe valid percentage assigned
the associated condition. Enter as 00 to 100 in increments of 10 only. If a current percentage exists, an associated current condition must exist, unless MEMO RATING equals "X."
Since each SC CONDITION can contain two diagnostic codes, if two codes are entered, SC PERCENT must be acceptable for one of them.
CURRENT COMBINED DEGREEAny valid numeric entry 000
to 100 in increments of 10, or blank. If an entry exists in SC(service-connected) CONDITION, or if INDIVIDUAL UNEMPLOY IND equals "X," then an entry is required unless MEMO RATING equals "X."
ADDITIONAL CONDITIONSValid numeric entries are I
through 9 if more than three SC conditions exist, or blank if no more than three SC conditions exist.
MILITARY RETIRED PAYIndicator that veteran is
receiving military retirement pay in lieu of VA compensation. If present, entry must be "XI' or blank.
MEMORANDUM RATINGEntry must be "X" or blank.
Entry is required if all SC PERCENTS are blank and SC COMBINED DEGREE is blank.
INDIVIDUAL UNEMPLOYABILITYValid entry is "XI' or blank. If
"XI' is entered, the CURRENT COMBINED DEGREE must be less than 100 or greater than 50 (if valid numeric entry). If "X" and MEMO RATING equals "X," an error message will be displayed and both fields will be highlighted.
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FIELD NAMEALLOWABLE ENTRIES
COMPETENTValid entries are "YES" or "NO."
YES will convert to a "1" and
NO will convert to a "2."
c.M34 - CH31 Entitlement History. The M34 screen correctable fields and their allowable entries are:
FIELD NAMEALLOWABLE ENTRIES
FACILITY NAMEEnter up to 20 characters of the
facility's name for any period of prior VA educational benefits (non-CH31 training). Entry of up to five facilities may be made. An erroneous entry may be deleted by setting it to blanks.
TRAINING TYPEThe type of training at the facility.
Valid entries are "A" thru "L" or
"X." The types of training are:
A - Graduate School
B - Undergraduate
C - College, Non-degree
D - Non-college Degree,
Vocational/Technical
Post High School
E - Other Vocational/Technical
F - High School
G - On-the-job Training (OJT)
H - Farm Co-op
I - Special Restorative
Training (chapter 35)
J-Flight Training (chapters
32 and 34)
K-Apprenticeship (chapters
34 and 35)
L-Elementary School
X-Other
COURSE NAMEThe course name for the training
facility listed.
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FIELD NAMEALLOWABLE ENTRIES
ENTITLEMENT USEDThe entitlement used for the course
listed, entered as MMDD or MM-DD or blanks. Any 2-digit numerical entry of 00 through 99 is valid for "MM," and valid 2-digit numerical entries for "DD" are 00 through 29.
BENEFIT TYPEThe type of VA benefit the veteran
received for the course. This may be entered as CH30, CH32, CH34, CH35, 9016, 9036, WWII, CH33, 1066, or OTH6.
TRAINING STATUSFor each course, enter "S" for
satisfactory progress or conduct and cooperation, "U" for unsatisfactory progress or conduct and cooperation, or "I" for in-training (course still underway). In-training may only be indicated on the first line.
ADDITIONAL TRAININGNumber of training periods not
OVER 5shown. Displayed as numeric
between 1 - 9 or blank. Entry of 1 would indicate six periods of
training: the five listed and 1 additional not shown. Blank or 0 will be entered if 5 or less periods of training exist.
d.M36 - CH31 Award Data. The M36 screen correctable fields and their allowable entries are:
FIELD NAMEALLOWABLE ENTRIES
FACILITY CODEAny valid eight-digit facility code.
(Only the current award line can be
edited.)
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FIELD NAMEALLOWABLE ENTRIES
ENTITLEMENT CODEEntry will be based upon period
of service at last discharge and
must be 2-digit numeric, in the
range 01 through 07. (Only the
current award line can be
edited.)
01 Other
02 WWII
03 Pre-KC (PTE)
04 KC (Korean conflict)
05 Post-KC (PTE)
06 VE (Vietnam Era)
07 Post-VE (PTE)
LATER PERIODS INDICATORValid entry is "X" or blank. If
"X," then number of LATER PERIODS cannot be equal to zeros, and EARLIER PERIODS INDICATOR cannot equal "X."
EARLIER PERIODS INDICATORValid entry is "X" or blank. If
"X," the number of EARLIER PERIODS cannot be equal to zeros, and LATER PERIODS INDICATOR cannot be equal to "x."
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