The following are board level positions.
President
ResponsibleforconductingmonthlyBoardmeetingsand ensuringcontinuity ofallprograms-events-functions-initiatives -year overyear. HoldotherBoardmembersaccountabletoensuretheprogram isrunningsmoothlyandensurefairandtimelydecisionmakingand effectivecommunication to, parents, participants, and board members.
VicePresident
SupportPresidentandBoardwithtasksastheyarise.
Develop agenda for board meeting and distribute to other board members prior to the meeting.
Secretary
Responsible for scheduling monthly meetings, taking accurate monthly meeting minutes and timely posting to the CSB website, as well as other duties to assist the President and Vice President.Reserve & confirm room reservation with Doubletree Hotel.(Time commitment each month -4 hrs.)
Treasurer
The Treasurer position is a year-round position with peaks and valleys regarding work required each month. The position's primary responsibility is everything financial; maintaining CSB’s general ledger, receive, record and reconcile all program revenue streams, monthly payments (in season) to various vendors and maintenance of CSB bank accounts. Additionally, the Treasurer is a member of the Finance Committee whose primary goal is to prepare an annual budget.
In-season (generally October-February) the commitment is roughly 10-12 hours a month, while out of season, the commitment drops to 3-4 hours a month.
Registrar
Responsiblefordocumentation/disseminationofaccurate registration andpaymentinformation forallCSBparticipantsto CSBBoardandproviding timelyteamrosterstoVSAHA.(note:all registrationiscompletedon-linethruUSAHockeyandCSBwebsite)
Works closely with Treasurer and Web Director to ensure accuracy of rosters and timely payment of CSB members.
Ensures that all coaches are properly certified under VSAHA and USA Hockey mandates.
AssociationCoachingEducationDirector(ACE)
Responsiblefor allinitiating/scheduling/coordinating coachingandeducationprograms withinCSBinaccordancewithCSBHandbookandUSAHockeyandADM guidelines.AlsocoordinatesandorganizesCoachesand communication. Ensures that all coaches have met state requirements. Other clinics/programs may be initiated, (e.g. skating, goalie, or coaching) and the ACE would oversee the organization and implementation of these programs (note: USAHockeycallsforeachorganizationtohaveanACE).
Coaches serve at the invitation and pleasure of the board and the coaching director is the primary point of contact to attract and develop good coaches, and by extension, to develop good programs.
The ACE works closely with VSAHA rep: the VSAHA rep is first exposed to new state and USA hockey guidelines/regulations, and it is through good communication between the VSAHA rep and the coaching director that those guidelines are implemented effectively.
VSAHARepresentative
Serves as liaison between state and CSB. Attends monthly meetings in Barre (which last 2-3 hours). The VSAHA Rep may serve on a sub-committee which may hold monthly, or bi monthly meetings/conference calls).
The VSAHA Rep balances and manages CSB’s goals and objectiveswith VSAHA’s goals and objectives. Effective communication and relationship management is important for this role. A strong relationship with VSAHA ensures the smooth running of CSB’s programs though the timely implementation of VSAHA directives and the opportunity to engage in constructive dialogue.
The Rep communicates VSAHA’s directives and goals to the CSB board in a timely fashion, and ultimately to CSB membership.
Time commitment is heavier in August-September and later in the season prior to State tournament.
(note: VSAHArequireseachorganizationtohaveastateRep)
Sponsorship Director
Responsibleforcreatingcorporatesponsorship materialandannualsponsorshipprogramforCSB.Thiswillinclude identifying/pursuing/capturingcorporatesponsorshiprevenueannually. The purpose of the Sponsorship program is to provide a vehicle to fund need based scholarships for CSB members who qualify.
Equipment Director
Assesses, procures and maintains equipment needs of each team (primarily pucks/bags for all teams and goalie equipment for girls and younger teams). Communicates with coaches regarding distribution and collection of CSB equipment. Serves as point person for equipment providers and vendors (i.e. jerseys, nets, boards, pinnies etc.). Issues jersey numbers to new players and maintain the jersey database. Serves as CSB point person for miscellaneous equipment items as needed (i.e. equipment give-aways, acquiring USA hockey jerseys, etc.). Inventories CSB equipment and maintain the equipment cage at Cairns (clean, organize, replace lock as needed, etc.)
Team Manager Director
Oversees all team managers and answer various questions regarding scheduling, posting game scores, player eligibility and rosters and the ever changing VSAHA rules and regulations. The most important aspect of the job is to keep schedules and rosters "in-check" and the Team Manager Director helps impart his/her experience to new and experienced managers at the team level. Keeps mangers up-to-date with all team management issues that arise as the season goes along. This role requires approximately 1-3 hours/week.
Web Director
Responsible for recommendation, execution and maintenance of all the technology based solutions for CSB. Director initially sets up and maintains CSB website as a communication and organization portal. Web Director also supports directly or indirectly almost all other functional areas: registration and rostering, scheduling, tournaments, coaching, news, communications, sponsors etc.
Works with vendors to manage domain registration, email, website, communication, and social media tools, integration with state and national required tools, player and coach registration, and requirement tracking, payments, scheduling, etc.
