CalACES JPA Board Meeting Agenda 03-23-18

AGENDA FOR THE

CALIFORNIA AUTOMATED CONSORTIUM ELIGIBILITY SYSTEM

MEETING OF THE BOARD OF DIRECTORS
Friday, March 23, 2018 - 1:00p.m.– 2:00 p.m.

Bodie Conference Room

11290 Pyrites Way, Suite 150

Rancho Cordova, CA 95670

CONVENE MEETING OF THE BOARD OF DIRECTORS – All scheduled items will be heard in the Bodie Conference Room located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. The Public Session of this meeting shall also be accessible via teleconference. The call-in number is: 1-866-398-9973, enter meeting access code 472762 followed by #.

The following Board of Directors may attend in-person or via teleconference from the following locations:

Susan von Zabern / 4060 County Circle Drive, Riverside, CA 92503 / Riverside / 1
CaSonya Thomas / 385 N. Arrowhead Ave, 5th floor, San Bernardino, CA 92415 / San Bernardino / 2
Sanja Bugay / 100 Ocean View Ave, Pismo Beach, CA 93449 / Kings / 3
Kathy Harwell / 100 Ocean View Ave, Pismo Beach, CA 93449 / Stanislaus / 4
Scott Pettygrove / 100 Ocean View Ave, Pismo Beach, CA 93449 / Merced / 5
Mike Dent / 988 McCourtney Road, Grass Valley, CA 95949 / Nevada / 6
Shelby Boston / 202 Mira Loma Drive, Oroville, CA 95965 / Butte / 7
Roxana Molina / 12860 Crossroads Parkway South, City of Industry, CA 91746 / Los Angeles / 8
Antonia Jimenez / 12860 Crossroads Parkway South, City of Industry, CA 91746 / Los Angeles / 8
Michael Sylvester / 4060 County Circle Drive, Riverside, CA 92503 / Los Angeles / 8
Cynthia McCoy-Miller / 425 Shatto Place, Los Angeles, CA 90020 / Los Angeles / 8

PUBLIC SESSION______

Public Comment: Public opportunity to speak on any Item NOT on the Agenda.Note: The public may also speak on any Item ON the Agenda by waiting until that Item is read then requesting recognition from the Chair to speak.

The meeting facility is accessible to persons with disabilities. If an assisted listening device or other service is needed in order to participate in the public meeting, a request should be made through the Secretary of the Board at least three (3) business days prior to the meeting. The Secretary's telephone number is (916) 851-3201. The Secretary’s office is located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. In accordance with the Ralph M. Brown Act, the meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting date in the lobby of the locations noted above. The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670.

1:00 P.M. – Convene Meeting of the Board of Directors (“Board”) of the California Automated Consortium Eligibility System (“CalACES”)

Agenda Topic / Facilitated By
  1. Call Meeting to Order
/ Scott Pettygrove
  1. Public opportunity to speak on items not on the Agenda
/ Scott Pettygrove
  1. Introduce new LA County Board Member Chief In-Charge, Roxana Molina
/ Antonia Jimenez
Action Items
  1. Approve the Minutes of the February22, 2018,CalACES JPA Board of Directors Meeting and update of Action Items
/ John Boule
  1. Approve Accenture C-IV Change Order CO-091 – ABAWD, Revision 1
/ John Boule
  1. Approve Accenture C-IV County Purchases and authorize the addition of funding to the FY 18/19 CalACES Project Budget
/ John Boule
  1. Approve Accenture C-IV Contract Amendment No. NINETY-SEVEN(references Change Order CO-091–ABAWD, Revision 1 and updates to Exhibit A)
/ John Boule
  1. Approve Accenture LRS Contract Amendment No. Eight (references updates to Schedule D)
/ John Boule
  1. Approve First Data C-IV Change Order CO-048 – CalSAWS Planning
/ John Boule
  1. Approve First Data C-IV Contract Amendment No. 59 (references Change Order CO-048 – CalSAWS Planning and updates to Exhibit A)
/ John Boule
  1. Approve Contract with Double Tree by Hilton Los Angeles - Norwalk for CalACES Project Retreat/Strategic Conference on October 31, 2018 – November 2, 2018, in an amount not to exceed $32,240.
/ John Boule
Informational Items
  1. CalSAWS Leadership Team Update
/ Scott Pettygrove
Antonia Jimenez
Susan von Zabern
Brandon Nichols
  1. CalACES Extended Planning
/ John Boule
Thomas Hartman
Laura Chavez
June Hutchison
  1. Automated Assistant (Bot) Update
  • Workgroup Schedule
  • Planning Schedule
/ Seth Richman
  1. M& O Application Update
  • Policy
/ Michele Peterson
Kelly Young
  1. Public Comment
/ All
  1. Adjourn Meeting
/ Scott Pettygrove

Page 1 of 2