Becoming a Vendor

BECOMING A VENDOR

Becoming a Non-Private Label Vendor
Becoming a Private Label Vendor
Step I: Connecting with the TRU/BRU Merchandising team.
If you have an established relationship with the “R” Us Merchandising team and they have confirmed that they would like to move forward with your product, you should complete the form below, working with the Buyer.
Vendor Management RequestForm
If you have not established a relationship with the “R” Us Merchandising team, contact
and include the vendor name, contact, and type of product you would like to introduce to “R” Us. The information will be forwarded to the appropriate Merchandising team. If they are interested in the product, they will reach out to you for more information.
Step II: Submission of Vendor Management Request Form to the Vendor On Boarding Team.
Return the Vendor Management Request form (once completed with Merchandising team) to .
The vendor on-boarding team will work with their internal partners to begin the process.
Step III: Vendor Set up Instructions:
The Vendor will be contacted after the completed Vendor Management Request form is returned with the Vendor Set up instructions. The instructions include the following documents:
a)Master Purchase Order Agreement – Please insert full legal entity name and return with all documents.
b)Standards for Partner Conduct – for your review.
c)RGD Allowance or Financial Vendor Agreement Form – The agreed upon RGD rate will be given in this form. Please sign and return.
d)EDI Questionnaire – must select the EDI provider that you will be working with. There are four options to select from.
EDI Providers Information
Trade Gateway / Pre-approved provider. On line registration, Quick turnaround.
GXS / For vendors that have their own internal EDI solution and will not be using a third party EDI provider. Testing is required. Turnaround depends on vendor's engagement.
SPS Commerce / Pre-approved provider. On line registration, Quick turnaround.
Digital Movers / Pre-approved provider. Best for direct to store vendors.
e)Insurance Certificate –
Insurance Requirements are based on the product type.
Unless specified below minimum liability coverage required is $5 Million.
The following product categories require $10 Million Liability Insurance: Sporting Goods (Ex. Bicycles, Scooters, Skateboards, Swing Sets, floating devices). The following product categories require $15 Million Liability Insurance: Furniture and Gear (Ex. Cribs, Crib tents, Rockers, High Chairs, Sleep Wedges, Travel systems, Strollers, Car seats, Infant Carriers).
All Vendors are required to have $500,000 of Worker's Compensation coverage
As required by Section 5 of the Master Purchase Order Agreement the certificate of insurance is required with the information below:

Toys R US Delaware, Inc. must be named as certificate holder and additional insured
Certificate holder address should read:

Toys R Us – Delaware Inc/Risk Management 1 Geoffrey Way, Wayne NJ 07470
To expedite the set up process all documents must be completed and returned to
within seven (7) calendar days. In addition, your decision on the EDI provider should be made immediately.
Overview on the process once the Merchant team has confirmed moving forward with vendor on boarding.
Process / Expected duration
Once the Vendor on boarding team receives the completedVendor Management Request Form, they will evaluate the information submitted. Once the information is evaluated, the vendor set up instructions will be sent to the Vendor.. / 1 week or less
Upon receipt of the vendor set up instructions email, the vendor is required to submit all signed documents within seven (7) calendar days to / <7 days
Vendor On boarding team will review the vendor set up documents for accuracy and compliance. / 2 days
Vendor will receive instructions to begin EDI testing with the EDI provider they selected. EDI testing will take approximately 2 calendar days, or up to 3 calendar weeks, depending on the EDI provider and Vendor’s engagement. / 2 days - 3 weeks
***If all documents are received timely and accurately, the vendor on boarding process will take approximately 20-30 days to complete.

For more information about Becoming a Vendor please contact the Vendor Set up team:

VENDOR MANAGEMENT REQUEST FORM

FOR TOYS “R” US - DELAWARE, INC USE ONLY
Date Submitted:
Resource#:
VP/DMM Acknowledgement:

New Vendor Initiation Instructions:

Vendor completes Sections I and III. Section IV only if applicable. (Payment is sent to bank on behalf of the vendor.) Apparel Vendors to complete Section VI. Drop Ship Vendors to complete Section VII.
Merchant completes Section II for all vendors and Section V for Apparel Vendors.

Existing Vendor Account Maintenance Instructions:

Vendor completes Section I, and any applicable requested changes.

I. Vendor Information: New Vendor Modify Existing Account

Resource Number (if modifying): / DUNS #:
Resource Name
(Legal Entity Name)
Address 1 (Corporate)
Address 2
City / State / Zip Code
Telephone (Corporate Office) / Fax (Corporate Office)
Contact Name: / E-Mail:
Factor #: / Resource # (existing Vendors only)
FOR NEW VENDOR INITIATION ONLY – Vendor must provide the following:
1) TRU LeadBuyer:
2) Product Name and Description: (Please provide a brief product description)
3) Is your product considered perishable or sensitive? (Yes or No)
If Yes please specify
4) Is your product considered high value (i.e., item cost > $200)?
If yes, should defects be returned? This will put your account on the Regular RGD program, not the Allowance RGD Program.

