Canadian Association of Elizabeth Fry Societies
Minutes of the Annual General Meeting
June 1, 2013 – Kelowna, B.C.
1. Identification of Participants
a) Voting Members
Sue Dunlop, President Lucie Joncas, Past President
Cathie Penny, Treasurer Nancy Poon, Secretary
Ruth Gagnon, Quebec Liliane Aflalo, Quebec
Cynthia Olsen, Northwest Ontario Heather Koller, Northwest Ontario
Leanne Kilby, Hamilton Erin Hallock, Hamilton
Judy Garneau, Kitchener-Waterloo Candace Pitvor, Kitchener-Waterloo
Paula King, Simcoe County Tracy Wood, Simcoe County
Sue Delanoy, Saskatchewan Diana Majury, Ottawa
Gillian Gough, Saskatchewan Bryonie Baxter, Ottawa
Nancy Poon, Saskatchewan Marlyn Bennett, Manitoba
Tracy Booth, Manitoba Barbara Hagen, Calgary
Virginia Ashley, Calgary Susan Jones, Peterborough
Monique Bois, Sudbury Patricia Zimmer, Peterborough Alison Bellaire, Toronto Michelle Coombs, Toronto
Maureen Schizkoske, Sudbury Toni Sinclair, Edmonton
Brittany Barteski, Edmonton Bonnie Parker, Edmonton Jennifer Bowes, Saskatoon Darlene MacEachern, Cape Breton Jeanette Milley, Nova Scotia Denise Durette, Saint John Elaine McLaughlin, Saint John Nicole Farmer, Nova Scotia
Kathi Heim, Prince George Bernice Blackburn, Prince George
Mollie Both, Kamloops Katherine Alexander, Yukon
Jennie Cunningham, Yukon Suzie Dunn, Yukon Louise Richards, Kamloops Aimee Thompson, Central Okanagan
Dawn Kuehn, Central Okanagan Monique Karlstrom, Central Okanagan
Kathy Paulos, South Cariboo Yoriko Susanj, South Cariboo
Bernice Blackburn, Prince George
b) Regrets
Deborah Riddle, Peel-Halton
Shawn Bayes, Vancouver
c) Staff
Kim Pate
Candice Pilgrim
2. Reading of Mission Statement
Sue Dunlop read out the Mission Statement of CAEFS in English and Ruth Gagnon la lit en français.
3. Motion to Approve the Agenda Appendix I
Motion: That the agenda of the Annual General Meeting be accepted as circulated.
Moved by Candace Pitvor; seconded by Alison Bellaire; carried unanimously.
4. Motion to Approve the Minutes of the June 8, 2012 AGM Appendix II
Motion: That the minutes of the Annual General Meeting held on June 8, 2012, be adopted with the correction of the list of attendees.
Moved by Darlene MacEachern; seconded by Barbara Hagen; carried unanimously.
5. Annual Report 2012 – 2013 Appendix III
a) President’s Report
Sue Dunlop welcomed and acknowledged the AGM participants and thanked the retiring members of the Board, as well as the Elizabeth Fry Society of Central Okanagan for hosting the CAEFS AGM. Sue also announced the development of Janet Ritch Hope Education Fund by CAEFS, thanks to a donation from Janet Ritch. In addition, CAEFS has agreed to administer the outstanding funds left upon the dissolution of the Council of Elizabeth Fry Societies of Ontario (CEFSO).
b) Treasurer’s Report
Cathie reviewed her written report and the audited financial statements for CAEFS with the membership.
i) Approval of Financial Decisions and Payments of the Past Fiscal Year
Motion: That the membership accept the Treasurer’s Report, including confirmation and approval of all financial decisions and payments made on behalf of CAEFS over the past fiscal year 2012-2013.
Moved by Cathie Penny; seconded by Denise Durette; carried unanimously.
ii) Audited Financial Statements
Motion: That the membership accept the Treasurer’s Report, including confirmation and approval of all financial decisions and payments made on behalf of CAEFS over the past fiscal year, and the audited financial statements, for CAEFS for the fiscal year 2012-2013.
Moved by Cathie Penny; seconded by Judy Garneau; carried unanimously.
iii) Appointment of Auditors
Motion: That Vallance Chartered Accountants be appointed as the auditors for CAEFS for the fiscal year, April 1, 2012–March 31, 2013.
Moved by Cathie Penny; seconded by Toni Sinclair; carried unanimously.
c) Executive Director’s Report
In addition to her written report, Kim thanked the CAEFS’ Regional Advocates, Board, membership, and staff and indicated that all honours belong to the collective Elizabeth Fry network, as they recognized the work of all of CAEFS’ membership. Kim also thanked Aimee Thompson, the Executive Director of Elizabeth Fry Society of Central Okanagan, and her staff and volunteers for hosting the CAEFS AGM. Kim thanked and recognized the particular contributions of the Regional Advocacy Teams. Kim also encouraged the membership to develop collective and collaborative initiatives for service delivery and public education.
d) Regional Reports Appendix IV
i) Pacific Regional Report
ii) Prairie Regional and Okimaw Ohci Healing Lodge Report
iii) Ontario Regional Report
iv) Quebec Regional Report
v) Atlantic Regional Report
The membership discussed concerns about the lack of available mental health services to which women might be sentenced and/or released.
e) Committee Reports Appendix V
i) Social Action
The Social Action Committee requested that all members submit prison surveys every month. We want to ensure that we have an accurate snapshot of the situation across the country, so that we may issue a report about the state of the imprisonment of women throughout Canada.
ii) Diversity Concerns
iii) Housing Committee
iv) Membership, AGM and Bursary
Candace Pitvor, chair of the Membership, AGM and Bursary Committee, announced that the
following women were selected to receive Elizabeth Fry Memorial bursaries:
Pacific Natasha Warren & Ruby-Ann Ruffolo
Prairie Kayla Thompson & Rachel Gorman
Ontario Tina Eldridge & Mary Loonskin
Quebec Susan Hunt & Ingrid Milenko
Atlantic Shelley Lynn Marr & Penny Boudreau
Motion: That the President’s, Treasurer’s, Executive Director’s, Regional and Committee Reports be accepted as tabled and presented.
Moved by Erin Hallock; seconded by Virginia Ashley; carried unanimously.
6. Resolutions Plenary Appendix VI
a) The Executive Committee of CAEFS presented the following resolution:
Whereas CAEFS must update our constitution and by-laws to comply with the new Canada Not-for-Proft Corporations Act; and,
Therefore be it Resolved That CAEFS adopt the amended Articles of Continuance and By-Laws circulated and attached to these Minutes.
Moved by Diana Majury; seconded by Aimee Thompson; carried unanimously.
7. Ten Year Volunteer and Staff Announcements Appendix VII
The names of volunteers and staff listed were read out and certificates were distributed.
8. Date and Location of 2014 Annual General Meeting
The CAEFS’ membership welcomed the offer of the CAEFS’ office to host the next AGM.
9. Adjournment
Motion: That the Annual General Meeting of the Canadian Association of Elizabeth Fry Societies be adjourned at 12:55 p.m. Pacific time.
Moved by Leanne Kilby; seconded by Heather Koller; Celebrated unanimously.
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