May 30, 2013

RFP-RM-2013-02

Washer-Extractor/Dryer RFP Synopsis

AWARD RECOMMENDATION FOR WASHER-EXTRACTORS/DRYERS

  1. General Information

The purpose of this RFP is to establish a Contract for Washer/Extractors and Dryers to the State - MDOC facilities, on a statewide basis. Washers and Dryers are used by State Agencies on a daily basis for laundry services in our correctional facilities.

  1. Bidders

The RFP was posted on Bid4Michigan on March 18, 2013. A total of five (5) bidders responded by the due date of May 17, 2013.

  • Universal Laundry Machinery
  • A & B Equipment & Sons, Inc.
  • Herb Fitzgerald Company
  • Silver Star Contracting, LLC
  • Great Lakes Commercial Sales, Inc.
  1. Evaluation Process

The bids were evaluated by the RFP issuer; Renard Marshall. Technical consultation was performed by MDOC-Physical Plant staff and Fiscal Management.

  1. Evaluation Criteria

The following chart represents the scoring of the particular factors:

Weight
1. / Statement of Work (Article 1) / 75
2. / Company Information/Capabilities (Section 4.1) / 15
3. / Prior Experience (Section 4.1.9) / 10
TOTAL / 100

3.4.3Technical and Price Evaluation

(a) Proposals receiving a score of (80) points or more will be considered for award.

(b) Price proposals will only be evaluated from those Bidders that the State considers for award in accordance with subsection (a). Evaluation of price proposals includes consideration of a qualified disabled veteran preference. MCL 18.1261 establishes a preference of up to 10% for businesses owned by qualified disabled veterans that are considered for award in accordance with subsection (a).

3.4.4Award Recommendation

The award recommendation will be made for the Bidder that: (a) is considered for award in accordance with Section 3.4.3(a), Technical and Price Evaluation; (b) has its price proposal evaluated under Section 3.4.3(b), Technical and Price Evaluation; and (c) in the State's determination, offers the best value to the State.

3.4.5Reservations

The State reserves the right to:

(a) consider total cost of ownership in the final award recommendation (i.e. transition costs, training costs, etc.);

(b) award by item or part of an item;

(c) reject any proposals in whole or in part;

(d) award multiple, optional-use contracts. The State may evaluate offers based on advantages and disadvantages that may result from making more than one award;

(e) consider overall economic impact. This includes considering principal place of performance, number of Michigan citizens employed or potentially employed, money paid to Michigan residents, Michigan capital investments, etc;

(f) award to another Bidder if the recommended Bidderdoes not accept the award;

(g) give a preference for products manufactured or services offered by Michigan-based firms if all other things are equal and if consistent with federal statutes. (MCL 18.1261);

(h) disqualify any bid based on the failure to complete the Certifications and Representations in the Bid4Michigan registration; and

(i) disqualify any bid based on the information provided in the Certifications and Representations in the Bid4Michigan registration.

3.4.6Award Decision

Award recommendation will be made to the Chief Procurement Officer, MDOC-Procurement.

  1. Evaluation Matrix
  1. Universal Laundry Machinery

Criteria / Weight / Points Received
Statement of Work (Article 1) / 75 / 75
Company Information/Capabilities (Section 4.1) / 15 / 15
Prior Experience (Section 4.1.9) / 10 / 8
Total Points / 100 / 98

Statement of Work (Article 1)

The bidder is able to provide all required products, reports and training necessary for completion of this contract. Lead time for orders is consistent with industry standards. The bidder did not have a delivery schedule that provides a five (5) day delivery or quick delivery options.

Company Information/Capabilities (Section 4.1)

Bidder provided all requested information.

Prior Experience (Section 4.1.9)

The bidder has been in business for 93 years (since 1920); with current ownership since 1997. The bidder provided three (3) examples of providing relevant equipment including corresponding contact information. These experiences did not meet the requirement of providing a minimum of 2 years services.

  1. A & B Equipment & Sons, Inc.

Criteria / Weight / Points Received
Statement of Work (Article 1) / 75 / 65
Company Information/Capabilities (Section 4.1) / 15 / 15
Prior Experience (Section 4.1.9) / 10 / 10
Total Points / 100 / 90

Statement of Work (Article 1)

The bidder is able to provide all required products and training necessary for completion of this contract. In-house training would be an extra charge; billed at service call rates. Lead time for orders is consistent with industry standards. The bidder has a delivery option that provides a five (5) day delivery for small orders. The bidder did not enter a response to section 1.3.2 Reports.

