ASNAU SENATE MEETING #21
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: April12, 2016 Number on council: 13
Date of Senate Meeting: April 7, 2016 Number present: 13
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the 2015-2016 Associated Students of Northern Arizona University Senate to order at 4:02pm in the Havasupai Room A & B of the University Union.
Roll Call
Late: Senator L’Ecuyer
Approval of Minutes
Motion: Senator Moore-Sharp moves to approved last weeks’ minutes.
Second: Senator Sowerwine
Vote: Unanimous, last weeks’ minutes have been approved.
Call to the Audience:
- ASWI: President Hannah Bashaw
Hello, I am the president of ASWI. We wanted to how the diversity director position is going and its addition to campus.
Senator Moore-Sharp: I had someone come upto me and said they really enjoyed the diversity programs on campus and I had never heard that before.
Senator Carr: I think this diversity week went really well and Dallas help it moved really smoothly. Also think we have been working on different things that have really reached out to the population. We have the clothing swap and undie run coming up.
Presenter: Does she have access to the ASNAU email? There were very few emails about the week. How many showed up and how many would have come if they had sent more?
Chair Rosic: I don’t know if she has access to the list, but I think there were one or two sent out.
Allison: Only president and chief of staff have the list. So if someone wants to send out an email they can include it into the weekly emails, but if they want it to be different they can meet with them.
Senator Moore-Sharp: During the week on Facebook I had multiple people invite me and share the events.
Presenter: Yeah definitely, but I think it would reach more student through email. Also for the position is in the constitution or when will it be added?
Senator Carr: We voted on adding it, but I don’t know if it has been uploaded to the website yet.
Presenter: Can I know when it will be added?
Senator Moore-Sharp: It is just the matter of us talking to Chantz to make sure it gets up there.
Chair Rosic: I just think since it was new, the execution is the not the best, but we are slowly adapting to it. This organization has a history. I think that over the summer when I new person is hired, going forward the events will go smoother along with the logistics. Are there any events you would like to see?
Presenter: I thought this week was really great and set a good precedence for the position.
Unfinished Business
New Action Business
Chair Rosic: For those here for new action business we will call you up. When you are at the podium tell us about your bill or club, what the money will go to (if for funding) and how it will benefit the students.
Item A-Club Recognition: NAU Greek InterVarsity Christian Fellowship
Motion: Senator Graham moves to vote on Item A- Club Recognition: NAU Greek InterVarsity Christian Fellowship
Second: Senator Roos
Discussion:We are leaders for NAU Greek InterVarsity. A group of us got together last year and wanted to start this group for Greek life. We have speakers come to present on teachings in order to create a community. We have three small groups already for AOII, Tri Delta, and amen’s group. It isn’t just for Greek or Christian individuals, but is open for everyone. We have support from intervarsity here on campus.
Senator Warner: So are you a branch off of them or are you associated?
Presenter: No, we are our own thing.
Senator Roos: Are non-Greek students allowed?
Presenter: Absolutely, we want to encourage that. So if they want to rush they can see how their faith won’t be affected by it.
Vote:Unanimous, Item A- Club Recognition: NAU Greek InterVarsity Christian Fellowship has been approved
Item B- Club Recognition: Sigma Gamma Rho Sorority, Inc.
Motion:Senator Roos moves to vote on Item B- Club Recognition: Sigma Gamma Rho Sorority, Inc.
Second: Senator Sowerwine
Discussion:Our organization is unique, because we are the Pan-Hellenic council. We are historically a black sorority. We are community service based; we value enhancing the life of women and their families. We also…sorry I lost my train of thought.
Senator Rosic: Are any people interested?
Presenter: Yes we have already started meetings.
Vote: Unanimous, Item B- Club Recognition: Sigma Gamma Rho Sorority, Inc. has been approved
Item C-SB 28-132: Circle K International
Motion: Senator Graham moves to vote on Item C- SB 28-132: Circle K International
Second: Senator Sivage
Discussion:"My apologies for not being able to be at the meeting in person, for I am getting trained on my position in CKI, which is part of the reason I'm asking for funding for Senate. CKI is the largest collegiate service organization in the world, and our club is one that is highly respected on an international level. This year at district convention, NAU took almost every award that is offered for our service hours, member engagement, and more. I also ran an election for District Governor, an International Position in CKI, and one of the first NAU members to take that position. International Convention this summer in Toronto means that not only will I get to fulfill my job requirements and represent NAU as our district, I'll get to be a part of any legal voting and delegations in our spot, and I'll accept the awards we receiveon behalf of NAU. In order to be that person, I am asking ASNU to help pay for my registration, plane ticket, and part of my hotel, while I pay for the other part of hotel and ground transportation, and any other funds necessary. Thank you for your time, and I hope I can benefit our school with what I'll do."
Senator Sowerwine: This sounds it is a bill for individual not a club.
