CAMP NAMANU WEDDING GUIDE AND AGREEMENT
Camp Namanu’sWeddingPackageoffers exclusiveuse ofCamp(excludingfacilities notrented),ceremonyand receptionspacefor upto300 guests and2 nightslodgingfor upto100 guests.Optionaladd-on’s include overnightcabin/lodgespaceandactivities.Self-cateringandalcohol are permitted.Parkingis limitedto110vehicles.Nopetsare allowed atCampNamanu.
Weddingpackagegroupspaceincludes:Raker Lodge,UncleToby’s Story House and BlueWingLodge Package Accommodations includes:Ginny’sLodge,BlueWingCabins(4), A-FrameLodgeandTawanka Lodge.
BaseWedding RentalPackageis$7,000.
Click thelinktoour websiterental pageforavideohighlightingsomeofCamp Namanu’sLodges,Cabinsand facilities. CampNamanu.org
We encourageyoutoscheduleatourofCamp Namanuprior tosubmittingyourwedding rental agreementto assure thatyouhavechosen appropriate facilitiesfor your event.Our property sitestaffcanalsoanswer more specific questions abouteachspace.Contactour Rental Manager toscheduleatour ofthesiteat .
Camp NamanuWedding RentalApplicationand PaymentProcess
- DownloadtheCampNamanuWedding Rental Guide andAgreement Form or email requestto .
- Contactthe Camp Namanu Rental Managerat toconfirmdateavailability, answer anyinitial rental questions and schedulesitetour (tour is optional)
- CompletetheCampNamanuWedding Rental Guide andAgreement Form.Selectany additionalgroupspace,cabin/lodge overnightspace,dining serviceor desired activities.
- Submit signedWeddingRental Agreementwith40%oftotal rentalfee(min$2,000) to theCampFireColumbiamainoffice.
- Rental reservationconfirmedwithin5businessdaysafter receiptofagreement anddeposit.
- 90days prior to arrival date,additional40%total rental feedeposit (min$2,000) duetoCampFire office.
- 30days prior to arrival date,remainingbalanceand insurancecertificatedue.
- 14days prior to arrival dateconfirmnumber ofguestsfor diningservice and activities (if applicable
We need some basic event information from you here. Fill this page out and read the pages below that explain the activities and services we offer, then please fill out the form on pages 7-9. Once you have completed that step, the last part is reading the rules and regulations and then sign on the bottom of the last page. Please make sure you have read and understand the payment steps on the previous page. If you have questions or concerns please contact the Rental Manager at
Today’sDate:
ORGANIZATON / GROUP NAME:
Address: City: ______Zip:______
ARRIVAL DATE:______DEPARTURE DATE: ______
ARRIVAL TIME:______AM / PM (evening check in5pm)
DEPARTURETIME:______AM / PM(overnightcheck out 11pm)
RENTAL: # of DAYS______# ofNIGHTS ______WEDDINGDATE: ______
Estimated # ofGROUP PARTICIPANTS (max 300):______
Estimated PARTICIPANT AGE : FROM ______TO______
Estimated # of VEHICLES(maximum allowed 110):
GROUPLEADER CONTACTINFORMATION:
First Name Last Name
Address (If different from Group Name):
Home Phone ______Cell Phone______Work Phone ______
Email: Is email agoodway to contact leader? Y / N
Camp Namanu WeddingRentalGuestAccommodations and Group Spaces
GroupSpaces(maximum 300guests):
The buildings listed below are big group spaces for your guests to eat, dance, and celebrate your wedding together:
1.Raker Lodge,capacity300
Raker Lodgeis the primarydiningandmeetinghallatCampNamanu. Itcanaccommodate upto300diners,or half asmany folk dancers.Ampleelectriclightingprovides ahealthyatmosphere for meals and programs.The Lodge has electric heatandtwofireplaces thatcanmake thisacozy retreatoncold,wetdays.Thekitchenis equippedwithalargegrill,Hobart dishwasher, walk-inrefrigerator,freezers,anicemachine,ovens andmixers.
2.UncleToby’sStoryHouse,capacity300
The Story Houseisabeautiful, historicLodgewith ampleroom forupto300. Itincludesastage,completewith back-stage areas,andproscenium archofsorts. Abeautiful stonefireplaceprojects itswarmth ontothemain floor, withasmaller fireplaceinanupper loftarea.Toby’s Story Househas electricitywith outlets.