Import Account Needed: Yes No Please provide full address and contact information.

This is the address that will receive payment.

PORT - / Product will ship from ______
[i.e. YTN (Yantian),SHA (Shanghai), NGB (Nigbo), etc]
Address-
(Overseas Office Address if Applicable)
Contact Name
E-Mail Address
Telephone
Fax

II. To Be Completed By TRU - Buying Teams: Payment/Freight Terms must be agreed upon with the vendor prior to set up.

Department Maintenance – Please complete for all departments and classes.

Add Modify

Department # / Class # / Subclass #
Payment Terms: (standard terms Net 75)
Freight Terms (Select One): Prepaid(PP) Collect (CO) Freight on Board(FB)
Special Freight handling required?
Direct to DC or Freight Forward Direct To Store VMI Drop Ship
What are the allowance rates? / Credit Allowances / RGD Allowances
To be assigned by RGD Dept based on Dept/Class history

III. Vendor Location(s) - A/P and Ship From information MUST be provided. If additional information is available, please select appropriate box.

Add Modify Add Modify

Type: Accounts Payable (A/P) / Type: Ship From
Address 1 / Address 1
Address 2 / Address 2
City / City
State / State
Zip / Zip
Contact Name / Contact Name
Telephone / Telephone
Fax / Fax
Email / Email
Country Code / Country Code

Add Modify Add Modify

Type: Ship From / Type: Factory
Address 1 / Address 1
Address 2 / Address 2
City / City
State / State
Zip / Zip
Contact Name / Contact Name
Telephone / Telephone
Fax / Fax
Email / Email
Country Code / Country Code

Add Modify Add Modify

Type: Factory / Type: Ticket Address (Apparel Only)
**Only required if vendor is getting tickets from Avery Dennison
Address 1 / Address 1
Address 2 / Address 2
City / City
State / State
Zip / Zip
Contact Name / Contact Name
Telephone / Telephone
Fax / Fax
Email / Email
Country Code / Country Code

Add Modify

Type: Purchase Order Address (Apparel Only)
Address 1
Address 2
City
State
Zip
Contact Name
Telephone
Fax
Email
Country Code
Ship Type: / Flat
Flat on Hanger
Hanging
Pre-Hang / Yes No
Pre-Ticket / Yes No
Domestic Vendor That Ships Import / Yes No
Import Vendor / Yes No

Add Modify Add Modify

Type: Warehouse Address (Apparel Only) / Type: Return Address (Apparel Only)
Address 1 / Address 1
Address 2 / Address 2
City / City
State / State
Zip / Zip
Contact Name / Contact Name
Telephone / Telephone
Fax / Fax
Email / Email
Country Code / Country Code
Freight Terms / TRU(Collect) Vendor(Prepaid) / RA Sticker Required / Yes No

Receivable Factor: Please complete this section only if payment is being made to a bank on behalf of the vendor.

Factor’s Company Name
Factor’s Address 1
Factor’s Address 2
City, State, Zip Code
Contact Name
Telephone
Fax
Email
Country Code

V. Apparel Maintenance

Terms:
Lead Time:
Shipping Method: / Circle One
10 / Vessel, Non-Container
11 / Vessel, Container
12 / Border Water-borne(only Mexico & Canada)
20 / Rail, Non-Container
21 / Rail, Container
30 / Truck, Non-Container
31 / Truck, Container
32 / Auto
33 / Pedestrian
34 / Road, other including foot& animal borne
40 / Air, Non-Container
41 / Air, Container
50 / Mail (UPS, FedEx, Postal)
60 / Passenger, Hand Carried
70 / Fixed Transportation Installation
Payment Method: / Paper Check Wire Transfer Open Account
Quantity Level: / Cases Each
Manufacturer ID Code:
VMI Order Status : / No Value Needed
VMI Channel : / No Value Needed
Discharge Port :
Lading Port :
Expense Component :
(Choose One) / TRU Domestic Freight 2%
TRU Domestic Freight 9%
TRU Import Freight 2.77%
TRU Import Freight 3.77%
TRU Import Freight 4.75%
TRU Import Freight 5.28%
TRU Licensing 2%
TRU Licensing 5%
TRU Licensing 7.25%
TRU Royalty
Royalty

VI. 852 Point Of Sales (POS) Reporting for Apparel Vendors:

**If you wish to receive Apparel Sales Data, please answer the 3 questions below and have your EDI Analyst configure the 852 EDI mapping specifications in your EDI system. They can obtain the 852 mapping guide for apparel by sending an email to .

Does the vendor want to see this information weekly or monthly? Check one

20 - EDI 852 Frequency – W (Do you want the reports weekly?) Reports generate every Sunday.