On-going Training and support of the toolset for both Board members and organization volunteers and parents is also a time consuming aspect of the role.
The Web Director has no real “slow period” as there is communication and working with the function that heats up at various aspects of their year. It is probably busiest, pre-season as communications are at their high point and registration and web updates all need to be set up ahead of season start. Training of new board members or volunteers, etc are also at their peak. Once the season is underway, scheduling, coaching, team maintenance and communications take precedence, toward the tournament and end of season, communication has a secondary high point. Post-season, the preparation for the next season begins again.
Web Director serves as communications director, providing timely notification to CSB members as necessary.
Web Director works closely with Registrar. Overlap exists in areas of registration, payment tracking, reporting and rostering issues. Note that these matters are the ultimate responsibility of the Registrar but the Web Director assists greatly in facilitating these efforts.
Web Director receives the monthly minutes from the board meetings as posts to the website.
Technical expertise needed to be Web Director: There are no programming or technical demands since CSB uses “off the shelf” solutions — but the Web Director should be comfortable with logging in to “back end” administration tools, and not daunted or confused by technology. If you can set up and manage your home wifi routers, are comfortable or have ever used blogging tools etc, you can learn and manage the CSB technology tools. A marketing background is also beneficial, for layout, graphics, etc. It is less about being a Hockey or on ice person, and more about comfort with Technology concepts and assisting other functions with the tools CSB uses to get their functions done.
Tournament Director
Responsible for organizing, coordinating and scheduling all tournaments including CSB Away Tournaments, end of season State Playdown Tournaments and any end of season Regional & Sectional Tournaments.Tournament Director may form and oversee sub committees for individual tournaments. Away tournaments need to be booked prior to the schedulers meeting in August, but sometimes this is not possible as teams have notopened tournament registration until fall. Position requires about 6 hrs. per month May-August, 12 hrs. per month Sept-Nov & about 16 hrs. per month, Dec-Jan, increasing to18 hrs./week Jan thru end of season.
Individual tournament responsibilities (which may be fulfilled by subcommittees or volunteers) include but are not limited to: decorations, tournament scoring, filling in when needed for scoresheet, scoreboard, penalty boxes and generally making sure everything is running smoothly.
Events Director
Responsible for organizing, coordinating and running CSB events. Certain events will fall under 100% purview of the Events Coordinator such as Skills Night, Picture Night, Golf Tournament, CSB Squirt Winter Classic Tournament while other events will require the assistance such as the Hosting of the State Tournament. (Note: in no year are all of these events run; the Squirt Tournament is an annual event; all other events will be run at the discretion of the Events Director in coordination with the Board). This person will also be working closely with other board members on various existing as well as potential new projects.No experience necessary.
Volunteer Coordinator
Responsible for building, nurturing and maintaining a network of CSB volunteers that can be tapped into during the year. Will work closely with Event Coordinator, Tournament Director and other board members as well as Cairns as needed. This person needs to be well organized and a people person. No experience necessary.
Scheduler
Manage ice utilization: estimate team counts, coordinate with Cairns arena, develop preliminary schedule. Responsibleforthe final purchasingandfinal schedulingall CSBice(includes preseason/Evaluations,regularseason,CSBtournaments,state tournament).
andmaintainingthepracticescheduleontheCSBwebsite withtimelyupdates. Alsoresponsibleforsecuringreferees.
Determine the start date and final end dates to season. Determine holiday schedules. Determine how much practice ice and home game ice each team/group receives and when they receive it. Work with tournament director during the spring and summer prior to the start of a given season to coordinate the booking of ice with each team’s tournament schedule. Scheduling inevitably turns into an iterative process of communicating a wish list to Cairns, re-working a final schedule, and then making adjustments along the way to manage deficiencies and surpluses of ice.
Responsible for posting locker room assignments for all weekend CSB games at Cairns Arena.
Girls Director
Running Girls’ On the Edge for CSB girls’program participants. 6-8 1 hour ice sessions in the summer. Low cost ($75.00) program using CSB coaches to help run station based practices (6 stations) with entire focus on skating and no pucks. In summer, confirm girls’ program numbers by contacting parents. Whitecaps- communicating with BAHA and Essex to find out their numbers to determine what the plan is for the upcoming year. Line up coaches from U8 to U14. That involves conversations on the phone and making sure the right people step up so the girls get a positive experience. Getting regular season tournaments lined up for all the teams: usually provide numerous options and let them decide. In season team monitoring. U8 program: Summertime communication with BAHA, Essex, Barre and St. Albans in forming and maintaining a cross ice league. There are 6 teams and each weekend they travel to a different rink and play 3 cross ice games.
September/October: Girls Try Hockey For Free Event and I get the St. Mike's girls on the rink to work with the newbies. Use of social media, posting at Cairns and CSB parents to get the word out. Post season organization: After the season ends since it is still winter CSB usually gets 4 sheets of ice and use the rink dividers to get the CSB girls playing 1/2 ice games. Try to organize all the girls to attend at least one UVM Women's hockey game and wear their jerseys.