WhatcanonenotdoinUncleToby’s? Ceremonyhall, Dancehall,meetinghall,performancehall,indoor campfire space, aquietspottorestthewhole group,oraplace togeteveryonesinging,UncleToby’s candoit all!
3.Blue WingLodge,capacity 55
BlueWingLodgeis adjacenttoour 4 BlueWingCabins,TheLodgeserve astheperfectspacefor thewedding party toprepare for theceremony. Itis cozy withelectricity andastonefireplace. Italsohas abathroomand kitchenspace.
Wedding Package Overnight Accommodations(maximum 100guests): Eachlodge/cabinhaselectricityandheat, TawankaLodgedoesnothave an interiorbathroom
The lodges and cabins listed below are spaces included in the Wedding Package that your guests will be staying in (of course you are welcome to make additional bookings if more accommodations are needed):
1.Ginny’sLodge-capacity 20
Ginny’s Lodgeis agreatmeetingspaceor residential cabin. Two smallprivatebedrooms serve tokeepthe snorers fromwaking therest ofthegroup, orgivethat added bitofpersonal space.Ginny’s Lodgehas two handicappedaccessiblebathrooms withshowers andafullkitchenbigenoughtocook for 50. A woodstove, tablesand benches for30,andalargecovered front porch. This isa greatspacefor a widevarietyof uses.
2.A-FrameLodge- capacity 12
TheA-Frameisamulti-purposebuildingthatincludesabathroom andakitchenette.There isamplesleeping spacefor 12. Acozy fireplace helps keepthis space friendlyandwarm.
3.TawankaLodge- capacity 12
This charmingbuildinghasalovely back porch withaview oftheSandy River.Used by theCounselors in
Traininginthesummer, thehistory oftheirexperienceiswritteninplaquesdatingback tothe1960’s. This isoneofthecoziestbuildingsonsite
4.Blue Wing Cabins(4)-capacity percabin14
These4beautiful andextremely comfortablecabins are ournewestaccommodations.Builtinthespringof
2008,thesecabinsweredesignedspecifically for our younger CampNamanusummer campers andhavean interior bathroomandshower.Thecabinsleepingspaceis separatedintosleeping pods with2-6beds ineach areawhichoffers additionalprivacy.
FOLLOWING SECTION DETAILSOPTIONAL PACKAGE ADD-ON’SFOR ACCOMODATIONS,OR ACTIVITIES
OPTIONALADD-ON ACCOMODATIONS (LODGES& CABINS)
Namanu offersbothlarger Lodges andsmaller Cabinswithmaximumcapacitiesrangingfrom6to20peoplein aspace.EachLodge/Cabinoffers varied amenitiesincluding electric heat,lights, interior bathroom(s), kitchen/kitchenette,fireplace/woodstove. Units thatdonothaveinteriorbathroomsdohavenearby facilities. Seespecific unit descriptioncodefor details.Fees listedare per night.
Housing amenities codes:
(a)Electric heat& lights,interior bathroom,kitchenor kitchenetteandfireplace/woodstove
Kiwanis Lodge,Guardian’s Lodge.
(b)Electric heat& lightsonly-SherwoodCabins
(c)Electric heat& lightsplusfireplace/woodstove–Tawanka Lodge
(d)No electricity,open air–RobinHillcabin,Pioneer cabin
(e)No electricity,open air, elevatedtreehouse type–Balagancabin
(a) KiwanisLodge-capacity 22
This two-story structure hasamplespaceupstairs anddownfor sleepingofupto22. There is alsoenough spacedownstairs for thewhole grouptomeetinfrontofthefireplace.Tables and benches areprovidedinthe downstairs space.Thelarge backporchonKiwanis lodgeis aprogram space untoitself. The fireplaceinsideis mirrored ontheoutsideandthis back areacan beusedas meetingspace, open-aircabin,or rainydayprogram area. Kiwanis Lodge alsoincludesasmall kitchenette, electric heaters, overhead lighting,andabathroomwithshowers.Lodgefee$195.
(a) GuardiansLodge- capacity20
Guardians lodgewas designedas alittlesister to Kiwanis Lodge. Sleepingspaceincludes20totalbeds, aswell as twobathrooms withshowers.Themainliving areais an excellentareaformeetingsor program activities for upto20. Thereis a large frontporcharea thatcanalsobe usedasarainydayprogram space.Guardian’s Lodge has a small kitchenette, electric heaters, overhead lighting.Lodgefee$175.
