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BOARD OF ISLAND COUNTYCOMMISSIONERS MINUTES OF MEETING

FEBRUARY 9, 2009– REGULAR SESSION

The Board of Island County Commissioners(including Diking Improvement District #4) met in Regular Session on February 9, 2009 beginning at 10:00 a.m. in the Board of County Commissioners Hearing Room (Room # 102B), AnnexBuilding, 1 N.E. 6th Street, Coupeville, Washington. John Dean, Chairman, Helen Price Johnson, Member, and Angie Homola, Member were present. The meeting began with the Pledge of Allegiance.

EMPLOYEE SERVICE AWARDS

Department / Employee / No Years
District Court / Linda Kipling / 15
GSA / Vickie Chambers / 5
Health / Caroline Lokkins / 10
ICSO - Jail / Duwayne Evans / 15
Juvenile Court Services / Chris Cram / 10
Juvenile Court Services / Cathy Snowden / 10
Planning / William Van Duine / 5
Public Works / Josephine Hansen / 10
Public Works / Sheldon Stremler / 20
Public Works / Randy Diefert / 25
Superior Court / Christine Holbrook / 5

EMPLOYEE OF THE MONTH FOR JANUARY

JILL SMITH – TREASURER’S OFFICE

RecentlyMs. Smith went well beyond her duties in assisting a taxpayer who had mental health issues and would have been homeless had it not been for her diligence in seeking out help for him through various agencies. In the course of working with this gentleman, Ms. Smith was able to assist him in receiving needed treatment from a health care provider as well as receiving assistance from state programs. All of Ms. Smith’s efforts culminated in her being able to get this person the treatment and assistance needed and for them to keep their house. This can do attitude is what the citizens of IslandCounty expect of us all.

SPECIAL RECOGNITION

TOM CAMPBELL, MARINE RESOURCES COMMITTEE

The Board of Island County Commissioners thanked Mr. Campbell for serving the residents of IslandCounty through his work on the Marine Resources Committee since 1999. The Board understands that he is one of the founding members of the Island County Marine Resources Committee and the first member to complete three full terms on the committee. He has been an articulate advocate for the resource, and especially for sport fishers. His service on the executive committee and as chairman of the MRC for two years is also noteworthy; his humor and knowledge will be missed.

CONSENT AGENDA

By unanimous motion the Board approved the Consent Agenda as follows, including item 22, Contract with Whidbey Island Conservation District for the Provision of Technical Services within South Holmes Harbor Shellfish Protection District and item 23, Contract with Whidbey Island Conservation District for the Provision of Technical Services on Whidbey Island, outside of Holmes Harbor Shellfish Protection Districtmoved to the Consent Agenda from the Regular Agenda:

ELECTRONIC FUND TRANSFERS, VOUCHERS, PAYMENT OF BILLS

Vouchers (War) #s305043-305320 ………... / $364,271.71
Electronic Fund Transfers.……………………. / $248,736.86

2% HOTEL-MOTEL SALES TAXES

Contracts for 2% Hotel Lodging Tax Tourism Promotion – 2009 Program Year

Penn Cove Water Festival Association for Penn Cove Water Festival Marketing Project; Contract Amount: $972.00 (RM-BOCC-09-0009)

IslandCounty Historical Society for Staff Support for Tourist/Visitor Information Services; Contract Amount: $1,166.00 (RM-BOCC-09-0008)

Camano Island Chamber of Commerce, Inc. for VisitorInformationCenter Staffing/Tourism Marketing & Fulfillment Program; Contract Amount: $11,665.00 (RM-BOCC-09-0004)

Greater Oak Harbor Chamber of Commerce for North Whidbey Tourism Services, Marketing & Special Events; Contract Amount: $21,386.00 (RM-BOCC-0007)

CoupevilleArtsCenter for “Shoulder Season” Marketing of CoupevilleArtsCenter Classes; Contract Amount: $1,458.00 (RM-BOCC-09-0005)

