Bedwas, Trethomas & Machen Community Council
Minutes of the meeting of FULL COUNCIL held at the Council Offices, Bedwas on Tuesday 1 September 2009
Present:
Chairman: P Matthews
Councillors: L Aldworth, D Barry, D J Davies, J R Davies, E J Gale, D Havard, G Hollywell, B James, R Otter, W D Thomas
Also Present: Sally Chick (Clerk)
Apologies:
Mr Roger Bryant from the Royal National Lifeboat Institution gave a talk and a short film explaining the work the Institution carries out. The RNLI is our Chairman’s chosen charity for this year.
6.50pm Cllr D J Davies left the Meeting.
58. The minutes of the June Meeting were approved as a correct record with the amendment that Cllr Otter questioned the payments made to the Gardner/Handyman.
Minutes of the July Meeting were approved as a correct record.
59. The Chairman notified Council that the report of meetings attended were for reference and that a full report would be made at a later date.
Cllr James informed Council that information could be found on Teletext regading the Digital Switchover. Clerk to copy information to all Councillors.
Clerk to look into information on the Freedom of Information Act from C.C.B.C.
These matters will be placed on the Agenda for a full discussion at a later date.
60. Clerks Report - Councillors had been provided with various copy letters and emails for information
It was RESOLVED that the Clerk purchase a replacement digital camera up to the value of £200.
The quotes for setting up of a Council Website were discussed. Following a vote with a majority of 7, it was RESOLVED to go ahead with the website. Councillors agreed to accept the quote from Derek Allinson.
Councillors will have a preview of content before it goes ‘live’. It was stipulated that any changes to content would have to go through the Office. The Cancellation period for changes to the website also needs to be checked.
CHAIRMAN DATE
Bedwas, Trethomas & Machen Community Council
Minutes of the meeting of the LAND & BUILDINGS COMMITTEE held at the Council Offices, Bedwas on Tuesday 1 September 2009
Present:
Chairman: D Barry
Councillors: L Aldworth, J R Davies, E J Gale, D Havard,
G Hollywell, B James, P Matthews, R Otter, W D Thomas
Also Present: Sally Chick (Clerk)
Apologies: DJ Davies
61 Chairman’s Report
The periodic testing had been completed at the Workmen’s Hall.
Cllr Denis Barry proposed that we deal directly with C.C.B.C. and the boiler company used by them. This was seconded by Cllr D Havard and carried. Clerk to report back on progress at the next meeting.
62. Clerk’s Report
Door Entry System
This has now been put in place for the downstairs, rear office.
Periodic Testing
Work at the Council Office has now been completed.
Building Survey
Awaiting this to be carried out.
Councillor Thomas requested that a quote be obtained to have a handrail installed outside the Council Office.
He also reported that the gates at the Workmen’s Hall were in need of repair as one of the posts is loose and the gates are impossible to open. Clerk to contact C.C.B.C regarding this matter.
CHAIRMAN DATE
Bedwas, Trethomas & Machen Community Council
Minutes of the meeting of the FINANCE COMMITTEE held at the Council Offices, Bedwas on Tuesday 1 September 2009
Present:
Vice Chairman: E J Gale
Councillors: L Aldworth, D Barry, J R Davies, D Havard,
G Hollywell, B James, P Matthews, R Otter, W D Thomas
Also Present: Sally Chick (Clerk)
Apologies: D J Davies
Declarations of Interest: J R Davies, D Havard
63. The Full Council Meeting held in July approved the minutes of the previous meeting.
64. Councillor Otter queried the cancelled cheques which were duplicated in error. The amount of petty cash held in the office was also queried. Clerk to check with auditor on rules regarding this.
65. Councillor Otter mentioned that the Library only has copies of Minutes, not a list of payments made. Councillors discussed this matter and agreed that as this had names of person payments made to it would be classed as confidential information. RESOLVED: Clerk to seek advice regarding the Publication Scheme and Freedom of Information Act.
66. Applications for Financial Assistance – RESOLVED: that the following grants be awarded:
Caerphilly Country Borough Family History Society – We already give to a more local group so not on this occasion.
Bedwas Mountain Race – £450 (£150 each Ward)
Eisteddfod Y Cymoedd – Unable to give on this occasion.
Dance Factor - £300 (£100 each Ward)
Support Group of Windsor School of Dance - £300 (£100 each Ward)
CRAI District Scouts – Not on this occasion
Graig Y Rhacca Football Club – Await completed application form
Trethomas British Legion - £250 (Trethomas Ward)
67. Acknowledgements of Financial Assistance were noted.
CHAIRMAN DATE
Bedwas, Trethomas & Machen Community Council
Minutes of the Meeting of the PLANNING COMMITTEE held at the Council Offices, Bedwas on Tuesday 1 September 2009
Present:
Chairman: G Hollywell
Councillors: L Aldworth, D Barry, J R Davies, E J Gale, D Havard, B James, P Matthews, R Otter, W D Thomas
Also Present: Sally Chick (Clerk)
Apologies: D J Davies
68. Declarations of interest were given for this Committee by J R Davies and D Barry in Case Ref. 09/0565 and 09/0604 and by J R Davies in Case Ref: 09/0601
69.. Applications for Planning were decided as follows:
Case Ref. 09/0486/FULLLocation: Stagecoach Wales Unit 16 Greenway Bedwas House Industrial Estate Bedwas Caerphilly CF83 8DW
Proposal: Erect new chassis wash facility for washing under buses, install concrete pad with drains and 3000mm high steel column posts and single skin cladding
Applicant: Stagecoach Wales 1 St Davids Road Cwmbran NP44 1PD
RESOLVED: No Objection
Case Ref. 09/0488/COU
Location: Maes Y Fedw Newport Road Bedwas Caerphilly CF83 8BJ
Proposal: Change the use of first floor to taxi control office with no public access
Applicant: Mr P Rawlins 24 Penheol Llewellyn Newport Road Bedwas Caerphilly CF83 8AA
RESOLVED: Query – more information required. Parking issue, opposite a School.
