CARN BREA PARISH COUNCIL
Minutes of the Annual Parish Assembly held at Treloweth Community Hall, on Thursday 8th May 2014 commencing at 7.00 p.m.
PRESENT: Councillors C.E.N. Bickford, Mrs. D.Cousins,R. Drew, Mrs. B. Fielder,P. Holmes, C. Jordan,S. Larner- Brown, C. Lawrence,M. Moyle, Miss J. Pollock, A. Russell, D. Tellam
ALSO PRESENT: Mrs. P. Coombe and family, Mr. D. Newman, Mr. D. Houston,Mrs. P. Kurzfield (Secretary of Carn Brea Village Hall Committee) three members of the Carn Brea Village Hall Committee, Mr. P. Lee, Ms. A. Fuller
1.Welcome to the meeting by the Chairman
Cllr. C.E.N.Bickford welcomed Members of the Council and members of the
public to the Annual Parish Assembly
A written report was received from the Four Lanes Community Group (appendix A)
2.TO PRESENT THE CLARENCE COOMBE AWARD
Mrs. Coombepresented the award to Carn Brea Village Hall Committee.
3.TO PRESENT A PLAQUE OF APPRECIATION
The Chairman thanked Ms. A. Fuller for her hard work since September 2007 and presented her with a plaquefor services to the Parish Council.
4.REPORT
The Chairman thanked Councillors, the Vice Chairman, Chairmen of Committees, the Cornwall Councillors, the community of Carn Brea (especially the volunteers) and staff for their hard work throughout the year. A copy of the Annual Report was circulated(Appendix A).
The meeting closed at7.12 p.m.
CARN BREA PARISH COUNCIL
Minutes of the Annual Parish Meetingheld at Treloweth Community Hall, on Thursday 8th May 2014, commencing at7.13p.m.
PRESENT:Councillors C.E.N. Bickford, Mrs. D. Cousins, R. Drew, Mrs. B. Fielder, P. Holmes, C. Jordan, S. Larner- Brown, C. Lawrence, M. Moyle, Miss J. Pollock, A. Russell, D. Tellam
ALSO PRESENT: Mrs. P. Coombe and family, Mr. D. Newman, Mr. D. Houston, Mrs. P. Kurzfield (Secretary of Carn Brea Village Hall Committee) three members of the Carn Brea Village Hall Committee, Mr. P. Lee, Ms. A. Fuller
1.ELECTION OF CHAIRMAN
Nominations were requested for the position of Chairman.
Cllr. Holmesproposed Cllr.C.E.N. Bickfordseconded by Cllr. R. Drew
Cllr. C.E.N. Bickfordwas duly elected Chairman and signed the Declaration of Acceptance of Office.
2.ELECTION OF VICE CHAIRMAN
Cllr. P. Holmes was elected Vice Chairman.
Cllr.Miss J. Pollockproposed, seconded by Cllr. C. Jordan
3. APOLOGIES FOR ABSENCE
APOLOGIES: Cllr. P. Cousins (business), C. Skinner (another meeting), P. Mather (personal)
4.MEMBERS TO DECLARE PERSONAL AND PREJUDICIAL INTERESTS (INCLUDING THE DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THIS AGENDA
There were no declarations of personal and prejudicial interests.
TO CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATIONS ON ITEMS ON THE AGENDA
There were no written applications for dispensations on items on the agenda.
5. TOAPPOINTMEMBERS TO SERVE ON COMMITTEES AND
WORKING PARTIES OF THE COUNCIL
[a] Cllr.C.E.N. Bickford to be responsible for the Health and Safety at Work Policies for the Council.
[b] Cllr. R. Drew was appointed as Police Liaison Officer.
[c] Tree Warden – The Chairman proposed that as the tree planting projects were dealt with by the Regeneration committee it would be appropriate for the appointment to be discussed by the committee. The proposal was seconded by Cllr. Mrs. D. Cousins.
Resolved: that the appointment of the tree warden is discussed by the Regeneration committee.
