C&F Operator cum Secondary Transporter Required at Dhanbad , Jharkhand for MAK Lubricants

LUBE.C&F.DHN.10-15

Bharat Petroleum Corporation Limited wishes to appoint a C&F Operator cum secondary transporter for Lubricants for a period of Five Years at Dhanbad in the State of Jharkhand at BPCL premises through Two Bid tender process (Technical & Commercial), who meets following criteria:

a) The applicant should have minimum 2 years of experience in complete C&F Operations particularly in lubricants or other FMCG products with reputed multinational / public sector companies during the last 5 years.

Applicants who have operated C&F with BPCL should necessarily obtain and enclose a certificate for satisfactory performance from concerned Territory Manager,also in case C&F is applying for the same C&F as advertised in newspaper then the performance will be evaluated against the performance certificate for the concerned C&F Depot only. The firm applying for C&F Operatorship should be registered in the same state where the subject depot is situated.

b)The successful party should be in a position to provide Security deposit by way of Bank guarantee for Rs.20 Lacs (Rupees Twenty lacs).

c) The applicant/his staff must have good knowledge in Central Excise procedures and documentation. Operating knowledge of ERP system handling, preferably SAP will be added advantage. The successful tenderer should get his staff trained at BPCL premises, at his own cost, before starting of the C&F operations.

d) PLD/ILD/LBA dealers and relatives of the mentioned dealers ( as defined in Annexure-L. i.e. parties having common business interest) operating in the subject territory will not be eligible to participate in the C&F tender for the depot falling under the same territory

The tender paper may be obtained from the address given below on payment of Rs.5000/-. (Rupees five thousand only) per set (non-refundable) by way of DD in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata. The name of the tenderer must be mentioned on the reverse of Demand Draft.

The tender paper may also be downloaded from our website DD for Rs.5000/- (Rupees five thousand only) per set (non-refundable) in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata should be attached with the Technical Bid. The tender documents should be submitted to following address

Territory Manager (Lubes),

BPCL, P.O.Chutia,Station Road,

RANCHI – 834001, Jharkhand

Phone No.0651-2462273

Last Date for submitting the duly filled in tender documents completed in all respects at the above address is 25.10.2010_on or before 12.00 hrs and the technical bid will be opened at 12.30 hrs in the presence of tenderers atthe above address on the same day.

Tenders received late for whatever reasons/without EMD, submitted at the wrong address/in open or stapled condition/incomplete in any other respect will not be considered.

The Corporation reserves the right to reject any of the tenders without assigning any reasons whatsoever.

Regional Manager Lubes Eastern Region

Bharat Petroleum Corporation Limited

ANNEXURE II – TENDER FORMAT FOR APPOINTMENT OF C&F OPERATOR CUM SECONDARY TRANSPORTER

ANNEXURE A

Ref no:LUBE.C&F.DHN.10-15 Date:

To,

M/s(Tenderer)

Dear Sir,

Sub : Tender reference LUBE.C&F.DHN.10-15 for Lubes C&F Operator cum Secondary transporter at Dhanbad

Based on Demand-Draft number……………………………..drawn on ………………………………………………….. Bank, for Rs 5000 (Rupees five Thousand only ) submitted by you for obtaining tender documents for Lubes C&F Operator at Dhanbad , we are providing the following tender documents:-

a)Check list by tenderer (AnnexureB)

b)Statement of credentials (AnnexureC).

c)General terms & conditions, scope and responsibilities of Lubes C&F Operator cum Secondary transporter (Annexure D, E,F).

d) Lubes C&F Operator cum Secondary transporter Agreement (Annexure G)

e)Bank guarantee format (Annexure H)

f)Declaration by Tenderer (Annexure I)

g)Commercial bid (Annexure J

h)Three envelopes: One marked “Technical bid”, second marked “Commercial bid & third marked “Tender Ref No. LUBE.C&F.DHN.10-15 for Lubes C&F Operator cum Secondary transporter at “DHANBAD”. The technical bid and commercial bids should be put in the common third envelope.

Note : Please verify the above before you leave from our office.

