CACC SPORTS INFORMATION STYLE & POLICY GUIDE
I. ROSTERS
ü Use Associated Press Style for states - (N.J., Pa., N.Y., Del., Conn., etc.)
ü All rosters must be available in Microsoft Word and/or Excel and MUST INCLUDE TABS IF IN WORD
ü Classes of student-athletes are to be abbreviated as follows: (Fr. – So. – Jr. – Sr. – Gr.)
ü All Rosters must include the major of each student-athlete (No abbreviations)
ü All Team rosters should be listed as FIRST NAME – LAST NAME
ü All team rosters should be listed in NUMERICAL ORDER
ü All individual sport rosters should be ordered ALPHABETICALLY by last name, but should still be listed as FIRST NAME – LAST NAME
ü All coaches should be listed at the bottom of each sports roster and be separated by commas (do not use word “and” to separate)
ü Head coaches should be listed as follows:
Bob Smith, third season (Caldwell College ’88)
ü Weights and heights should be included on all male sport rosters
ü Heights should be included on all female rosters
ü Position Abbreviations For Sports (IN ALL CAPS)
Basketball: G, F, C
Baseball/Softball: 1B, 2B, 3B, SS, C, LF, CF, RF, P, OF, IF, DH, DP, UT
Soccer: F, M, D, GK
Lacrosse: A, M, D, GK
Volleyball: S, DS, OH, MH, OPP, MB, L
II. ROSTER FORMAT EXAMPLES
Men’s Basketball, Men’s Soccer (Numerical Ordering)
No. Name Yr. Pos. Ht. Wt. Hometown/High School Major
23 John Smith Jr. G 6-3 202 Newark, N.J./Shabazz HS Biology
Head Coach: Bob Rogers, fourth season (Wilmington University ’89)
Assistant Coaches: John Williams, Ben Johnson, William Rodriguez
Women’s Basketball, Women’s Soccer, Volleyball, Lacrosse (Numerical Ordering)
No. Name Yr. Pos. Ht. Hometown/High School Major
23 Jill Smith Jr. G 5-9 Newark, N.J./Shabazz HS Biology
Baseball (Numerical Ordering)
No. Name Yr. Pos. B/T Ht. Wt. Hometown/High School Major
23 Rodney Jones Jr. 3B L/R 5-9 187 Newark, N.J./Shabazz HS Biology
Softball (Numerical Ordering)
No. Name Yr. Pos. B/T Ht. Hometown/High School Major
23 Becky Jones Jr. OF S/R 5-4 Newark, N.J./Shabazz HS Biology
Women’s Cross Country, Women’s Tennis (Alphabetical Ordering)
Name Yr. Ht. Hometown/High School Major
Becky Jones Jr. 5-4 Newark, N.J./Shabazz HS Biology
Men’s Cross Country, Men’s Tennis, Men’s Golf (Alphabetical Ordering)
Name Yr. Ht. Wt. Hometown/High School Major
Malcolm Williams Jr. 5-8 165 Newark, N.J./Shabazz HS Biology
*** - Previous School is OPTIONAL – and should be listed in parenthesis - ***
III. STAT CREW ROSTERS/FILES
ü All Stat Crew Rosters should be listed: First Name – Last Name
For baseball and softball, there is a ‘Short Name’ and ‘Extended Name’ in the roster setup. In this situation, the short name would be ‘Smith’ and the extended name would be Joe Smith. In the event that you come across the situation where you have a Joe Smith and a Jim Smith playing on your team, Joe would be known as Smith, Jo. In the short name, while Jim Smith would be Smith, Ji.
***If you give both players the short‐name of Smith, when compiling game files in the conference stat crew the system WILL NOT recognize them as two players, it recognizes them as one player.***
ü All Stat Crew Rosters should include full first names – no abbreviations
ü All Stat Crew Rosters should include the class of the student-athlete (Fr. – So. – Jr. – Sr. – Gr.)
ü Attendance and officials/umpires should be listed on the final box score that is shared with opposing SID as well as CACC Office.
III. STAT CREW FILE SHARING/REPORTING
ü The home scorebook is the official box of the game/match
REGARDLESS OF WHETHER THIS IS A CACC EVENT OR A NON-CONFERENCE EVENT.
ü Any changes to the final box score must be requested within 48 hours of the conclusion of the game/match (excluding participation). If the change is approved by the home scorekeeper, they will then in return send an updated file to the visiting team and conference office. If this is a non-conference event, it is the CACC SID’s responsibility to upload the revised file to the CACC website.
ü If the change is not approved by the home scorekeeper, the box score will remain as is.
ü The home team for all conference contests is responsible for posting the final score, uploading
the XML game file to the CACC Presto SID Scoreboard/Schedule interface and submitting the stat crew game file to the visiting team immediately following the game.
ü If a game is postponed or cancelled do not remove the game from the CACC Presto system. Leave the game posted at least 24‐hrs after the game was to be played. After that time, if the game has been rescheduled, the updated time/date should be added – or whenever thereafter a new time is determined.
ü In the event that you will not be able post the final score or send out the final game file to the visiting
team immediately following the game for reasons such as internet down, multiple events, traveling, etc., give the visiting SID the courtesy of informing them of possible delays.
ü In the effort to assist the home SID please be sure to send any necessary materials to them by 10 a.m. the day of the game. Such items include and are not limited to; updated stats, roster files, media contact list, etc.
ü It is CACC Policy that all StatCrew files and/or XML files are shared with the opposing SID and uploaded to the CACC website no later than Two (2) hours after the completion of the contest.
IV. WEEKLY REPORTING
ü Weekly Player/Rookie of the Week Nominations should be submitted online via the CACC’s Presto Site
ü Deadlines for weekly award nominations are as follows:
Fall
Men’s Soccer, Women’s Soccer, Volleyball, Men’s Cross Country, Women’s Cross Country, Women’s Tennis – Monday by Noon
Winter
Men’s and Women’s Basketball – Monday by Noon
Spring
Baseball, Softball, Women’s Lacrosse, Men’s Tennis, Men’s Golf – Monday at Noon.
V. FLICKR AND GOOGLE DRIVE
ü Each school has access to the CACC SID Flickr page to upload head shots, team photos and action photos. Rosters are to be uploaded and maintained on the CACC SID Google Drive.
ü All photos that are requested from the CACC office for use in championship publications, awards, etc., should be placed in the appropriate school folder and corresponding sport folder
ü All photos should be identified with student-athlete’s first and last name