Company Information/Capabilities (Section 4.1)

Bidder provided all requested information.

Prior Experience (Section 4.1.9)

The bidder has been in business for 5 years. The bidder provided five (5) examples of providing relevant equipment, including corresponding contact information.

  1. Herb Fitzgerald Company

Criteria / Weight / Points Received
Statement of Work (Article 1) / 75 / 75
Company Information/Capabilities (Section 4.1) / 15 / 15
Prior Experience (Section 4.1.9) / 10 / 8
Total Points / 100 / 98

Statement of Work (Article 1)

The bidder will provide all required products, reports and training necessary for completion of the contract. Lead time for orders is consistent with industry standards. The bidder does not have a delivery schedule that provides a five (5) day delivery or quick delivery options.

Company Information/Capabilities (Section 4.1)

Bidder provided all requested information.

Prior Experience (Section 4.1.9)

The bidder has been in business for 67 years. The bidder provided three (3) examples of providing relevant equipment, including contact information. These experiences did not meet the requirement of providing a minimum of 2 years services.

  1. Silver Star Contracting, LLC

Criteria / Weight / Points Received
Statement of Work (Article 1) / 75 / 65
Company Information/Capabilities (Section 4.1) / 15 / 15
Prior Experience (Section 4.1.9) / 10 / 8
Total Points / 100 / 88

Statement of Work (Article 1)

The bidder will provide all required products and reports necessary for completion of the contract. Training would be negotiated for an extra charge. Lead time for orders is consistent with industry standards. The bidder has a delivery schedule that requires pre-purchasing equipment and stocking it in their warehouse for a fee. Stock items will provide a five (5) day delivery or quick delivery option.

Company Information/Capabilities (Section 4.1)

Bidder provided all requested information.

Prior Experience (Section 4.1.9)

The bidder has been in business for 5 years. The bidder provided three (3) examples of providing relevant equipment, including contact information. These experiences did not meet the requirement of providing a minimum of 2 years services.

  1. Great Lakes Commercial Sales, Inc.

Criteria / Weight / Points Received
Statement of Work (Article 1) / 75 / 75
Company Information/Capabilities (Section 4.1) / 15 / 15
Prior Experience (Section 4.1.9) / 10 / 5
Total Points / 100 / 95

Statement of Work (Article 1)

The bidder will provide all required products, reports and training necessary for completion of the contract. Lead time for orders is consistent with industry standards. The bidder will provide a delivery schedule that provides a five (5) day delivery or quick delivery options at additional cost.

Company Information/Capabilities (Section 4.1)

Bidder provided all requested information.

Prior Experience (Section 4.1.9)

The bidder has been in business for 21 years. The bidder provided one (1) example of providing relevant equipment, including contact information. This experience does meet the requirement of providing a minimum of 2 years services.

  1. Evaluation Results

Bidder / Points Received
Universal Laundry Machinery / 98
A & B Equipment & Sons, Inc. / 90
Herb Fitzgerald Company / 98
Silver Star Contracting, LLC / 88
Great Lakes Commercial Sales, Inc. / 95
  1. Pricing Summary

The pricing summary (Attachment A) is attached.

  1. Best Value Justification

The Joint Evaluation Committee reviewed the proposals and responses submitted to clarifying questions from the vendors. The JEC based the recommendation on best value, which is determined by the vendor meeting the minimum point threshold and offering the best combination of the factors stated in Evaluation Criteria and price, as demonstrated by its proposal.

  1. Award Recommendation

All bidders; Universal Laundry Machinery, A & B Equipment & Sons, Inc., Herb Fitzgerald Company, Silver Star Contracting, LLC and Great Lakes Commercial Sales, Inc. met the Technical Portion 80 point threshold.

The pricing proposals for the bidders that met the 80 point threshold were evaluated. It was decided that, because our requirements vary greatly from one facility to another, the best value for the State/Dept. of Corrections would be to award contracts for equipment across the range of suppliers and let our individual physical plant staff decide what equipment is best for their facility. The contractaward recommendation is for the following companies:

  • Universal Laundry Machinery; North and South Regions.
  • A & B Equipment & Sons, Inc.; North and South Regions.
  • Herb Fitzgerald Company; North Region.
  • Silver Star Contracting, LLC; North and South Regions.
  • Great Lakes Commercial Sales, Inc.; North and South Regions.
  1. Approvals:

I agree with the synopsis as written this day, May 23, 2013.

______

Renard Marshall, BuyerDate

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