Freeland Chamber of Commerce for FreelandVisitorInformationCenter; Contract Amount: $13,609.00 (RM-BOCC-09-0006)

Langley Chamber of Commerce for Tourism Marketing Fulfillment Program; Contract Amount: $18,470.00 (RM-BOCC-09-0019)

Central Whidbey Chamber of Commerce for VisitorInformationCenter & Tourism Promotion; Contract Amount: 18,470.00 (RM-BOCC-09-0020)

Whidbey Island Vintners for Promotion of Whidbey Island Vintner’s 2009 event(s) and Web Design; Contract Amount: $972.00 (RM-BOCC-09-0018)

Clinton Chamber of Commerce for Clinton Chamber Promotion and staff support; Contract Amount: $5,832.00 (RM-BOCC-09-0028)

FACILITIES

Addendum A to Maintenance Agreement with Siemens Building Technologies, Inc. for an additional 3-year period; Contract Amount: $27,168 (RM-FAC-09-0106)

HUMAN RESOURCES

Personnel Action Authorizations

Department / PAA # / Description / Position # / Action / Eff. Date
Assessor / 018/09 / Segregation Assistant .60 fte / 111.01 / Personnel Action (Reduction in hours) / 03/01/09
019/09 / Dept Support Administrator .80 fte / 110.00 / Personnel Action (Reduction in hours) / 03/01/09
020/09 / Cartography Assistant .80 fte / 117.01 / Personnel Action (Reduction in hours) / 03/01/09
021/09 / Cartog. Cadastrel Mapping .90 fte / 116.00 / Personnel Action (Reduction in hours) / 03/01/09
Auditor / 022/09 / Accounting Manager / 217.00 / New Position / To Be Determined
Central Services / 023/09 / Mail Clerk .50 fte / 1605.00 / Personnel Action (Reduction in hours) / 03/01/09
Facilities / 024/09 / Custodian .85 fte / 901.07 / Personnel Action (Reduction in hours) / 03/01/09
025/09 / Custodian .75 fte / 901.06 / Personnel Action (Reduction in hours) / 03/01/09
026/09 / Custodian .50 fte / 901.08 / Personnel Action (Reduction in hours) / 03/01/09
Health / 027/09 / PHN II / 2406.04 / Personnel Action (Reinstate hours) / 03/01/09
Human Services / 028/09 / Accounting Coordinator Temp / 2408.20 / New Position Temp to fill in during FMLA / 02/09/09
Juvenile Court Services / 029/09 / Services Coordinator .50 fte / 1412.00 / Personnel Action (Reduction in hours) / 02/16/09

Memorandum of Agreement with WSCCCE Local 1845-I concerning compensatory pay

HUMAN SERVICES

Service Agreement with Jane Klassen, MSW, is to provide outreach and support groups to seniors; Contract No. HS-11-08; Contract Amount: $1,800 (RM-HS-08-0289)

PLANNING & COMMUNITY DEVELOPMENT

Public Hearing Scheduled – March 2, 2009 – 10:20 a.m.

OPS335/08 Applicants Tom, Irene, & Stephen Eggerman propose to reclassify 13 acres of their 20 acre parcel, R13111-066-1650 from the DesignatedForest tax classification to the Open Timber current use program.The parcel is located on Central Whidbey

Contract with Whidbey Island Conservation District for the Provision of Technical Services within South Holmes Harbor Shellfish Protection District - $75,000.00 (RM-PLAN-08-0285)

Contract with Whidbey Island Conservation District for the Provision of Technical Services on Whidbey Island, outside of Holmes Harbor Shellfish Protection District,$6000.00 (RM-PLAN-09-0022)

PUBLIC WORKS

County Roads

Public Hearing Scheduled – March 2, 2009 – 10:15 a.m.