(b) SherwoodCabins(7) - capacity percabin14
Thesecabinsare warmandcozy withonesemi-privateareafor a little extra seclusion.Thereare anumber of campfire rings located aroundtheSherwoodandRobinHill cabins. Electric space heaters and overhead lights are located inside andbathroomfacilitieslocatednearby.Cabinfee$110.
(d) Robin HillCabins(5) -capacity percabin10
Theseopen aircabinsare greatforaccommodatingcampers duringlatespringand early fallwhenaheated spaceisnotneeded.Thesecozy cabins area greatway tobeshelteredyetin touchwiththesurroundingworld. Bathrooms are located nearby. Cabinfee$60.
(d) Pioneer Cabins(4) - capacity per cabin6-10
AllPioneer cabins are coveredandmany havethreewalls andoneopenside,oftenwithaviewoftheSandyRiver. Bathrooms are located nearby.Cabinfee $60.
(e) Balagan Treehousecabins(4)- capacity6
Our BalaganTree-housesare perched nexttotheSandy River andare auniquefeatureofNamanu.These beautiful structuresare covetedbyour oldestcampers.Theyare coveredbutopen aironallsideswhich immerses eachcamper in thesurroundinglush greenforest.Cabinfee$60.
OPTIONAL ADD-ON NAMANU ACTIVITIES
Namanuoffersarangeof activitiestoroundoutthe funfor your weddingweekend! Alloftheactivity rates are per day. Please notethatthenumberofpersonsparticipatinginan activityatone timeis limitedand yourentire groupmay notbeabletoparticipateatthesametime.TheClimbingWall andHighRopes Course participation is subjecttosafetyequipment availability.Duck PondBoatingandSwimmingPooluserequireaLifeGuardto beonduty.Youcan provideyourownlifeguard, certificationrequiredinadvanceor Namanumay beableto provideonefor anadditional feeof$20per hour. Forall activities,rental entitymust book 6months in advance,activitiesbooked with lessthan sixmonths advancenoticearesubject to availability.
Archery
TheNamanuarchery rangeactivity is availableto groups of8 or more,youth3rdgradeand older.Therangeis builttoserveawiderangeofparticipantsandabilities.Targetsare easily movedso everyonecanbe challengedor notchallenged tohit abull’s eye. Yourgroupcanbringitsownequipmentandusetherange fora fee(feeTBD) or wecansupply equipmentandacertifiedinstructor.Rangecanaccommodateupto8 participants,rotatingthrough 60min activity sessions.Activity fee$10per person.
CooperativeGames
Letour activity leaders scheduleoutdoorgames for your groupinour largeopenmeadow area. Wewill work withyour groupleader todesigncooperativegamesthatmeetyour group goals, whether thatis getting everyoneinyour groupbetter acquainted,developingteambuildingskillsor justhavingfun.Cooperativegames activity is availableto groups of8or more, youth1stgrade orolder. Gameleaders can accommodateupto45 participantsatone time,activity sessions canbeupto4hours.Activity fee$30perperson
Climbing Tower,LowandHighRopesCourses andChallengeCourse
TheNamanuClimbingTower, LowandHighRopes Courses andChallengecourseofferaunique groupactivity for your corporate,school, youth,college,athletic teamor non-profit grouptoengage andconnect. Thecourse canincreaseyour team’s communicationskills, break downboundaries,facilitateconflict resolutionand discover teamstrengths. Butmoreimportant,it is alotoffun. TheCourses are madeupofacollection ofcables,ropes, woodenbeams andplatforms thatformelementslocatedclose tothegroundor ashighas 50 feetinthe air. Eachelementcanbeintentionally framed asa problemor metaphor for yourgroup tosolve.
ClimbingTower useis availableto groupsof6 or more,youth 4th gradeand older.Tower useis subjectto availablesafetyequipment. Tower canaccommodate up to8participants,rotating through60min activity sessions.Activity fee$10 per person.
TheLow Ropes Courseisavailabletogroupsof8 or more,youth4thgrade and older.The course can accommodateup to45participantsatone time.Activity fee$25per person,limitedto5hours of daily use.
