Board of Supervisors s10

SUMMARY MINUTES

BOARD OF SUPERVISORS

707 NEVADA STREET, SUSANVILLE

JULY 10, 2012

9:03 A.M. CALL TO ORDER

PRESENT: Supervisors Brian Dahle, Bob Pyle, Jim Chapman, Larry Wosick and Jack Hanson; County Counsel Rhetta VanderPloeg, Deputy County Counsel Debra Avenmarg, County Administrative Officer (CAO) Martin Nichols and Deputy Clerk of the Board Susan Osgood. Auditor Karen Fouch is present 9:04 a.m. – 9:20 a.m.; Negotiator Rick Haeg is present 9:04 a.m. – 9:21 a.m. Closed session begins at 9:04 a.m. and ends at 9:34 a.m. Recesses: 10:25 a.m. – 10:32 a.m. Absences: Deputy County Counsel Avenmarg 10:32 a.m. – 10:34 a.m.

PUBLIC COMMENT: None.

ANNOUNCEMENT OF CLOSED SESSION: 1) Conference with Legal Counsel: Significant exposure to litigation pursuant to Subdivision (b) of Government Code section 54956.9: 1 case.

2) Conference with Labor Negotiator Martin Nichols: May include the following bargaining units - a) Lassen County Peace Officers Assn. (LCPOA), b) United Public Employees of California (UPEC) c) Lassen County Road Workers Assn. (LCRWA), d) Management and Professional Association, e) Lassen County Peace Officers Assn. Supervisors Unit (LCPOASU), f) Lassen County Peace Officers Assn. Management Unit (LCPOAMU), g) Lassen County Deputy Sheriffs Association (LCDSA), h) Lassen County Management Association (LCMA).

9:36 A.M. OPENING CEREMONIES: Following the flag salute, the invocation is offered by Supervisor Hanson.

ANNOUNCEMENT OF ITEMS DISCUSSED IN CLOSED SESSION: CAO Nichols reports: 1) Conference with Legal Counsel: Significant exposure to litigation pursuant to Subdivision (b) of Government Code section 54956.9: 1 case – The Board provided direction to staff.

AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS

ACTION: Approve agenda with correction.

MOVED BY: Hanson SECONDED BY: Pyle UNANIMOUS: Yes

PUBLIC COMMENT: 1) Judy Robinson (Westwood): Reports on successful Westwood Museum breakfast held July 7, 2012; they served 117 breakfasts, raising $990.

2) Lassen County Public Health staff members Christi Myers (Emergency Preparedness Coordinator); Joanna Zimmermann and Bethany DuVarney and Office of Emergency Services (OES) Chief Dave Junette and Sheriff Dean Growdon: Detailed report is presented on emergency actions taken July 9, 2012 due to fire in the area of the Country Villa Riverview Rehabilitation Healthcare Center; smoke was entering the facility and about 80 patients were evacuated. The Alternate Care Site (ACS) was set up at Jensen Hall. Compliments and appreciation to all fire and law enforcement (paid and volunteer); Country Villa Riverview staff; Banner Lassen Medical Center staff; Lassen County Health and Social Services staff; Fair Manager Jim Wolcott (moving fair displays); Gary Felt and Lassen Rural Bus (provided transportation); all volunteers and family members; Pizza Factory (free pizzas); Jim Willis Construction and others. All went well and Country Villa Riverview patients were returned to the facility without injuries or major problems.

Emergency procedures went well and it was a good learning experience.

Christi Meyers: States that a dedicated vehicle is needed to move ACS trailers and repairs are needed as soon as possible for generator at the fairgrounds. Discussion is held. The Board directs CAO Nichols to fix the issues regarding a dedicated vehicle and generator and to check for any usable equipment from Sierra Army Depot.

UNAGENDIZED BOARD REPORTS: Supervisor Hanson: Attended Lassen County Local Agency Formation Commission (LAFCo) and Transportation Commission meetings July 9, 2012. Supervisor Dahle: 1) States Transportation meeting was held right before the fire; buses were called to transport patients from Country Villa Riverview. 2) Will be attending National Association of Counties (NACo) meeting Thursday through Sunday. Supervisor Pyle: Will attend Fair Advisory Board meeting July 10, 2012 if he can get back in time.

"CHOOSE CIVILITY" PRESENTATION BY LASSEN COUNTY SUPERINTENDENT OF SCHOOLS RICHARD DUVARNEY

Superintendent Richard DuVarney: Provides a power point presentation on the “Choose Civility” program that was brought to his attention at a County Superintendents’ meeting. It is based on a book by P. M. Forni (Choosing Civility: the 25 Rules of Considerate Conduct) and research done by Johns Hopkins University. Introduces principles of civility noting it is a core value of community value; quality of life depends on it. Presents details of Top 12 program principles; vision is to raise awareness in community, businesses and government. Encourages community members to be positive and respectful. To become an advocate (for individuals) or a partner (businesses/ organizations), go to www.lcoe.org and check on “Choose Civility” icon. Discussion is held regarding incorporating these ideas into a Board resolution.

