2009 JAM Committee – Minutes for April 15, 2009 Meeting

2009 JAM Committee / March 15, 2009, 10:00am to 12:00pm, Meeting Agenda
Meeting called by: / Grace / Fred / Type of meeting:
2009 JAM Kickoff / Location: April 15, 2009, City of Richmond Wastewater Treatment Plant, 1400 Brander Street, Richmond, VA 10:00am-12:00pm
Facilitator: / Grace / Fred / 2009 JAM Committee / Future Meeting Date: May 13, 2009
Oyster Point Town Center, Plaza II Bldg, Warwick Room, 1st floor
Newport News Waterworks, 10:00am-12:00pm
Invitees: 2009 JAM Committee
Attendees: Fred Angel, Scott Dewhirst, Jeff Hass, George Hayes, Grace LeRose, Karen Levy, Katherine Mohammed-Jones, Karen Pallansch, Eric Whitehurst, Lauren Zuravnsky
Called in – Nicole Boulay, Kim Clements, Kammie Cox, Erin Girardi, Jessica Hou, Stacie Metzler, Michael Morris, David Schwartz, Sherry Williams
Agenda
Welcome and Introductions
·  Grace and Fred thanked and welcomed everyone to the committee, introductions followed.
New Business
·  Budget – Raised the price of extra tickets for exhibitors and one-day attendees to the Banquet Dinner to $50 and to $40 for the Meet and Greet.
·  AWWA and VWEA National Representatives – Sherry to confirm contact has been made to invite them.
·  Plant Tour – George to follow up with local water utilities to see if they are interested in hosting a plant tour and contact local bus companies for the cost for transportation. We will need to decide by mid-May on having a tour for registration, have a check-in box on Reg-on-line to gauge interest.
· 
Local Arrangements
·  Marriott - Farah to contact regarding BEO’s.
·  GRCC – Eric to follow-up on receiving all anticipated costs; next local arrangements meeting in May to take place at the convention center.
·  Point People for Events – We need to ensure that we have a logistical point person for each event, breakfasts, breaks, etc.
·  Board Dinner – Need to identify list of invitees, and see if restaurant will amend requirement for 50 attendees to 40.
·  Audio Visual - Kim Clements to check on costs for easels and provide over all A/V costs within two weeks.
·  5K Run – Run will occur on Tuesday 9/15/09 at 7:30am, start at Tredgar and run the island, course has been identified, transportation will be provided, $25 fee, looking at sponsorship for advertising on tee-shirts, due to insurance regulations only runners registered as attendees to JAM can participate.
Exhibitors
·  Wii Challenge – To be located on exhibit floor, need projector, screen, popcorn for spectators, and promotion brochure and posters.
·  Prospectus – Has been finalized.
Communications
·  Program Write-ups – Need to provide Kim with all write-ups ASAP for conference schedule.
·  Corporate Sponsors – Jay and Cathy need to send Kim list of corporate sponsors.
·  Post Card – Ready to be mailed.
Technical Papers:
·  Papers – Papers have been slotted, notification to speakers has occurred, waiting on verification from speakers, program has been sent to Kim, need moderators with assigned dates for program.
·  CPE’s – Scott will identify papers having CPE Credits by 5/1/09.
·  Water for People – Have been slotted into Water session on technical program and given 5-10 minutes for keynote speech.
Keynote Speaker
·  Still need a second speaker.
Young Professionals
·  Community Service Event - Have identified Sunday 9/13/09 community service event and location, need write-up for program for Kim.
·  Workshop – Flyer has been created, 3 speakers contacted, need write-up for program for Kim.
Additional Information
Special Notes: / Day / Date / Location / Time
10-3pm

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