Franchise #356 North Beverly Beach Association; Transfer of Franchise #77(1)R [James I. Metcalf Company, Inc.] to North Beverly Beach Association – existing water distribution system; Plat of Beverly Beach(PW-0820-110)

Resolution C-07-09/R-02-09 In the Matter of Amending Island County’s Six-Year Transportation Improvement Program for the Years 2009–2014 (Resolution on file with the Clerk of the Board)

LIQUOR LICENSE

Application for Special Occasion Liquor License No. 092151 by the Camano Senior Center for special occasions to be held March 7, 2009 from 3:00 p.m. to 7:00 p.m., March 14, 2009 from 7:00 p.m. to 10:00 p.m. and April 11, 2009 from 7:00 p.m. to 10:00 p.m. at the Camano Senior Center, 606 Arrowhead Road, Camano Island, WA

REGULAR AGENDA

Appointments and/or Re-Appointments to Boards and Committees

VETERANS ADVISORY BOARD (VAB)

By unanimous motion of the Board all members are re-appointed to the Veterans Advisory Board (VAB) to a full one-year term to expire December 31, 2009

Commissioners

DIKING DISTRICT NO. 1, POSITION 2, VACANCY

Chairman Dean commented that over the weekend the Board received a fax from Dick McGrath who expressed an interest in being considered for the position; the bio portion of the application, however, was illegible. The Chairman recommended that the appointment be postponed to provide an opportunity for the Board to interview both applicants, Mr. Shepard and Mr. McGrath.

Commissioner Price Johnson presented John Shepard for appointment to Diking District 1, Position 2 because the application from Mr. McGrath was receivedbeyond the published due date. Mr. Shepard has an impressive resume she said and the Board received numerous letters of recommendation of his candidacy. No recommendation(s) for appointmentwere received from the Diking District 1 Commissioners.

Pursuant to RCW 85.38.070(5) the Board, by unanimous motion, appointed John Shepard, Sunlight Beach Road, Clinton to serve as Diking District No. 1 Commissioner in Position #2, previously held by Robert Kohlwes.

LIQUOR LICENSE

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The Board, by unanimous motion, approved signature of a letter request for a 20-day extension for approval of Special Occasion Liquor License No. 092439 by the Boy’s & Girls Club of Coupeville for a special occasion to be held March 14, 2009 from 5:30 p.m. to 8:30 p.m. at the Crockett Farm Barn, 1056 Crockett Farm Rd., Coupeville, WA

COMMISSIONERS COMMENTS & ANNOUNCEMENTS

LETTER TO WASHINGTON STATE LEGISLATORS REGARDING THE WASHINGTONSTATE FERRY SYSTEM

Commissioner Price Johnson commented that she has been in touch with State Legislators since writing the proposed letter but believes ita good idea regardless to go on record with the Board’s points of advocacy. She also has been in contact with one of the members of the Ferry Advisory Committee for the Clinton run but has not been successful so far in connecting with the Chairman of the Keystone route. She anticipates bringing the groups together for further dialogue and for a combined voice to the Legislators on the impact of the weighty decision before them.

Commissioner Homola complimented Commissioner Price Johnson for taking the lead on the ferry issue and for sitting on the Legislative Steering Committee and advocating for the ferry system in the interest of all coastal counties.

By unanimous motion the Board approved signature of the letter to the Washington State Legislators regarding the Washington State Ferry system.

RESOLUTION C-08-09 APPLICATION OF ISLAND COUNTY FOR DESIGNATION

AS APRESERVE AMERICA COMMUNITY

Ms. Marlow commented that the Island County Historical Society is happy to see the Board move forward with such a resolution. The original interest was expressed by the Center for Wooden Boats on Camano who asked if the County would want to partner with the Center and other organizations to become a Preserve America Community. By doing so the designation would allow the County and historical organizations within the County access to potential funding from the federal government. Ms. Marlow recommends approval.