HighRopes Course is availableto groupsof8 or more,youth7thgradeandolder.HighRopesis subjectto availablesafetyequipment. TheHighRopes coursealsoincludes Low elements.Course can accommodate30 participantsatonetime.Activity Fee$50per person,limited to5hours ofdaily use.
Duck PondBoating
As early as1924,boatswere plyingthewatersoftheCampNamanuDuckPond.A small streamis diverted near theeastern edgeofthe property,andwinds itsway throughthesiteuntil is burbles downpastthe stonework oftheNature Houseforms theDuckPond.Rental feeincludes smallrow boatstopaddleaboutthe pond.Lifejacketsareprovidedandalifeguardmustbeondutyat alltimes.Bringyournets! There is no agerestrictiononDuckPondBoating,butlifejacketsfor very smallchildrenmaynotbeavailable. Minimum30in group,$100basedaily fee,limitedto5hours daily,noper personfee applies.OptionalNamanu LifeGuardfee$20per hour, subjecttoavailability.
Swimming Pool–open Mayto September
Weredesignedandupgradedour pool in2010tomakeitmore accessibleandfun for youth ofallsizes and swimming ability. Lifeguard mustbeonduty,pool hours apply.Pool capacity is50.Activity daily feeis$175 plus $5per personover 35participants.OptionalNamanuLifeGuard fee$20per hour, subjectto availability
On the following pages you find the form for add-ons. All the accommodations that are included within the $6000 price will say Included next to them. To find your price for given add-ons, find what you would like to add, insert the number of days you will be using those spaces or the number of people participating in an activity and then add the totals up in the respective boxes.
GROUP SPACE RENTALS
Building Name / BuildingCapacity / # Available / Fee Per Day / X# of Days / Total Group Activity
Building Rental Fee
Raker Lodge (Dining Hall) / 300 / 1 / N/A / 2 / Included
UncleToby’s Story House / 300 / 1 / N/A / 2 / Included
Blue WingActivityLodge / 55 / 1 / N/A / 2 / Included
Balagan Lodge / 20 / 1 / $100 / $
Total Building Rental / $
HOUSINGLODGE/CABIN RENTAL
Lodge/Cabin / OccupancyMaximum / #Available / Lodge/Cabin
FeeperNight / #Cabin(s)
Required / X# ofnights / TotalDue
(a)Ginny’sLodge / 20 / 1 / N/A / 2 / Included
(a)KiwanisLodge / 22 / 1 / $200 / $
(a)Guardian’sLodge / 20 / 1 / $175 / $
(b)BlueWingCabin / 14 / 4 / N/A / 4 / 2 / Included
(a)A-FrameLodge / 12 / 1 / N/A / 2 / Included
(c)SherwoodCabin / 14 / 7 / $125 / $
(d)TawankaLodge / 12 / 1 / N/A / 2 / Included
(e)RobinHillCabins / 10 / 5 / $80 / $
(e)PioneerCabins / 6-10 / 4 / $60 / $
(f) BalaganTreeHouse / 6 / 4 / $60 / $
TotalsLodge/CabinRental / $
NAMANUACTIVITY OPTIONSNoActivities Required
Please reviewthe CampNamanu FacilityandActivityRentalInformation for activitydescriptions,detailsand restrictions.
Activity / MinimumGrade / Minimum # Group / Max# of
Participants per
Activity Session / Per Person
Activity Fee / X # Participants / Activity Fee
Archery / 3nd / 6 / 8per1hour / $ 10 / $
CooperativeGames / 1st / 8 / 45per4hour / $ 30 / $
ClimbingTower / 4th / 6 / 8per1hour / $10 / $
LowRopes/Challenge
Course / 4th / 8 / 45per5hour / $ 25 / $
HighRopesCourse
(includesLowelements) / 7th / 8 / 30per5hour / $ 50 / $
DuckPondBoating
(LifeGuardrequired) / None / None / 5hourdailyuse / BaseFee$100 / N/A / $
SwimmingPool
(OpenMay-Sept)
(LifeGuardrequired) / None / None / 50maxinpool,5hour dailyuse / BaseFee
$175(first35in group–then$5 perperson / $
TotalActivityFeebefore
AddedLifeGuard / $
Groupwillprovide
lifeguard(circleoneif applicable) / YES / NO
ADDON:NamanuLife Guard(subjectto availability) / #needed / #ofhours / X$20perhour / AddedLifeGuard
Fee
TOTALACTIVITYFEES / $
CAMP NAMANU RENTALFEESUMMARY / TOTAL RENTAL FEE
Namanu RentalPackage Name (if Applicable) Basic Wedding Package / $ 6000
Group ActivityBuilding Rental / $
DayUse OnlyFee / $
Lodge/Cabin Rental / $
ActivityRental / $
*Total Namanu Rental Fee / $
X30% duewith Rental Application
(contact Registrar at 971-340-1608 to pay via credit card) / $
Payment Balanceand Insurance Certificate due 30 days
priorto arrival DUE DATE / $
*Minimum 2dayrentalswithfeesover$6,000 have exclusiveuseof thecamp propertyexcluding facilitiesnot rented. SeeNamanu Facilities Guidefor Cancellation and Refund Policy.