Senator Graham: I think we talked about it in appropriations howshe is representing the club.
Senator Anderson: Also that what Amanda and I decided.
Vote: Unanimous, Item C- SB 28-132: Circle K International has been approved
Item D- SB 28-133: Club Managers Association of America (CMAA)
Motion: Senator Mathew moves to vote on Item D- SB 28-133: Club Managers Association of America (CMAA)
Second: Senator Roos
Discussion: We are asking for $1000 for our student world conference in San Diego. It was a way to get our name out there, have job opportunities.
Vote: Unanimous, Item D- SB 28-133: Club Managers Association of America (CMAA) has been approved
Item E- SB 28-134: Delta Chi Fraternity
Motion:Senator Graham moves to vote on Item E- SB 28-134: Delta Chi Fraternity
Second: Senator Ridge
Discussion:Every year we have regionals where all the Delta Chis’ get together. It is a way for us to learn how to run a chapter, rush and all. We learned of our event chi ultimatum from that. It will pay for hotel and gas and we would really appreciate it.
Vote:Unanimous, Item E- SB 28-134: Delta Chi Fraternity has been approved
Item F- SB 28-135: NAU Percussion
Motion: Senator Roos moves to vote on Item F- SB 28-135: NAU Percussion
Second: Senator Moore-Sharp
Discussion:We are asking for $300 for bringing guest artists. They presented master classes for the students. They basically went through what they do and whom they have collaborated with.
Vote: Unanimous, Item F- SB 28-135: NAU Percussion has been approved
Item G to I-SB 28-136 to 138: Silvia Dominguez Mateo, Kristen Strauss, and Karley Rodriquez Mata
Motion:Senator Graham moves to table Item G to I- SB 28-136 to 138: Silvia Dominguez Mateo, Kristen Strauss, and Karley Rodriquez Mata
Second: Senator Sivage
Discussion: Presenters not present
Vote:Unanimous, Item G to I- SB 28-136 to 138: Silvia Dominguez Mateo, Kristen Strauss, and Karley Rodriquez Mata have been tabled
Item J-SB 28-139: Lauren L’Ecuyer
Motion: Senator Anderson moves to table Item J- SB 28-139: Lauren L’Ecuyer
Second: Senator Mathew
Discussion: So I am requesting funding for summer internship. It is not paid or politicallyaffiliated. It will cover my plane flight and stay. I think it will be beneficial for NAU, because it will get political science and HRM name out there.
Chair Rosic: It says May to August 2016 and we are not able to pay foranything after the fiscal year.
Kristine:Also we can’t pay for your rent.
Allison: I think the way it works is that the expenses will have to take place for this fiscal year that you are senators for. So if the flights were purchased now we can pay for it just not the August one.
Senator Carr: Where will you be staying so we knowif we are able to fund it.
Senator Moore-Sharp: Why can’t we?
Parker: There is nothing limiting it from rent to hotel.
Senator Carr: Could I suggest we look into that more?
Senator L’Ecuyer: I can see that, but we have never had someone request for rent so we don’t have anything in the by-laws for it.
Cindy: I think we need to check the university guidelines.
Senator Sowerwine: Should we amend it end on the fiscal year?
Chair Rosic: I think it would be best to table it.
Vote: Majority rule, abstention Senator L’Ecuyer, Item J- SB 28-139: Lauren L’Ecuyer has been tabled
Chair Rosic: Okay so that is it for bills and club recognition. Thank you for everyone who came. You are free to leave at this time.
Senator Moore-Sharp: What happens if we find out that a club isn’t doing what the say, like if they are discriminating against certain groups?
Kristine: I think you can vote to revoke Club Recognition.
Executive Reports
- President- Alexandria Buchta
- "ABOR has brought their year long discussion of the tuition rate for the next year's AZ Student Body. UA, ASU, and NAU all presented their tuition hike proposals, and all were approved unanimously by the Board. Many Regents congratulated President Cheng for her obvious commitment to increase tuition at the most minimal rate while maintaining the PLEDGE tuition program. Tuition will rise a total of $406(3.9%) for Incoming Resident Students.Additionally, we are proud to announce that the Arizona Student Government Collaborative has finalized its bylaws and a copy will be sent to each of you to review prior to next week.In terms of upcoming events, we have finalized the ASNAU Club Mixer(April 18th), Voter Registration Round 2 is set for approval(April 19), and Know Your Rights:Student Housing Edition has been approved (April 20). Additionally, we will be tabling on the Monday and Wednesday that week to hype up our events and pass out resources for spreading awareness and helping those affected by Sexual Assault.We would also like to congratulate Senator Stella Carr on her hard work and accomplishments which built up to her Emerging Leader Award this past Tuesday. It is truly an honor to have such an amazingly determined leader like Stella in our ranks." –Ali, Vanessa, Jake and John
b. Vice President of Student Affairs- Allison Kelley
- I am working on the undie run. We are changing the date to the 14th at 7-9pm. We are working on the route and getting it approved. It mostly likely will be in front of the union, right here. I will need a lot of help to chalk the path and staff the event. We have 4 NAU PD officers to help, we will have water and we will be sending out thewaiver on the website. All the clothes donated will be going to Dallas’s clothing swap and then I will take and get them cleaned. Whateverelse is left will go to Cedar Closet. April 24th is the spring football game, we will be handed out what is left of the kiss my axe shirts.