Documents required for Technical Bid :

The envelope marked: “Technical Bid” should include the following documents. In the event of non submission of any of the following documents the tender will be rejected at the first stage of Technical Bid evaluation itself:-

iChecklist by tenderers (Annexure B): duly filled, signed & rubber stamped by the tenderer on all pages.

iiStatement of Credentials (Annexure C): Duly filled, signed & rubber stamped by the tenderer on all pages.

iiiGeneral Terms & conditions, scope & responsibilities of Lubes C &F Operator (Annexure D,E,F) signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same.

ivDraft Lubes C &F Operator agreement (Annexure G) signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same.

vBank Guarantee draft format (Annexure H) signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same.

viIn case tender paper is downloaded from our website , DD for Rs 5000 (Rupees five Thousand only) per set (non-refundable) in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata should also be attached with the technical bid. The name of the tenderer should be mentioned on the reverse of the DD.

viiDeclaration by Tenderer. (Annexure I)

viiiDD for Rs 1, 00,000 (Rupees One Lac) drawn only on a scheduled bank in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata towards EMD. The name of the tenderer must be mentioned on the reverse of the Demand Draft.

ixNotarized copy of work experience certificate for C&F/other business, i.e. letter of intents or agreements issued by clients who are reputed multinational / public sector / FMCG companies during the last 5 years. Applicants who have operated C&F with BPCL should necessarily obtain and enclose a certificate for satisfactory performance from concerned Territory Manager.Also in case C&F is applying for the same C&F as advertised in newspaper then the performance will be evaluated against the performance certificate for the concerned C&F Depot only.

xNotarized copy of last three years audited balance sheet & Profit and Loss a/c and auditors report. In case the individual or the firm is not required to get the P&L and balance sheet audited even then the tenderer should enclose P&L statement duly signed by Chartered Accountants.

xiPower of Attorney for the authorized signatory in original in case of firms other than sole proprietor.

xiiNotarized copy of PAN card in the name of tenderer and ward / circle / range where assessed to income tax

xiiiSolvency certificate (original) for Rs. 20 lacs (Rupees Twenty Lacs) issued by a scheduled bank on their letter head clearly stating that the tenderer is solvent to the extent of minimum of Rs. 20 Lacs issued during the last three months

xivNotarized copy of Experience Certificate of ERP system handling, issued by client (if any) Desirable.

Any tender received with counter terms & conditions or overwriting without signature or incomplete or not having specified enclosures / documents shall be rejected without any further communication.

Commercial bid

Commercial bid (Annexure J) duly filled, signed & rubber stamped and sealed must be put in an envelope marked “Commercial Bid”.

The two envelopes sealed and marked “Technical Bid” and “Commercial Bid” must be put in envelope marked “Tender Ref .no LUBES.C&F.DHN.10-15 for Lubes C&F Operator cum secondary transporter at DHANBAD.”

Other conditions

I. EMD will be forfeited and tender will be cancelled, if the tenderer:

a)Modifies / withdraws the offer during the validity period of 120 days.

b)Refuses to sign the contract within 15 (fifteen) working days from the date of issue of Letter of Intent by the Corporation.

c)Does not furnish requisite security deposit by way of bank guarantee from a scheduled bank within 15 days from the date of Letter of intent issued by the Corporation.

d)Does not commence the operations of C&F by the due date advised by TM Lubes,Ranchi. Any change in the commencement date should be agreed by the Corporation in writing.

e)If information provided in the offer is found to be false or incorrect.

II. Refund of EMD:

EMD would be refunded to the unsuccessful tenderers within 15 days of finalization of the tender. In the case of successful tenderer, the EMD would be refunded only after completion of all the formalities i.e. signing of contract, submission of requisite Bank Guarantee , placement of owned vehicles within stipulated time etc.

No interest shall be payable on EMD.

INSTRUCTIONS TO THE TENDERER :

  1. The current sales volume of business is approx 2050 MT per annum. The above volume includes approx. 50 MTs per annum of Stock Transfer Quantities i.e Stock Transfer from Dhanbad Depot to other company depots). The C&F would normally cater to the District of Dhanbad, Bokaro, Chatra, Deoghar, Dumka, Giridih, Godda, Hazaribagh, Jamtara, Pakur Koderma, Ramgarh, Sahebgunj, etc.
  1. In case of secondary transportation, the average monthly running (one way) of the vehicles (generally 3 MT vehicle and occasionally 4/9 MT ) is expected to be 3380 Kms. Average load size for deliveries is normally expected to be 3 MTs per trip but certain times a smaller/larger load also should be delivered . However, please note that the volume / area / running and load size of vehicle mentioned above are only indicative and Bharat Petroleum Corporation Limited does not guarantee minimum or maximum volume of business, area of operation / load size or running of vehicles. The tenderer should own minimum one nos. of 3/4 MT LCV or should be able to buy the same within 15 days of date of letter of intent.