Proposed: Cllr. C.E.N. BickfordSeconded: Cllr. Mrs. D. Cousins
6.To appoint Members to serve on Committees and Working Parties
Planning Committee -
Barncoose ward: Cllr. C. Jordan, S. Larner-Brown
Pool ward - Cllrs.P Cousins, Mrs. D. Cousins, Mrs. B. Fielder
Four Lanes ward - Cllrs. Miss J. Pollock, P. Mather, D. Tellam
East Hill ward – Cllr. A. Russell
Tolgus ward –Cllr. R. Drew
[b] Regeneration Committee - Cllrs.Mrs. D. Cousins,R. Drew, Mrs.B. Fielder, C Jordan, C. Lawrence, S. Larner-Brown, Miss J. Pollock, P. Mather, C.Skinner,A. Russell
[c] Staffing/Health and Safety at Work Committee/Finance - Cllrs.D. Cousins, R. Drew, C Jordan, C. Lawrence, Mrs. B. Fielder, A. Russell, S. Larner- Brown
[d] The Four Ward Working Parties - The respective ward Members were
appointed to serve on their respective Ward Working Parties. (Pool and East Hill Ward to be amalgamated) and Barncoose and Tolgus Ward to be amalgamated).
[e] Treloweth Hall Committee - Cllrs.S. Larner-Brown, Mrs. B. Fielder,C. Jordan, M. Moyle
[f] CC Owned Land & Provision of Allotment Working Party – Mrs. D. Cousins, Mrs. B. Fielder, C. Jordan, C. Skinner
[g]Parish Plan Working Party – Cllrs. R. Drew, C. Jordan, C. Lawrence, P. Mather, M. Moyle, Miss J. Pollock, A. Russell
7.APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
Resolved: To appoint representatives to serve on outside bodies.
[i] CAPTC - Cllrs. C.E.N. Bickford, Cllr. P. Holmes
[ii] CALC – Cllrs.C.E.N. Bickford, Cllr. P. Holmes
[iii] Four Lanes Regeneration Group- Cllr. C. Lawrence
[iv] Mineral Tramways – Cllr. D. Tellam
[v] Carn Brea Village Institute – Cllr. C.E.N.Bickford
[vi]Victim Support - vacant
[vii] Parish Transport - Cllr. C. Jordan
[viii] Community Network – Cllr. C.E.N. Bickford
[ix] SITA – Cllr. C. Lawrence
8.TO REVIEW THE TERMS OF REFERENCES FOR COMMITTEES
The Council reviewed the Terms of Reference for the Planning, Regeneration and
Health & Safety, Staffing & Finance Committees.
9.INSPECT ANY DEEDS AND TRUST INSTRUMENTS IN THE
CUSTODY OF THE COUNCIL
The Chairman reported that photocopies of the deeds and trust instruments are filed in the office.
10.TO REVIEW AND CONFIRM THE ARRANGEMENTS FOR INSURANCE COVER
IN RESPECT OF ALL INSURED RISKS
It was agreed that the Health & Safety, Staffing & Finance committee would review the
arrangements for insurance cover in respect of all insured risks.
11.ANNUAL SUBSCRIPTIONS TO OUTSIDE BODIES
[a] CAPTC and Association of Larger Councils, [b] Ramblers Association [c] South West Provincial Employers
Resolved: that the Council continues to hold membership to the following bodies.
[d] To agree the Council’s insurers.
Resolved: that the Council continues with Zurich Insurance.
12. Motion " That the Council shall continue to bank with Lloyd's Bank plc and all previous resolutions in respect of the requirements of the Bank be continued. That four Members, who shall sign the Council's bank orders etc., shall be appointed. That two signatures on each order or cheque shall be required as at present. The mandate of the 16th November 1995 requiring that only one signature is required to move money from one account to another, be confirmed
Resolved: That the Council shall continue to bank with Lloyd's Bank plc and all previous resolutions in respect of the requirements of the Bank be continued. That four Members, who shall sign the Council's bank orders etc shall be appointed. That two signatures on each order or cheque shall be required as at present. The mandate of the 16th November 1995 requiring that only one signature is required to move money from one account to another, be confirmed.
The following Members to be the signatories -
It was agreed that the current four signatories (Cllrs. M Moyle, Mrs. B. Fielder, C.E.N. Bickford, P. Holmes)
13. TO CONFIRM THE CHAIRMAN’S ALLOWANCE IN PURSUANCE OF SECTION
15(5) OF THE LOCAL GOVERNMENT ACT 1972.
Cllr. C.E.N. Bickford declared a pecuniary interest.
Cllr. P. Holmes took the chair.
Resolved: that the Chairman’s Allowance be set at £700.00.
14.TO CONFIRM DATES AND TIMES OF ORDINARY MEETINGS OF THE COUNCIL FOR THE ENSUING YEAR.
Resolved: that the dates and times are confirmed.
The meeting closed at7.23 p.m.
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