Senator Carr: What time?
Allison:7-9pm, but 6:00 or 6:15 for setup.
Senator Carr: Can we have one box of the kiss my axe shirts for the clothing swap?
Allison:Yeah, I just need to make sure it goes to students, just meet with me.
Senator Sowerwine: How would you like us to sign up?
Allison:I am just waiting, but I will let you know as soon as I can.
C. Vice President of Academic Affairs- Amanda Dietlin
- Good evening, everyone! I’m sorry I am absent this meeting. I would like to pleasantly inform you that after last Friday’s Academic Standards Committee meeting the plus/ minus grading proposal will not be going into effect here at NAU. There was several echoes of many points I made and the faculty and staff were receptive to he student voice. If you’d like to hear more about how the meeting went, you are more then welcome to talk to Cindy (since our advisor was amazing in the stead of Erin Grisham) or contact myself. Other than that, I don’t have much else. It’s been a crazy hectic week for many of us, I know. Have a great rest of your week!
D. Vice President of Government Affairs – Vanessa Pomeroy
- NR
e. Chief of Staff- Lauren Stebbins
- NR
Staff Reports
- Student State Affairs- John Bower, Jake Gavin
-NR
- Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- We worked on the Louie awards ads and certificates. The pictures will be coming out soon. We are working on undie run and the two clothing swaps, as well as voting registration. For NSG we are working on relay for life and the pre-concert kickoff stuff. Also during the ticket sales for the concert we will have everyone follow us on social media.
- Special Events- Amy Edgerton, Taylor Wesner
-We worked on Louieawards and want to say thanks for everyone who came. I think it went well. We are working on pulling everything together for the concert, we will let you know when and where we need people to be. Next week we are meeting with the concert people to iron out the details.
- Information Technologist- Chantz Spears
-NR
- NSG- Hali Wetzel, Kali Morris
-Jo: We want all of you to sign up for our relay for life team its April 30th 6pm to 6am.
- Sustainability- Sydney Shaw, Sarah Holditch
- Next week is earth week!Friday is the first event; it’s going to be on thecentral quad. That is when the clothing swap will be and this week is the last weekto donate clothing. Next Thursday is state of sustainability address in the ARD building and the guy from faculty services will be talking to us about campus sustainability. It will be a time for students to ask any question they have. Cindy and I have made a flyer for in office sustainability tips and I willbe posting it around.
Committee Reports
- Appropriations: Senator L’Ecuyer
-It went well. Thank you to everyone who did bills this week.
- Legislative: Senator Mathew
-Davis: So we talked about Kyra’s position and how it’s too much for the position and the time allowed. Then the second thing is that we talked about adding something that will allow us to reimburse department if it is for the students.
Senator Mathew: So to add on that it was to see if all these duties can be done in the time provided or if it is too much.
Senator Carr: Can you explain more about department funding?
Senator Davis: So when we had that one group for the wind competition, the department was funding it and they wanted reimbursement for the department. So this would allow that to available.
Senator Rosic: There is nothing in the by-laws right now that says something specific against it. We are wondering if we will see more departments coming to us for funding with the cuts.
Senator Roos: Does NAU offer funding for departments?
Senator Rosic: I think STAC funding goes to it. So that istheir main source, but I think it ran out of funding last year before thanksgiving.
Senator Carr: I think if it is going to studentsand will continue to benefit them I don’t see a problem.
Senator Anderson: I agree with that and that department’sfund them,because they can’t afford it.
Senator Roos: I much rather see the department come in for funding as a whole and I think it made sense to fund them.
Senator Moore-Sharp: I just want to make sure to include some sort of provision that we will be funding the department not students, because we don’t want senators to feel like they were cheated like me.
Kristine: Also something about if is it for travel or events? If not that might open doors for departments to come in and plan events and say it benefits the students.
- Diversity: Dallas Diaz
-I amfeeling sad right now, because part of my job was to plan for workshops around cultural understanding and inclusion. One person came to the workshop after senate meeting last week. I don’t know how to engage you you and I know we are all busy, but I wish there was more commitment. The position came to be, because students don’t feel safe or valuable when they come here. The rest of the year I am working on helping hire the school chief diversity director. Also working with the clothing swap. We are trying toprovide information and help with safe binding and makeup.