LASSEN COUNTY FISH AND GAME COMMISSION - TERM EXPIRATIONS

ACTION: Confirm Leonard Griswold as Appointee 4 on the Lassen County Fish and Game Commission with term expiring March 31, 2013. Confirm Ron Harrison as Alternate 5 on the Lassen County Fish and Game Commission with term expiring March 31, 2015.

MOVED BY: Hanson SECONDED BY: Chapman UNANIMOUS: Yes

CONSENT CALENDAR

ACTION: Take the noted action on the following Consent Calendar items:

MOVED BY: Hanson SECONDED BY: Pyle UNANIMOUS: Yes

ADMINISTRATIVE SERVICES ITEM - PERSONNEL REPORT

ACTION: Receive and file Personnel Movement Report for April, 2012 and May, 2012.

AUDITOR AND TREASURER DEPARTMENTS ITEM - REPORT

SUBJECT: Treasurer's Fund Balance Report and Auditor's verification for the month of May, 2012.

ACTION REQUESTED: Receive and file.

HEALTH & SOCIAL SERVICES ITEMs
BEHAVIORAL HEALTH

ACTION: 1) Approve the Amendment to Net Negotiated Amount Agreement to increase the FY 2012/2013 contract amount by $31,931 for a new multi-year contract total of $1,717,766; 2) Implement an Absolute Assignment of Agreement from Alcohol and Drug Programs (ADP) (10-NNA18) for FY 2012/2013 to Department of Health Care Services (DHCS) for the Medi-Cal program; 3) Implement a Contingency Assignment of Agreement from ADP to DHCS if the 2012/2013 Budget Act is approved; and 4) Authorize the County Administrative Officer to execute the agreement documents on their behalf.

PUBLIC HEALTH

ACTION: Approve acceptance of the California Department of Public Health (CDPH) Real-Time Allotment for Tuberculosis Control for FY 2012/2013 and authorize the CAO to execute the documentation.

PLANNING AND BUILDING SERVICES ITEM - HOUSING AND GRANTS

ACTION: Receive update report on the Department's grants and upcoming deadlines.

PROBATION DEPARTMENT ITEM - AGREEMENTS

ACTION: Approve agreements between Lassen County with Plumas County and with Modoc County for placements in Juvenile Hall. The agreements with each county specifies a per diem rate for minors detained at the daily amount of $110 and a rate for minors serving a court ordered commitment at a daily amount of $85 in addition to any reimbursements for medical services, psychological services and education services and authorize the Acting Chief Probation Officer to sign the contracts.

PUBLIC WORKS DEPARTMENT ITEMs
BID

ACTION: Award bid to Hat Creek Construction, Inc. in the amount of $69.75 per ton (not to exceed 7,500 tons or $561,051.56 w/tax) for the Standish and Susanville areas and to Larranaga Trucking and Construction in the amount of $66.00 per ton (not to exceed 500 tons or $35,392.50 w/tax) for the Bieber and Ravendale areas for "Asphalt Concrete (1/2" max. med. PG Grade 64-22)," the lowest bidders meeting the requirements considering transportation costs to haul the material from the respective plants to the individual job sites.

ROAD

ACTION: Approve execution of the Program Supplement Agreement No. M026, Rev. 1 to Administering Agency-State Agreement for Federal-Aid Projects No. 02-5907, Susan River Overflow #3 Bridge 7C-01 on Mapes Lane; approve corresponding Resolution No. 12-033 and authorize the Chairman to sign.

TREASURER/TAX COLLECTOR ITEMs
PETTY CASH FUND

ACTION: Adopt Resolution No. 12-034 adopting new petty cash fund limits for the Treasurer / Tax Collector's Department.

REPORT

ACTION: Receive and file Treasurer's Investment Report for May, 2012.

SHERIFF
BID

ACTION: Award the bid for replacement law enforcement radio equipment to Sierra Electronics of Reno, NV, the only bidder who submitted a bid meeting minimum specifications in the amount of $41,160.21. This purchase will come from the Sheriff's Equipment Fund 185-0540-3006200. Those funds will be reimbursed through the Department of Homeland Security Grant Award Project #2010-0085.

MISCELLANEOUS CORRESPONDENCE ITEMS
ACTION: Receive and file the following correspondence:

a. Lassen County Planning Commission Special Session meeting agenda for July 5, 2012.

b. Lassen Transit Service Agency meeting agendas for June 26, 2012 and July 9, 2012.

c. Lassen County Transportation Commission meeting agenda for July 9, 2012.

d. Lassen County Technical Advisory Committee meeting agenda for July 11, 2012.

BOARD OF SUPERVISORS - SUPERVISOR HANSON

SUBJECT: Consider sending letter of support for the Governor's Timber Harvest Reform Package.

Supervisor Hanson: Presents information regarding letter of support request from the local timber industry. States there is a Timber Harvest Plan (THP) Reform Package that is going through the legislature; it includes reforms the timber industry feels are needed in order to be competitive with Oregon and Washington. Only 30% of timber sold in retail stores in California are from in-state; the remaining 70% from out of state; it is difficult for domestic California industry to compete. There is also some work to limit the liabilities of the forest products industry regarding wildfire. There is a proposal in the package for a 1% assessment. Notes this is a process the egg and chicken industries are doing also to level playing field and work with State; thinks this is a model that will be seen in other resource using industries.

