1. Summary of Communication Plan

**Insert key information determined from the Communication Worksheet to create a summary of the Communication Plan**

1)Key Dates

2)Goals

3)Key Messages

  1. Primary:
  2. Secondary

4)Audience

5)Timeline Contingencies/Risks

6)Communication Considerations

7)Cost

8)Delivery

  1. Calendar at a Glance

**Create a calendar for dates that items will be released to employees. Below is an example for your reference**

Week ending:
Week 1 / Week 2 / Week 3 / Week 4
-Communication Plan Finalized (Insert date) / -Introduction Letter (Insert drop date)
Week 5 / Week 6 / Week 7 / Week 8
-FAQ (Insert drop date)
-Launch Letter (Insert drop date)
-Slide Presentation (Insert drop date)
  1. Communications

**Once you have determined the communication items you will create, use the following template to build out the plan for each item. Below are examples of communication items that are available in the Toolkit**

Service Introduction Letter
Description / Short letter, “heads up”
Audience / All employees
Key Messages / Change in administrator
Key dates
Blackout period
Benefits of the change
Distribution Method / Email
1st Round Edits – due date / Insert date
2 Round Edits – due date / Insert date
Final Version Approval – due date / Insert date
Drop date / Insert date
Service Launch Letter
Description / Short letter, “LIVE on Shareworks”
Audience / All employees
Key Messages / Activate accounts
How to login
Distribution Method / Email
1st Round Edits – due date / Insert date
2 Round Edits – due date / Insert date
Final Version Approval – due date / Insert date
Drop date / Insert date
Frequently Asked Questions (FAQ)
Description / Customized list of Frequently Asked Questions
Audience / All employees
Key Messages / Plan Information
Transition to Solium
Distribution Method / Hard Copy / Email
1st Round Edits – due date / Insert date
2 Round Edits – due date / Insert date
Final Version Approval – due date / Insert date
Drop Date / Insert date
Slide Presentation
Description / Overview of Plan and Shareworks
Audience / All employees
Key Messages / Drill down into plan details
Who is Solium Capital / Shareworks
How to use Shareworks
Benefits of the change
Distribution Method / Hard Copy / Email /Intranet
1st Round Edits – due date / Insert date
2 Round Edits – due date / Insert date
Final Version Approval – due date / Insert date
Drop Date / Insert date

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