ASSIGNING A SHORTCUT KEY TO A TEXT STRING IN CONNEXION
Assigning a shortcut key to your text string allows you to quickly insert your text string into your bibliographic record without opening the text string box or menu.
A shortcut key is similar to a Macro in Polaris. The shortcut key will place desired information in your record using the key strokes you assign. The key strokes can be both letters and numbers, combined with ALT, SHIFT, CTRL, or a combination of these keys.
To assign a shortcut key click on Tools in the navigation bar, and click on Keymaps to open.
In the Display Commands for Category box Keymaps opens to the default and the radio button for Menu item appears in the Display commands for Category box. Change the radio button to Text
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Choose the text string you would like to add the shortcut key to by highlighting the text string, then in the Press New Shortcut Key box enter the shortcut key. If the shortcut key you choose is already assigned to a function, under the Shortcut Key Assigned to box, the assigned function will be displayed and you will need to choose another shortcut key. In this case I chose the Text for 500 SDH (English subtitled for the deaf and hard of hearing) and the shortcut key of Alt H. Once you have selected the Text string and the shortcut key click Assign and OK.
Now in the Text Strings pull down menu or Current Text Strings box you can see all your Text strings and the shortcut keys you have assigned to them (both views are shown).
To enter your text string utilizing the shortcut key assigned to it, in the bibliographic record place your cursor where you want the information to appear and hit the shortcut key for the desired text string.
Shortcut keys may also be assigned to macros, menu items, or characters; however, several shortcut keys have already been assigned to many of these functions by OCLC.
If there is a shortcut key you wish to delete, in the Keymaps screen, click on Organizer to open a list of your current shortcut keys and open the Custom tab (either Keymap 1 or Keymap 2) to reveal your assigned shortcut keys
Highlight the shortcut key you wish to delete and click on the Delete button and then click Close.
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