SPEAKERS: Jeff Pudlicki (forester, W. M. Beaty & Associates, Inc.) – Notes Lassen County is a timber community and this is an opportunity to weigh in on important issues and an opportunity to make things a little more level for the industry.

Discussion is held.

Supervisor Dahle: States he is in support of this but will be abstaining on this matter only because he has signed a no new tax pledge while running for office; some people may look at this as a tax; he believes it is a true assessment like Honey Lake TV or when users of something ask for an assessment. He asks Vice-Chairman Hanson to sign the letter.

ACTION: Approve letter of support and authorize the Vice-Chairman to sign.

MOVED BY: Hanson SECONDED BY: Pyle UNANIMOUS: No

AYES: Pyle, Chapman, Wosick, Hanson ABSTENTIONS: Dahle

NOES: None ABSENTEES: None

HEALTH & SOCIAL SERVICES - ADMINISTRATION

SUBJECT: Health and Social Services (HSS) and Child and Family Services Contracts for FY 2012/2013.

ACTION: Approve listed contractors/providers agreements within HSS for the FY 2012/2013 period and authorize the CAO to execute said agreements.

MOVED BY: Chapman SECONDED BY: Wosick UNANIMOUS: Yes

PUBLIC WORKS DEPARTMENT
BUDGET - AVIATION CAPITAL OUTLAY

SUBJECT: Fiscal Year 2012/2013 Aviation Capital Outlay Budget Adoption.

ACTION: Approve the Capital Outlay portion of the 2012/2013 Fiscal Year Aviation Budget in the amount of $999,000.

MOVED BY: Hanson SECONDED BY: Wosick UNANIMOUS: Yes

BUDGET - CAPITAL PROJECTS CAPITAL OUTLAY

SUBJECT: Fiscal Year 2012/2013 Budget Adoption for Designated Projects within the Capital Projects Budget.

ACTION: Approve the portion of the 2012/2013 Fiscal Year Capital Projects Budget - Fund 150-1501 for designated projects in the amount of $387,500.

MOVED BY: Hanson SECONDED BY: Wosick UNANIMOUS: Yes

BUDGET - CRIMINAL JUSTICE FACILITY CONSTRUCTION CAPITAL OUTLAY

SUBJECT: Fiscal Year 2012/2013 Budget Adoption for Designated Projects within the Criminal Justice Facility Construction Budget.

ACTION: Approve the portion of the 2012/2013 Fiscal Year Criminal Justice Facility Construction Budget - Fund 126-1261 in the amount of $217,000.

MOVED BY: Hanson SECONDED BY: Wosick UNANIMOUS: Yes

BUDGET- ROAD CAPITAL OUTLAY

SUBJECT: Fiscal Year 2012/2013 Partial Budget in the amount of $6,745,000 ($1,474,000 Road Operating and $5,271,000 Road Construction) for Road Department.

ACTION: Approve.

MOVED BY: Hanson SECONDED BY: Wosick UNANIMOUS: Yes

BUDGET - FUND 590 LOCAL REUSE AUTHORITY (LRA) / REDEVELOPMENT AGENCY (RDA)
CAPITAL OUTLAY

SUBJECT: Fiscal Year 2012/2013 Budget Adoption for Capital Outlay Portion of the Fund 590 LRA / RDA Project Budget.

ACTION: Approve the portion of the 2012/2013 Fiscal Year Fund 590 LRA / RDA Project Budget in the amount of $57,335.

MOVED BY: Hanson SECONDED BY: Pyle UNANIMOUS: Yes

SHERIFF
BUDGET - CAPITAL OUTLAY

SUBJECT: Year 2012/2013 Partial Budget Adoption for Sheriff's Office.

ACTION: Adopt Fiscal Year 2012/2013 capital outlay budget for the Sheriff's Equipment Depreciation Fund 185-0540 in the amount of $224,553 and Narcotics Task Force (NTF) American Recovery and Reimbursement Act (ARRA) Stimulus Fund 182-0543-3006200 in the amount of $58,000.

MOVED BY: Chapman SECONDED BY: Hanson UNANIMOUS: Yes

INVOICE

SUBJECT: Request for ratification of invoice from Pine Street Plumbing for an emergency purchase to repair the jail kitchen.

ACTION: Determine the existence of an emergency situation and ratify the purchase/repair of plumbing in the jail kitchen in the amount of $9,950 to Pine Street Plumbing. (4/5 vote required)

MOVED BY: Chapman SECONDED BY: Hanson UNANIMOUS: Yes

INFORMATION FOR THE BOARD
CAO Nichols: John Everett (Herlong Veterans of Foreign Wars) signed the Board approved claim so that payment will be processed.

ADJOURNMENT

There being no further business, the meeting is adjourned at 10:47 a.m.

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Chairman of the Board of Supervisors

ATTEST:

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Susan Osgood, Deputy Clerk of the Board