21 - EDI 852 Frequency – M (Do you want the reports monthly?)

Does the vendor want to receive the data summarized by: Check one

22 - EDI 852 KRU/BRU Total – Y (By Store Format, ex. TRU, BRU, Side by Side)

23 - EDI 852 KRU/BRU Total – N (By overall company sales)

Note: For store format, your TRU Buyer can provide you with the definitions for the store codes.

How does the vendor want the data summarized? Check one

27 – EDI 852 Level – C (Report is summarized at company level) Number of pieces sold, not total $

28 – EDI 852 Level – S (Report is summarized at store format level)

______

** The section below to be completed by the Toys”R”Us Vendor Request / Setup Team only

Additional setup for 852 data - these options must be selected during system setup.

Set for Production – 30 EDI 852 Prod/Test – P

Information vendor needs to see is: Set all four

32 EDI 852 Sales
33 EDI 852 Inventory
34 EDI 852 YTS Sales
35 EDI 852 On Order

36 EDI 852 – Set for all stores

39 EDI UPC Vendor

Supplier EDI Information Setting –Select Options from top menu, then EDI, select - Sales (weekly)

852 Apparel POS data request ticket opened with EDI Support Team for the vendor.

VII. Drop Ship Vendors:

All Drop Ship Vendors must complete the below in order to initiate participation in our vendor direct to consumer fulfillment program for product orders through the Toys”R”Us portfolio websites.

TRU Drop Ship Buyer Name:
Drop Ship Exclusive Vendor? Yes
No, also shipping to TRU DCs and/or Stores

Add Modify Add Modify

Type: Order Fulfillment/Inventory Management Contact / Type: Warehouse Manager/Logistics Transportation Contact
Contact Name / Contact Name
Department / Department
Telephone / Telephone
Fax / Fax
Email / Email

Add Modify Add Modify

Type: Customer Service Contact / Type: EDI/Information Technology Contact
Contact Name / Contact Name
Department / Department
Telephone / Telephone
Fax / Fax
Email / Email

Becoming a Private Brand Vendor

he information on this page will assist you in completing the paperwork necessary to become a Global Vendor in the Toys “R” Us Private Label program. The information and guidelines provided here are specific only to our prospective Private Label vendors whose vendor setup is being managed through our Toys “R” Us China Sourcing Office. If you are not working with the China Sourcing Office then you should contact your Product Development Manager for the appropriate, alternative vendor setup instructions. Global Private Label vendors must follow the instructions below to complete the setup process.

Download the following documents from Vendor Extranet:
Private Label Vendor Setup Checklist
Standards for Partner Conduct
English
Chinese
Simplified Chinese
Spanish
Vietnamese
Urdu
Master Vendor Setup Form
Vendor Terms and Policies changes
Minimum Packaging Material Specifications
Contact your China Sourcing Office contact and request the following:
Global Master Purchase Order Agreement - When requesting the Global Master Purchase Order Agreement you must also provide the types of products you will sell to Toys R Us. They use this information to determine the version of the GMPOA to provide you as different lines of product require different levels of Product Liability Insurance (PLI).
Global Master Allowance Form
PLM Deduction Fee Authorization Form
PLM Software Access Letter
Documents to be returned to the Toys“R”Us China Sourcing Office
Complete, sign, and return the following to your contact within the Toys“R”Us China Sourcing Office
Global Master Purchase Order Agreement
Master Vendor Setup Form
Global Master Allowance Form
PLM Deduction Fee Authorization Form
Product Liability Insurance (PLI): within 60 days of signing GMPOA
Provide your contact within the Toys“R”Us China Sourcing Office a copy of Product Liability Insurance meeting the minimum Toys“R”Us requirements outlined in Section 5 of the Global Master Purchase Order Agreement
Read, understand, and comply with the requirements outlined in the following two documents
Standards for Partner Conduct
Vendor Terms and Policies
Minimum Packaging Material Specifications
Once the required documents are returned to the Toys “R” Us China Sourcing Office vendor numbers will be created for each market doing business with your company.You will be notified by the China Sourcing Office of these vendor numbers.
Once you have been notified of your vendor number you must register within 48 hours for EasyLink`s Trade Gateway EDI service to receive Toys “R” Us Purchase Orders via EDI.EasyLink`s Trade Gateway service is the only EDI service permitted for Global Private Label vendors. Registration instructions can be found on the following webpage but can only be completed once you are notified of your vendor numbers.
Register for US Vendor Extranet and setup users on systems and notifications. The directions for how to register can be found on the Welcome letter issued by the US Vendor Request representative.



Should you have any questions about the steps outlined above or the documents you are required to provide to Toys “R” Us please contact the China Sourcing Office for assistance.

Global Private Label Vendor Checklist

The following checklist summarizes the key steps and documentation to become a Global Private Label Vendor. For any questions related to this process, please contact your China Sourcing Office representative.