Camp FireColumbiaisaninclusiveorganization,anddoes notdiscriminatebasedonrace,religion,socioeconomic status, disability,sexual orientation, or anyother aspectofdiversity.
Camp Namanu UseAgreementandLiabilityWaiver
Thisagreementis madebyandbetweenCampFireColumbia,a nonprofitcorporation(“CampFire”)whoseaddressis
1411 SW Morrison St #300, Portland, OR 97205 andwhosetelephonenumberis 503-224-7800andtheRentalApplicantGroup/Organization“Group”.
RentalFeeandPayments:The Group agreestopayallRentalFees,depositsandbalancesinaccordancewith allCamp NamanuRentalPoliciesandPayments.
OregonAdministrativeRules. The Groupagreesto beincompliancewith the Oregon AdministrativeRules,Chapter333, OrganizationalCamps,withregardtofoodservice,emergencyproceduresandfirstaid. AcopyoftheOARmaybe obtainedfromtheOregonStateArchives. CopiesarealsoonfileattheCampFireofficeandwiththeCampNamanu PropertyManageronsite.
CampRules.TheGroupagreestocomplywithallCampNamanuSiteUseRules(“Rules”)andshallcauseallpersons withtheGroup’spermissionorbyinvitationfrom theGrouporanyGroupmember(collectively“PermissiveUsers”)to complywiththeRules.TheRuleshavebeenorshallbeprovidedto theGrouponorbeforetheGroupLeader’sarrivalat theCampFacilitiesandare incorporatedherein.TheGroupanditsmembersshallberesponsibleforanynoncompliance withtheRulesbytheGroup,itsmembers,or PermissiveUsers.Failuretocomplywiththerulesmayresultinan immediateterminationof theGroup’srighttousetheFacilities;anyandallfeespaidarenon-refundableupon anysuchtermination.
TheGroupagreestoassembleitsmembersandallPermissiveUsersforabrieforientationsessiontobe conductedby theOn-SiteRentalCoordinator(s)(“OSRC”)oncampproceduresandtheRules;providedthatanyfailurebyCampFireor theOSRCto providesuchorientationsessionsshallnotrelievetheGroupanditsmembersfromtheirobligationsunder thisagreement.
CampCondition.TheGroupshallwalkthroughtheFacilitieswiththeOSRCuponarrivalatanddeparturefrom the FacilitiestochecktheconditionandcleanlinessoftheFacilitiestobeusedbytheGroup.TheGroupagreestoleavethe FacilitiesinthesameconditionfoundatarrivalandtoreimburseCampFireforallcostsofrepairorcleaningof the Facilitiesasaresultof the Group’suseof theFacilities.Cleaningcostsforunfinishedcleaningwillbebilledat$50per hour.Groupagreestocleananyandallfacilitiesusedbythegroup,includingandnot limitedtogroupactivitybuildings, lodges/cabins,bathroomsandcommonareas.
Insurance.TheGroupagreestoprovideacertificatefrom aninsurancecarrierin formandsubstanceandfrom acarrier reasonablyacceptabletoCampFire 30dayspriorto theGroupArrivalDatestatedontheGroupRentalApplication statingthattheGroupisinsuredunderacomprehensivegeneralliabilitypolicywithlimitsofnotlessthan$2,000,000. CampFiremustbenamedasanadditionalinsuredonsuchpolicyof insurance.Inadditionacopyof theendorsement shallbeprovided.Receiptof theforegoingis aconditiontotheGroup’suseof theFacilities. Non-compliancewill immediatelyvoidrentalapplicationandforfeitanydepositfundspaid.
