/ CENTRAL QUEENSLAND SWIMMING ASSOCIATION
MINUTES OF GENERAL MEETING
23 September 2013
Rockhampton
AGENDA ITEM / TOPICS / POINTS OF DISCUSSION / OUTCOME /ACTION REQUIRED
1. / Opening / Meeting opened 1925hrs
1.1 / Attendance / Joy Symons; Jenny Smith; Scott Hartwell: Heidi McMahon; Amanda Noone; Gary Knight; Paul Connolly
1.2
1.2 / Apologies
2.0 / Previous Minutes / Read / Moved: Scott Hartwell
Seconded: Jenny Smith
2.1 / Business arising - previous minutes / 1. Quote from Scott Hartwell – Aquatic Elements
Marshalling board - $41 each for numbers will need 6. Can buy A frame here in Rockhampton for less than what has been quoted.
Roughly $549 for two marshaling boards.
Watches - $305 each – Starting system - $500
$3289 for Dolphin system upgrade
2. Meeting with Council.
They will probably put all pools on one contract.
Not much headway for clubs.
Council offered to donate Colorado timing System. Are we interested in taking ownership? Yes we are interested.
3. Letter to Greg Rogers.
unsure if drafted by Jacalean.
4. Same as above regarding letter to Terry Phelan
5. And Letter to Emerald / Moved: Jenny Smith
Seconded: Gary Knight
2. Moved: Joy Symons
Seconded: Jenny Smith
Joy to email council regarding our interest in the timing system
3,4 &5. Joy will forward to committee for committee to make changes.
2.1.1
3.0 / Correspondence / As per summary
3.1 / Business arising
from
correspondence / 1. Phone Line
Although there were only four calls diverted last month which cost an extra $4, the following months will have extensive increase in calls.
Quote received for $140/month for landline, extra mobile and internet. It was decided that extra mobile was not required so alternatives for internet/landline phone to be investigated. / 1. Scott to look into Telstra options.
4.0 / Treasurers Report / As per report / Moved: Jenny Smith
Seconded: Gary Knight
5.0 / Registrars Report / As per report / Moved: Heidi McMahon
Seconded: Joy Symons
6.0 / Records Stewart’s Report / As per report / Moved: Gary Knight
Seconded: Amanda Noone
7.0 / Coach Sub – Committee Report
8.0 / Finance Sub – Committee
9.0 / Technical Officials Sub – Committee
10.0 / General Business Arising / 1. Resignation of Jacalean Wines
CQSA accept the resignation of Secretary, Jacalean Wines, effective immediately.
2. Calendar for 2014/2015
Need to start sending Applications for swimming carnivals.
Development calendar for 14/15 set by January.
3. Emerald Carnival Program.
Why changing program when there is a qualifying meet the weekend before?
4. Member Welfare Policy – Communication framework.
5. Email to clubs regarding photos and news items from their club.
6. CQ Sprints
A) Medals/awards
B) Venue
C) Catering
D) Volunteers
E) Program
7. Meeting with Lane 4 Aquatics.
a) CQ sprint meet.
b) Catering for CQ Sprint
c) Future working relationship. / 1. Moved: Jenny Smith
Second: Joy Symons
Email to Clubs regarding new volunteer secretary.
2. Second week of October send email regarding carnival applications deadline: Dec 15
Explaining this will allow for development calendar to set early and Carnival calendar set by CQ Champs.
3. Amanda and Paul working on the topic.
4. Amanda Noone to email work on the document so far to committee for review.
5. Gary to send out email to all clubs
6. a) Gary and Jenny
d) Joy
e) Jenny
f) Joy to ask Masters for assistance.
g) Joy to call Susan Brown regarding Program – Does she want to help this year?
7. Joy and Dean to meet with Lane 4 Aquatics. Topics include: CQ Sprints,
Catering by outside organization, future working relationship.
11.0 / Next Meeting / 24th October 2013
11.1 / Closure / 2123 hrs
Title / Name / Signature / Date
Signed / President : / Joy Symons
Minute Secretary / Gary Knight
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CQSA General Meeting 23 September 2013