AVABF Board of Directors Meeting Minutes

Feb1, 2016 – 6:30 pm – ABF Office

“84th ABF: East Coast to the Core - Celebrating Nova Scotia”

Call to Order: Gary at 6:29 pm

Present: Gary, Angela, Steffany, Dave F., Amy, David C., John, Shannon, Marsha, Lindsay, Kimberly, Sarah

Regrets: NONE

Absent: NONE

Motion to accept agenda: Angie/Steffany/passed

Minutes of last meeting:circulated/John/Dave/passed

Business Arising from the Minutes:NONE

Old Business:

-50/50 Draw  Kentville Farmer’s Market: Lindsay will ask tomorrow

-Photographer motion and advertising motion to request a list of photos that the ABF requires in order to remain as our official photographer Lindsay/Amy/passed (Lindsay will make a list and Dave can send it officially as the publicity rep)

-East Coast Lifestyle Shannon talked to Scott (events manager), want to be parade marshal and feature a float/truck, can do a shirt for us but not co-brand, also Alex would like to DJ if possible

-Dinner fundraiserSt Patty’s Day timeline, want to keep cost per couple at $50, Rotary could help, need a venue… Acadia Fountain Commons is available (Sarah looked into this), Leon Millet Centre may be donated, Lions Club would help

Reports:

President –submitted

VP & Media Contact Person –submitted. Meeting with Bill  event management company would like to run the festival for ~$40 000, but is unwell health wise. Motion to table this discussion with Bill for a future ABF: Amy/John/passed

Treasurer –submitted

Secretary –submitted

Office Manager –submitted

Leadership & Protocol, Transportation – submitted. Can we give Wildcats some money to thank them?

Children’s Parade –submitted

Cultural – submitted

Events – submitted

Community Liaison – submitted

Publicity –submitted. Souvenir edition  layout problems, we suggest letting them update it to make it look more consistent

Tourism – submitted

Motion to Adopt Reports: Shannon/Lindsay/passed

New Business:

  1. Correspondence  new Queen crowned by GWWF

 Katie will now be volunteering with Events committee/Shannon. Motion to accept Katie as a new volunteer with Events committee: Shannon/Amy/passed

  1. Policy Procedure and ABF Boundaries– Angie. Boundary maps need to be revisited as there are so many pockets of the Valley without coverage. Kentville is only paying for a princess within the town boundaries as the princess is funded by Kentville town taxes. Each community can make their own decision who and how they fund their princess.
  2. Rotary anniversary actually it is Canada’s birthday not the Rotary’s (it is their 112th birthday next year, miscommunication!)
  3. Musical act – Lindsay. Classified is interested in performing. Confused regarding Deep Roots in Wolfville or KROCK. As long as he is “family friendly”. Agreed that we will need to talk to KROCK and present them this idea.

Upcoming Meetings:

March 7, 2016, 6:30 pm, ABF office, please park down below

Motion to Adjourn: Lindsay/Amy/passed