AssumptionofRisk,IndemnificationandHoldHarmless,Waiver,Release.
TheGroup,eachGroupMember,andeachPermissiveUserassumesallrisksofloss,damage,orinjuryto personsorpropertywhichariseoutoftheGroup’s,eachGroupMember’s,oreachPermissiveUser’suseofCampNamanuandtheFacilities(including,withoutlimitation,equipment)andagreestoindemnifyandhold harmlessCampFireanditsofficers,employees,directors,representatives, andagents(collectively “Indemnities”) fromandagainstanyandalljudgments,losses,expenses,liabilities,damages,claims,liensand expenses,includingbutnotlimitedtoattorney’sfees(attrial,onappeal,andotherwise)whichindemnitiesmaysuffer,incur,orsustain,asaresultoforarisingfromorconnectedwithanyoperations,activities,oruseofCampNamanuandthefacilitiesandequipmentbytheGroup,eachGroupMember,eachPermissive User,and anyoftheGroup’sofficers,directors,employees,agents,andsubcontractors, oranyotherrepresentatives (collectively“Claims”).TheGroup, eachGroupMember,eachPermissiveUser,andeachoftheGroup’sofficers, directors,employees,agents,subcontractors,andotherrepresentativesherebywaiveanyandallknownand unknown ClaimsithasormayhaveagainstCampFireandherebyreleasesCampFirefromanyandall judgments,losses,expenses,liabilities,damages,claims,liens,andexpenseswhichCampFiremaysuffer, incur,orsustain,asaresultoforarisingfromorconnected withanyoperations oractivities,orusebyuserof CampNamanuandthefacilitiesandequipmentbytheGroup,eachGroupMember,eachPermissive User,and anyoftheGroup’sofficers,directors,employees,agents,subcontractors,or otherrepresentatives.
Sponsor’s Responsibility.
The groupagreesthatitisresponsibleforallpersonsusingthe Facilitiesunderthis agreement(including,withoutlimitation,PermissiveUsers)andforthebreachof anyprovisionof thisagreement.
AttorneyFees. Inanyarbitrationorlitigationconcerningorarisingoutofthisagreement,theprevailingpartyshallbe entitledtorecoverallexpensesofarbitrationorlitigationincluding,withoutlimitation,reasonableattorney feesat arbitration,attrial, onanyappealorpetitionforreview. Inaddition,CampFireisentitledtorecoveranyattorney’sfeesor costsincurredinconnectionwithcollectinganyamountsowedbytheGrouphereunderwhetherornotlitigationis initiated.
Camp Namanu Site Rules
ThefollowingrulesapplytoallusersofCampNamanuandtherecreationfacilities.Failuretocomplywiththeruleswill resultinterminationofyourCampNamanuRental.
HealthandSafety
CampNamanurequiresmedicalsupervisionforeachGrouponsite.EachGroupagreestofurnishaqualifiedadultto providebasichealth supervision.Aqualifiedadultisatleast21yearsofageandpossessesataminimumacertificateof training intheprinciplesoffirstaidandCPR from a nationally recognized provider.Groupmust bring itsown firstaid suppliesandequipmentandstore themin anappropriatefashion.
a.GroupMemberList:TheGroupLeaderisadvisedtobringandhaveavailableatalltimesacurrentlistofgroup membersthatincludes:namesandaddresses,emergency contactinformation,anyknownallergies/special needs/restrictions,and (for minorsunder theageof18whoseparentsarenotaccompanyingthematCampNamanu) asignedPermissionto Treatform (samplecanbeobtainedfrom theCampFireOffice).
b. AdultStaffandVolunteers:BackgroundGroupsareadvisedtocompletebackgroundchecksonalladultsworking withminorsonthesite,including aNationalSexOffenderPublicRegistry( of avoluntary disclosurestatement(samplecanbeobtainedfromtheCampFireOffice),referencechecks,anda personalinterviewaswellascomprehensivehiringpoliciesforstaffandvolunteers.
c.EmergencyTransportation:Availablethroughlocalemergencymedicalsystem (EMS)bydialing911.Groupagreesto designate a vehicle foremergencytransportation.
d.IncidentReports:GroupagreestoreportanyincidentsofinjurytotheDirectorofFacilitiesandPrograms,ResidentCampDirector,orPropertyManager.