By unanimous motion the Board approved Resolution C-08-09 Application of Island County for Designation as a Preserve America Community. (Resolution on file with the Clerk of the Board)

Miscellaneous Remarks

Commissioner Price Johnson mentioned that last week she and Commissioner Homola attended training in Olympia with other newly-elected commissioners, focusing on risk pool issues and liability for counties in general. As part of the Legislative Rally at that time they attended a dinner with RuralCounty members and also attended a dinner with legislators and leaders of Skagit and San JuanCounties. She believes the connection with surrounding neighbors and discussion of partnerships to be useful.

Commissioner Homola added that the support of the 39 counties was unanimous for the non-supplant language. Also discussed were ways to address a Puget Sound Partnership, clean-up, and what might be done with taxes on different types of fossil fuels.

Chairman Dean announced that the Board would recess until 1:30 p.m. at which time Jackie Henderson and Human Services staff will provide a presentation on the Department’s first year accomplishments.

PRESENTATION BY HUMAN SERVICES

Jackie Henderson, Human Services Director, thanked the Board for allowing her and her staff the opportunity to talk about the vision of Human Services as the Department completes its first year.

Attending:

Jaime Montoya, Fiscal Coordinator

Beth Plush, Administrative Supervisor

Don Lupien, CD Tx Supervisor

Dan Bond, CD Prevention

Mike Etzell, Developmental Disabilities

Gillian Haws, Housing

Lisa Hensley, MH Jail Transition Services

Charlene Suzuki, School Based Program

[Hand-out provided and on file with the Clerk of the Board – Power Point Presentation]

Human Services

  • Services provided either directly or indirectly impact thousands of IslandCounty residents each year
  • From alcohol and other drug treatment programs to prevention programs in schools
  • From early childhood developmental services to senior citizen support groups
  • Parenting and transition services in the jail to transitional housing services
  • Employment programs for adults with developmental disabilities to mental health programs in all school districts
  • Parent support groups to providing training opportunities for families, service providers and the public

Staff individually spoke on the following topics and about their respective role in the Department:

  • Revenue
  • Budgets, consisting of Developmental Disabilities, Mental Health, Alcohol Treatment, Prevention, Mental Health Sales Tax, Housing
  • Revenue contracts both federal/state and local, subcontracts with service providers
  • Associated boards and committees
  • Programs, including alcohol/substance abuse treatment and methamphetamine recovery
  • Alcohol and Other Drugs Prevention Services including programs and community based coordination
  • Developmental Disabilities Program including birth to three, employment, broader support
  • Housing
  • Island and San JuanCountyJail Transition Program
  • Mental Health Initiative
  • School based mental health program

Ms. Henderson concluded the presentation by reviewing the Department’s timeline and goals for 2009:

Timeline

  • February 23: New staff start date
  • February 24: Initial staff trainings
  • February-June 2009: Creating, implementing and evaluating the initial program and planning for next year

Goals for 2009

  • Continue to do what the Department can with what it has
  • Veterans Assistance Program
  • Homeless Housing Task Force
  • Continue implementing the Mental Health Initiative programs
  • Generic case management program
  • Look for opportunities to change and grow

Mission Statement: To be an accessible and responsive community resource, working collaboratively to help meet essential needs of the people of IslandCounty and to provide opportunities for our citizens to become contributing members of our community.

Following a brief question and answer period the Board thanked everyone for the work they do. “It is refreshing to listen to people with passion.”

There being no further business to come before the Board the meeting adjourned at 3:06 p.m. The Board will meet next in Regular Session at 11:00 a.m. on February 23, 2009 for Roundtable followed by agenda items at 2:00 p.m.

BOARD OF COUNTYCOMMISSIONERS
ISLAND COUNTY, WASHINGTON
______
John Dean, Chairman
______
Helen Price Johnson, Member
______
Angie Homola, Member

ATTEST:

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Elaine Marlow, Clerk of the Board

Vol. 2009