Auxiliary Oversight Committee

AGENDA

June 10, 2015

Members Present:Shari Shuman, Jay Coleman, Shomari Gloster

Support Staff Present:Ricky Arjune, Devany Groves, Anne Hoover, Everett Malcolm,

Christine Malek, Kathy Ritter, Vince Smyth, Valerie Stevenson,

Meghan Kuehner, Olga Igolnikov

  1. Academic Affairs – Florida Institute of Education
  • Cheryl Fountain presented a request to revise the FY16 budget, noting that 3 significant changes have prompted the revision. FIE was asked to pay a match for the College Reach Out Program and two proposed projects, one training and one research study, will not be funded. FIE also needs to pay $5000 in rental costs at the Herbert University Center.
  • Jay Coleman motioned to approve the revised budget. Everett Malcolm seconded the motion and the motion was passed.
  1. Academic Affairs – Public Opinion Research Lab
  • Michael Binder presented a request to use $20,000 in fund balance to pay outstanding invoices which are due before July 1.
  • Jay Coleman motioned to approve the request for $20,000 from fund balance. Everett Malcolm seconded the motion and the motion was passed.
  1. Academic Affairs – Physics Analytical Services
  • Phil Davis presented a request to revise the FY16 budget. Physics would like to move some banked money from FY15 into their FY16 budget to purchase some needed equipment.
  • Jay Coleman motioned to approve the revised budget. Everett Malcolm seconded the motion and the motion was passed.
  1. Academic Affairs – Transcript Fee
  • Meghan Hull presented a request for $10,000 in fund balance to cover year end expenses such as the June telephone bill, UPS charges, postage for diplomas and travel to two conferences.
  • Jay Coleman motioned to approve the request for $10,000 from fund balance. Everett Malcolm seconded the motion and the motion was passed.
  1. Academic Affairs – Commencement
  • Meghan Hull presented a request to use $500 in fund balance to pay the invoice for the President’s Commencement Reception. The actual cost came in higher than the original estimate.
  • Jay Coleman motioned to approve the request for $500 from fund balance. Everett Malcolm seconded the motion and the motion was passed.
  1. Academic Affairs – New Student Orientation
  • Meghan Hull presented a request for $30,000 in fund balance to pay for year-end expenses such as OPS salaries, food for transfer and overnight orientations and off campus printing.
  • Jay Coleman motioned to approve the request for $30,000 from fund balance. Everett Malcolm seconded the motion and the motion was passed.
  1. Administration & Finance – Herbert University Center
  • Shari Shuman presented a request to use $124,000 from the Herbert University Center for an arena feasibility study for a renovated UNF arena. The study will be two fold – to develop specific demand projections and to develop detailed revenue projections. The study will also include conceptual plans and renderings.
  • Everett Malcolm motioned to approve the request for $124,000 from fund balance. Jay Coleman seconded the motion and the motion was passed.