e.GroupOrientation:ThegroupwillbeprovidedwithanorientationtoCampNamanuwithin1hourofarrivalbya memberofthecampstaffinwhichbasicrulesandproceduresforcampwillbeprovided,alongwithemergency procedures.
f.YouthSupervision:Groupsshallutilizethebuddysystemforallyouthparticipants. Youthwillnotbeunsupervisedat anytimeandthegroupisresponsible forgroupmembersupervisionandadherencetotheSiteRules.Groupsare advisedtosuperviseminorswithstaff/volunteersthatareat least18yearsofage. There should always be at least two adults (18+) during aquatic, challenge course, climbing tower, or outdoor cooking activities. Rental groups must follow proper ratios of adults to children while conducting activities: for every six children that are 5 years old or younger there must be 1 adult (1:5), children that are 6-8 years old require a ratio of 1:8, children ages 9-14 must have a ratio of staff that is 1:10, and children the ages of 15-18 require a ratio of 1:12.
g. SmokingatCampNamanuisProhibitedandCampFireHazard:TheGroupwillprohibitsmokinganywhereonsite andshallwarnallpersonsofthehazardsofindiscriminatesmoking.Openfiresmaybebuiltonlyinestablished campfirerings.Allcampfireswill haveavailableandimmediate ameansofextinguish.Minimally,there isafull bucketof waterandashovelisrequired.Indooruseofliquidfirestarterandorcandlewaxisprohibited. Firesinopen fireplaces musthavescreensinplaceatalltimes.Doorstowoodstoves mustremainintheclosedposition.Nofire maybeleftunattended.ItisunderstoodthatbothCampNamanuandtheGroupwillcomplywithalllawfulorders issuedbyappropriatefirecontrolofficials.
h.Alcohol on site is permitted under OLCC regulations. All servers must have a current OLCC permit and documentation must be provided to site staff on day of event. Group must assume all liability related to serving alcohol and must have event insurance that covers alcohol in its terms. The party must provide the site staff with a schedule of when alcohol is being served and when service is ending. Guests cannot bring their own alcohol to site.
i. VehicleTraffic:Useofvehiclesisrestrictedtoroadsandparkingareasdesignated bytheProperty Manager.Allfire lanesmustbeclearatalltimes.Posted speedlimitsshall beobeyed.Posted camproadspeedlimitis15milesper hour,and5milesperhouronanyroadincamp.The5mileperhourspeedlimitbeginswhenyouseethefirst building.CampRoadisverynarrow;bewareofwalkersandvehiclestraveling intheopposite direction. Bealertand drive slowly. Allvehiclesmust beparkedintheupperparkinglotatthetopoftheGrand Staircasewiththeexception of the3- 5 vehiclesthathavebeenidentifiedforparkinginthelowercamparea.Vehicleparkingislimitedto 110.
j.Thepossessionandoruseoffireworks,firearms,ammunition,explosivesandotherweaponsareprohibited.Theuse of gasoline,flammables,poisonoussubstances,andhandandpowertoolsarealsoprohibited.
k.Thepossessionand/orconsumptionof alcohol, marijuana (recreational or medicinal)orthe use ofillegalsubstancesareprohibited
l.Shoes and socks must be worn at all times except when showering and swimming.
m.Petsandanimalsareprohibitedexceptforthosetrainedandendorsedasserviceanimalsforpersonswithdisabilities. PleasehavetheserviceanimalownercheckinwiththeDirectorofFacilitiesandPrograms,PropertyManager,or ResidentCampDirectorpriorto,orsoonafter,arrivalatNamanu.
ProgramandUseof Premises
a.During theRental term,Group shalluseCampNamanuforconductingaprogramofitsowndesignandshallcomply withallapplicablelaws,codesandregulations.RentalApplication GroupLeadershallnotify theDirectorofFacilities andProgramsthenatureoftheGroup’sprogram,andshallpromptlysupplyanyadditionalrequestedinformation abouttheprogramtotheDirectorof Facilitiesand Programs,PropertyManager,orResidentCampDirector.
b.Only registered Group Permissive Users are permitted on Camp Namanu property. No unregisteredGroupPermissiveUsersareallowedonCampNamanupropertywithoutCampFire’spriorwrittenconsent. Any unauthorized person on the premises should be reported to Site Staff immediately.