District / Volume in MT per annum / Average One way Kms / MTKM / Approx. Required No. of 3 MT LCV per annum / KMs Travel
DHANBAD / 1371 / 23 / 31533 / 457 / 10511
BOKARO / 193 / 74 / 14282 / 64 / 4736
CHATRA / 1 / 192 / 182 / 0.33 / 63
DEOGHAR / 49 / 170 / 8330 / 16.33 / 2776
DUMKA / 104 / 152 / 15808 / 35 / 5320
GIRIDIH / 39 / 70 / 2730 / 13 / 910
GODDA / 32 / 258 / 8256 / 11 / 2838
HAZARIBAG / 76 / 141 / 10716 / 25 / 3525
JAMTARA / 17 / 75 / 1275 / 6 / 450
PAKUR / 3 / 296 / 888 / 1 / 296
KODERMA / 11 / 157 / 1727 / 4 / 628
RAMGARH / 69 / 139 / 9591 / 23 / 3197
SAHIBGANJ / 04 / 340 / 1360 / 1 / 340
Total estimated sales volume per annum / 1969 / 2087 / 106678 / 657 / 35590
Stock Transfer to Khadia/Tata Depot / 50 / 300 / 15000 / 16 / 5000
Estimated volume ( sales + stock transfer) per annum / 2019 / 2387 / 121678 / 673 / 40590

For example:

Secondary Transportation Estimated Volume in MT Per Annum XXXXX
District / Volume in MT per annum
(a) / Average One way Kms
(b) / MTKM
c =(a)x(b) / Approx. Required No. trips per annum using 4 MT LCV
D =(a)/4 / Per Annum KMs Travel one way
=(d)x (b)
XXXXXXXXX / 1969 / 162 / 318978 / 492.25 / 79745
  1. You are advised to use the prescribed forms issued by Bharat Petroleum Ltd. only in case collected from our office. In case additional space is required for filling the details, you may use letter heads. The tender must be submitted on the same name on which it was obtained by submitting Rs 5000/- (Rupees Five Thousand) demand draft. The tender document is not transferable.

Tenderers who needs any type of clarifications with regard to the terms and conditions of the tender can attend a session at office of

Territory Manager (Lubes),

BPCL, P.O.Chutia,Station Road,

RANCHI – 834001, Jharkhand

Phone No.0651-2462273

at 14.00 Hrs on 19.10.10

  1. The Last date for submitting the tender offer in the tender box kept at the following address is 12.00 hrs on 25.10.10 Any offer received after 1200 hrs shall not be considered.
  1. The tenders will be opened at the address given below at 12.30 hrs on 25.10.10 in presence of the tenderers. Only authorized staff of the tenderers are allowed to attend the opening of technical bid. The authorized representative should bring letter to this effect. No separate intimation will be given in this regard unless there is a change in time/date/venue.All Tenderers should bring their rubber stamp/ letter heads.
  1. The tender should be strictly in line with the terms and conditions. Any tender not conforming to the terms and conditions prescribed in the tender documents shall be summarily rejected

COUNTER TERMS AND CONDITIONS WILL NOT BE ACCEPTED.