Case Ref. 09/0491/FULL
Location: 1 Royal Oak Close Machen Caerphilly CF83 8SP
Proposal: Erect garage and provide new boundary
Applicant: Mr M Fussell 1 Royal Oak Close Machen Caerphilly CF83 8SP
RESOLVED: No Objection
Case Ref. 09/0502/FULL
Location: Buffers End 4 Old Station Yard Bedwas Caerphilly CF83 8QZ
Proposal: Erect second storey extension over existing single storey kitchen and single storey porch to enlarge family bathroom and en-suite bedroom
Applicant: Mr & Mrs Williams Buffers End 4 Old Station Yard Bedwas Caerphilly CF83 8QZ
RESOLVED: No Objection
Case Ref. 09/0525/RET
Location: 35 Church Street Bedwas Caerphilly CF83 8EA
Proposal: Retain two storey and single storey extensions to the rear of the property
Applicant: Mr J Harris 35 Church Street Bedwas Caerphilly CF83 8EA
RESOLVED: No Objection
Case Ref: 09/0534/FULL
Location: Bearmach Unit 5 Pantglas Industrial Estate Bedwas
Proposal: Erect chain link fencing to secure existing car park and extend existing drive to provide customer car park
Applicant: Mr J Burgess
RESOLVED: No Objection
Case Ref. 09/0565/FULL
Location: Machen Welfare Ground Machen Caerphilly
Proposal: Provide overflow car park
Applicant: Mr R Jones 8b Dranllwyn Close Bassaleg Machen Caerphilly CF83 8QF
RESOLVED: No Objection
Case Ref. 09/0569/FULL
Location: 2 Dranllwyn Close Machen Caerphilly CF83 8QF
Proposal: Construct new tiled roof to existing bungalow roof, front and side
Applicant: Mrs Young 2 Dranllwyn Close Machen Caerphilly CF83 8QF
Agent: Mr D Thomas Dunraven Windows St Davids House Heol Mostyn Village Farm
Industrial Estate Pyle Bridgend CF33 6BJ
RESOLVED: No Objection
Case Ref. 09/0601/FULL
Location: Siloam House Siloam Hill Machen Caerphilly CF83 8PS
Proposal: Erect garage
Applicant: Mr M Prankherd Siloam House Siloam Hill Machen Caerphilly CF83 8PS
RESOLVED: No Objecton
Case Ref. 09/0611/FULL
Location: The Old Manse 2 St Mary's Street Bedwas Caerphilly CF83 8EE
Proposal: Erect double storey extension to rear
Applicant: Mrs A Lambert The Old Manse 2 St Mary's Street Bedwas Caerphilly CF83 8EE
RESOLVED: No Objection
Case Ref. 09/0535/RET
Location: Cae Bach House Cae Bach Machen Caerphilly CF83 8NG
Proposal: Retain existing single-storey rear/side extension and erect three panels of fencing on
dwarf wall (total height 1.8m)
Applicant: Mrs N R Fleming Cae Bach House Cae Bach Machen Caerphilly CF83 8NG
RESOLVED: No Objection
Case Ref. 09/0560/COU
Location: Venture Wales Unit 31 Valley Enterprise Bedwas House Industrial Estate Bedwas Caerphilly
Proposal: Change the use of unit from offices to public gym
Applicant: Curves Mrs K Jones 33 Tair Heol Penpedairheol Hengoed CF82 8DL
RESOLVED: No Objection
Case Ref. 09/0593/FULL
Location: 12 Sunny Bank Terrace Machen Caerphilly CF83 8PY
Proposal: Erect rear single storey extension with addition of single storey garage to rear of garden
Applicant: Mrs L Evans Glenties Llanvaches Penhow Newport
RESOLVED: No Objection
Case Ref. 09/0604/FULL
Location: Machen Welfare Machen Caerphilly
Proposal: Erect extension to existing pavilion
Applicant: Mr R Jones 4 Blackthorn Close Drallwyn Close Machen Caerphilly CF83 8QT
Agent: Skerryvore Designs Mr S Groucott 7 Court Crescent Bassaleg Newport NP10 8NJ
RESOLVED: No Objection
CHAIRMAN DATE
Bedwas, Trethomas & Machen Community Council
Minutes of the Meeting of the POLICE & ROAD SAFETY COMMITTEE held at the Council Offices, Bedwas on 15 September 2009
Postponed due to a meeting of C.C.B.C.
Bedwas, Trethomas & Machen Community Council
Minutes of Meeting of ENVIRONMENT & LEISURE COMMITTEE held at the Council Offices, Bedwas on Tuesday 15 September 2009 at 6.00pm
Postponed due to a Meeting of C.C.B.C.