c.Foodis allowedonlyin designatedeatingareasandoutdoors.
d.PermissiveUsersmaynotexceedthemaximumnumberofpeopleperfacilityoractivityasstatedintheCamp NamanuRentalApplication.
e.Livingandprogramareas,otherthanthosewhichtheGroupisauthorized touse,areofflimits.Pleaserespectthe privacyandpropertyof sitestaff,otherGroupsandCampFire.
f.AllprogramsconductedbytheGroupshallcomplywithsafetyandsupervisionstandardsasspecifiedbythe AmericanCampAssociation. Ifspecializedprogramactivityareasorequipmentareused,CampNamanuwilleither provideappropriatelytrainedstafforwilldetermineminimumqualificationsforsaid supervisionbythe Group. Groups providingtheirown leadershipinthisarea maydosowith theapprovalofCampNamanustaffandarerecommendto havequalifiedindividualsleadingspecializedactivities.TheGroupisadvisedtoverifytheskillsoftheleaderforeach specializedactivity.
g.TheGroupshallprovideallof itsownprogramequipmentandmaterials,whichwillbestoredsafelyandappropriately.
h.TheSwimmingpoolandDuckPondislimitedtoauthorizedandsupervisedevents.Availabilityofthepoolorduckpond isatthediscretionoftheDirectorofFacilitiesand Programs,ResidentCampDirector,orPropertyManager.No oneshallenterthepoolorduckpondareaunlessaqualifiedlifeguard (s)is/areinthepoolorduckpondarea. The minimumqualificationsforsaidlifeguard(s)willbeaLifeguardCertificatefromtheAmericanRedCross. Additionally, onepersonmustbepresentholdingcertificationinFirstAidandCPRatallaquaticactivities.Lifeguardswillbe providedinaratioof1toevery25personsinthepoolorduckpondarea. Inaddition,theGroupwillprovideadult lookoutsinaratioof1toevery10swimmers/boatersinthepoolorduckpond. GroupsmustusePFDs(Personal FlotationDevices)attheduckpond. Groups providingtheirownlifeguardareadvisedtoverifytheskillsoftheguard toensurethatbestpracticesarefollowed.Informationonhowtodo thiscanbeprovidedbyCampNamanustaff.
i.Campwillbeleftcleanandfreeoflitterandmicro-trash.Allgarbageshallberemovedandplacedintheidentified garbagecansanddumpsters. Allrentalfacilitieswillbesweptunlessdirectedotherwise.Kitchenandbathroom facilitiesusedbythegroupwillbecleanedaccordingtoposteddirections
j.All used lodge kitchens must be cleaned thoroughly. The food contact surfaces must be sanitized, floors swept and mopped, and sink cleaned out. Refrigerators need to be emptied of remaining food and the daily temperature chart must be filled out accordingly. If the temperature of a refrigerator is not maintaining a safe temperature, report it to staff immediately. If guests use the mechanical dish washer, they must record the temperature on the chart daily. Temperatures in the mechanical dishwasher should be at least 100°F for the wash and 180°F for the rinse . If guests hand wash dishes, they must wash (with soap) and rinse at a temperature of 100°F, do a second rinse with sanitizer, air dry the dishes and return them to the cupboard
k.To ensure food safety, every person working in the kitchen must have a valid Oregon Food Handlers Card. They are also required to use only clean and sanitized utensils and equipment during food preparation, they must clean and sanitize all food preparation surfaces, and ensure that food does remains within safe temperatures (40°F-140°f)
l.Parkingislimitedtodesignatedparkingareasonly.Amaximumof110vehiclesareallowedonsiteat anytime.
m.Cancellations mustbereceivedinwriting..
- 50%ofdeposit is forfeitedifcancelled90days or moreprior to rental arrival date
- 100%deposit isforfeitedif cancelledwithin30to90days of rental arrival date
- Reservationscancelledwithin 30daysofrentalarrival datereceivenorefund.
IcertifythatIhavereadCampNamanuUseAgreementWaiverandincorporatedCamp Namanu Site Use Rules andassumefullresponsibility fortheGroup,eachGroupMember,andthePermissiveUsersadherencetothe termsofthisagreement. IfurthercertifythatIamdulyauthorizedtoexecutethisagreementonbehalfofthe Group.
ORGANIZATION’S NAME: ______
NAME:
TITLE:
SIGNATURE:
DATE: ______
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