OVERWRITING WILL NOT BE ACCEPTED

  1. The tenderers meeting minimum qualification criteria for the respective tenders will only be considered for commercial bids opening after evaluation of Technical bids of all participating and valid tenders. After scrutiny of the ‘technical bids’ by BPCL, the eligible tenderers will be notified regarding date, time and venue for the opening of price bids.
  1. All rates quoted in commercial bid should be both in words and figures. In case of any difference between the two, the rates quoted in words shall be considered as final and authentic. Also the rate should be quoted in the same units as mentioned in the tender schedule.
  1. The tenderer should study all the operations/ local conditions at the concerned location, loading/unloading point/s and route/s. Tenderers would be presumed to have understood the scope of operations and got acquainted themselves with the working conditions existing at the location, before submission of the tender.
  1. Tenders not meeting the tender terms & conditions or incomplete in any respect or with any additions/deletions or modifications are liable to be summarily rejected without any further communication to the tenderers and decision of BPCL in this respect will be final and binding.
  1. Tenderer should submit all the details and enclosures as has been asked in the tender form. Incase any of the information is not applicable to the tenderer, "Not applicable" may be written against such item. Not submitting any information/ enclosure sought for may be a ground for rejecting the tender.
  1. Tenderer / his authorized representative may be present during the opening of tender on the scheduled date and time.
  1. Tender terms and conditions mentioned in the tender should be carefully studied. All the pages of the tender documents should be duly filled (Annexure II to VII) along with required enclosures and should be signed and rubber stamped as a token of acceptance of the terms and conditions therein and submitted to BPCL.
  1. Ranking of the tenderers i.e. L-1, L-2, L-3, etc will be done based on the total cash outflow for the contract period.
  1. If required, the negotiations/counter offer exercise will be carried out only with L1 tenderer and the revised rates accepted by them during negotiations/ counter offers will be finalized as L1 rate of the concerned location.
  1. BPCL reserves the right at its sole discretion to reject unworkable/ unviable rates quoted by tenderers. Such tenderers will be treated as disqualified and will be rejected. The decision of BPCL in this regard will be final and binding.
  1. Each page of the tender document is to be signed by the legally authorized representative of the tenderer, with the official seal.
  1. If additional sheets are required, then number of such extra pages used should be indicated in the Covering letter.
  1. The experience of partner in case of partnership firm will be taken into account at the time of technical evaluation, however for such firm, partnership deed for such partner should be prior to floating of subject tender.
  1. All entries are to be made in ink. Over-writing/ using white ink / erasing out is not permitted. All corrections are to be made by scoring out incorrect entries, and such corrections are to be signed by the legally authorized representative of the tenderer, with the official seal. Tenders deficient in this respect are liable to be rejected.

Thanking You,

Yours faithfully,

For BHARAT PETROLEUM CORP. LTD

______

Territory Manager (Lubes), Ranchi

Encl: as above

ANNEXUREB

To be given on tenderer’s letterhead

Date:______

To,

Territory Manager (Lubes),Ranchi

Bharat Petroleum Corporation Limited

Dear Sir,

Sub: Tender ref no. LUBE.C&F.DHN.10-15dated 14.10.10: Check list for submitting tender for Lubes C&F Operator at Dhanbad.

With reference to your newspaper advertisement in ______newspaper on ______(date), we are submitting the following documents & enclosures for your consideration.

1.Statement of Credentials (Annexure C): Duly filled in, signed & rubber stamped.

2.General Terms & Conditions, Scope & Responsibilities of Lubes C &F Operator (Annexure D, E & F) signed & rubber stamped for having read, understood & agreeing to comply with the same.

3.Lubes C &F Operator Agreement (Annexure G) signed & rubber stamped for having read, understood & agreeing to comply with the same.

4.Bank Guarantee format (Annexure H) signed & rubber stamped for having read, understood & agreeing to comply with the same.

5.Solvency certificate (original) for Rs. 20 lacs (Rupees Twenty Lacs) issued on ______by a scheduled bank ______on Bank’s letter head clearly stating that the tenderer is solvent to the extent of minimum of Rs. 20 Lacs.

6.Declaration by the tenderer ( Annexure I)

7.EMD vide DD no.______dt.______for Rs1,00,000 (Rupees One Lac) drawn on ______bank which is a scheduled bank in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata. Name of the tenderer has been mentioned on the reverse of DD.

8.DD no.______dt.______drawn on ______bank for Rs. 5000/= (Rupees five thousand) in favour of ‘Bharat Petroleum Corporation Limited’ payable at XXXXXX(since we have downloaded tender paper from website ). Name of the tenderer has been mentioned on the reverse of DD. (only if applicable)

9.Notarized copy of C&F work experience

10.Notarized copy of last three years audited balance sheet & Profit and Loss a/c and auditors report.

10. Notarized Xerox copy of registration document of 3/4MT LCV and Smaller Vehicle.

11. Notarized copy of PAN number in the name of tenderer/proprietor. Notarized copy of PAN card in the name of tenderer and ward / circle / range where assessed to income tax

12. Original Power of Attorney for the authorized signatory in case of firms other thansole proprietor.

13.Notarized copy of Experience Certificate of ERP system handling, issued by client. (if any) Desirable

14.Commercial Bid enclosed in the sealed envelope marked “Commercial Bid”

We confirm having understood that above documents are mandatory and our tender will be summarily rejected by BPCL on non-submission of any of the above documents mentioned from Sl. No. 1 to 12 and 14 without any further communication to us.

SIGNATURE:______

NAME :______

FIRM’S NAME :______

ADDRESS:______

:______

:______

DATE :______